Council Meeting 5-1998

Meeting No. 5/98 of the Monash University Council was held between 5.00 pm and 6.40 pm on Monday, 10 August 1998, in the Sir George Lush Room, Administration Building 3a, Clayton Campus

There were present:

Mr D W Rogers AO, Chancellor (presiding)

Dr G A Knights, Deputy Chancellor

Mr P H Ramler AM, Deputy Chancellor

Professor D A Robinson, Vice-Chancellor and President

Professor A W Lindsay, Chair of Academic Board

In attendance were:

Professor P LeP Darvall, Deputy Vice-Chancellor (Research & Development)

Professor J E Maloney, Deputy Vice-Chancellor (International and Public Affairs)

Mr P B Wade, General Manager

Ms J Chandler, Executive Director, University Marketing and Development

Secretary:

Mr P Siggins, Manager, University Secretariat

MINUTES

In opening the meeting, the Chancellor advised that Professor J A Rickard - Dean of Business and Economics would be at the Council dinner following the meeting to respond to any questions raised concerning the annual report of his Faculty through the Academic Board.

The Chancellor also advised that the Selection Committee for the 1998 Monash University Distinguished Alumni Awards had met and made the following three (3) awards:

• Professor Ichlasul Amal, PhD Arts 1985 - in recognition of the influential role he plays in Indonesian politics and his courageous leadership during the crisis of May 1998;
• Mr Michael Dodson, B Juris 1974 - in recognition of his leadership role in reshaping Australia's understanding and recognition of the rights of Aboriginal and Torres Strait Islander peoples
• Mr Max Gillies AM, BA 1966 - in recognition of his theatrical talent, his inspirational leadership within his profession, his humanity and compassion.

Part A Procedural Matters

1. Apologies

No apologies were received.

2. Special Leave

A request for special leave from Meeting 6/98 was received from Mr M Watson and Council approved his request. A request for special leave from Meetings 5/98 and 6/98 for Mr J Hutchinson was approved at Council Meeting 4/98.

A request for special leave from Meetings 3/98, 4/98, 5/98 and 7/98 for Senator K Patterson was approved at Council Meeting 3/98. Senator K Patterson had subsequently advised that due to a change to the Parliamentary sitting timetable, she would be available to attend Council Meeting 5/98 on 10 August and Council noted her request.

Part B Confidential Agenda

3. Starring of Confidential Items

No items listed in the Confidential Agenda were starred.

4. Approval of Non-Starred Confidential Items

Council resolved on the motion of the Chancellor:

"that all confidential items on the agenda not starred be adopted without discussion, and the action recommended be taken or the information therein noted".

5. Report of the Membership Committee

5.1 Receipt of Report

RESOLUTION CL5/98/153

Council received the Report of Meeting 8/98 of the Membership Committee of Council held on Friday, 24 July 1998.

(File RMO97/1107)

5.2 Vacancies on Council for 1999

RESOLUTION CL5/98/154

Council noted that at 21 September Meeting of Council, the Membership Committee would submit suggested names for appointment to four (4) vacancies on Council comprising two (2) Governor-in-Council vacancies and two (2) Council appointee vacancies. The Committee would also bring forward suggested guidelines for Council appointments at that meeting.

(Files RMO97/1274, RMO97/1111)

5.3 Honorary Degrees Committee - Council Appointees

RESOLUTION CL5/98/155

Council appointed Mrs Joan McPhee to fill a vacancy for a Council member on the Honorary Degrees Committee.

(File RMO98/0220)

For action or noting by: Secretary to Honorary Degrees Committee

5.4 Elected Members of Council

RESOLUTION CL5/98/156

Council made the proposed enabling legislation, Chapter 9 - Elections (Amendment) Statute as detailed in the document presented.

(File RMO98/2142)

For action or noting by: University Solicitor, Secretary to Council, Secretary to Academic Board

6. Honorary Degrees Committee

6.1 Receipt of Report

RESOLUTION CL5/98/157

Council received and noted the Report of the Honorary Degrees Committee meeting held on 27 July 1998.

(File RMO97/1110)

6.2 Award of an Honorary Degree

RESOLUTION CL5/98/158

Council noted that the Honorary Degrees Committee, having received a nomination from the Chancellor and the Vice-Chancellor, and in accordance with the authority devolving from its Terms of Reference, resolved unanimously to approve the award of the degree of Doctor of Laws honoris causa to Mr Crofton Lee Hatsell

(File RMOR97/012)

For action or noting by: Secretary to Honorary Degrees Committee

7. Use of the University Seal

RESOLUTION CL5/98/159

Council noted the report of the Vice-Chancellor dated 29 July 1998 on the affixing of the Common Seal to documents executed under Seal pursuant to Statute 8.1, Section 2.1.5.

(File RMO97/0889)

For action or noting by: University Solicitor

Part C General Agenda

8. Starring of Items

Items 8, 9, 10, 12, 13, 14, 19.3, 19.4 and 20.1.6 were starred and discussed at the meeting.

9. Approval of Non-Starred Items

Council resolved on the motion of the Chancellor:

'that all items on the agenda not starred be adopted without discussion, and the action recommended be taken, approved or the information therein noted'.

10. Confirmation of Minutes of Previous Meeting

The Minutes of Meeting No 4/98 held on 29 June 1998 were circulated.

RESOLUTION CL5/98/160

Council confirmed the Minutes of Meeting No. 4/98 held on Monday, 29 June 1998.

For action or noting by: Secretary to Council

11. Admission of Observers

Authorised observers were admitted to the meeting following confirmation of the Minutes.

12. Matters Arising from the Minutes (not dealt with elsewhere in the agenda)

12.1 Staffing Profile of the University

In response to a request from a member, Council received information in the form of extracts from the University's official statistics publication for 1997 which provided details of the staffing profile of the University. Relevant extracts from the 1996 statistics document were also provided for comparison purposes.

At the Chair's invitation, Ms McManamny commented on the papers provided. Ms McManamny thanked the staff responsible for making available the information but indicated that she wished to be provided with further information, if obtainable, to the following requests:

An overview of the staff profile of the University with reference to:

• details of redundancies and voluntary departure packages over the past two (2) years together with details of planning for redundancies and voluntary departure packages for the next two to three years; and
• an analysis of the implications of such redundancies/voluntary departure packages in relation to teacher: student ratios, implications for postgraduate supervision and implications for the availability of subject offerings.

In further discussion, it was agreed that information responding to Ms McManamny's requests would be supplied.

It was also agreed that the publication, Monash Statistics, would be circulated with the minutes of this meeting.

RESOLUTION CL5/98/161

Council received and noted the information supplied titled Staffing Profile of the University and requested that further information be provided responding to Ms McManamny's request as set out in Minute 12.1 of Meeting 5/98.

(File RMO97/0344)

For action or noting by: General Manager, Assistant General Manager (Personnel Services)

12.2 Arts at Monash

The Vice-Chancellor reported to Council that it was expected that a group established to review the Faculty of Arts would provide an interim report to him on 11 August 1998. The Vice-Chancellor indicated that good progress was being made with the review and that he would provide further advice to Council upon receipt of the final report which would address such matters as the academic structure of the Faculty of Arts, its strategies for the future and the implications for individual staff members.

12.3 ABC/Joint Venture

Council noted advice from the Vice-Chancellor regarding the current project and noted that further collaborative projects were in train. Several Monash radio programs including the new series will begin re broadcast into North America in August through free to air stations, facilitated by the ABC.

13. Vice-Chancellor's Business

13.1 Opening of Monash University Sunway Campus Malaysia

The Vice-Chancellor spoke to this item noting that Council members had recently received a booklet detailing the opening of the Monash University Sunway Campus, Malaysia. Members noted that the opening had been a most successful occasion and that it was anticipated that there would be strong growth at the campus in the foreseeable future. In this context, there was extensive discussions of quality controls in relation to courses offered and members noted various bodies and groups existed to monitor the standard of teaching and other university operations at the campus.

(File RMO98/1152)

13.2 Proposed South Africa Campus

The Vice-Chancellor and the Deputy Vice-Chancellor (International and Public Affairs) spoke to this item. Council noted that following extensive negotiations concerning the establishment of a university in South Africa, Monash University and AdvTech had both withdrawn from further discussion. After considerable exploration of the opportunities available for the establishment of a private university in South Africa, both parties had agreed not to move forward jointly at this time.

(File RMO97/0672)

14. Council Special Topics

Professor J E Maloney, Deputy Vice-Chancellor (International and Public Affairs) presented the topic "Internationalisation". (Minute Part B 2.1 Council 2/98 referred)

Professor Maloney provided a comprehensive overview of the University's international operation. His report included details of the organisational structure of the international operation, a profile of international student statistics both onshore and offshore, details of change in markets and information about export revenue generated. In concluding his presentation, Professor Maloney spoke of future projections, the selection matrix for identifying suitable countries and a possible future structure for Monash in the international context.

There was considerable discussion of Professor Maloney's presentation - some issues identified were: participation in study abroad programs by country-based students and language proficiency requirements.

The Chancellor thanked Professor Maloney for his presentation and advised Council that for the 21^st September meeting of Council, Professor J Warren, Pro-Vice-Chancellor, Sunway Campus Malaysia, would present the topic Setting up a new Monash Campus overseas.

Professor Darvall's presentation on Research would be rescheduled to 9^th November meeting.

RESOLUTION CL5/98/162

Council received and noted the report on the Council Special Topic Internationalisation and extended its thanks to Professor J E Maloney for his presentation.

For action or noting by: Professor P LeP Darvall, Deputy Vice-Chancellor (Research and Development), Professor J Warren, Pro-Vice-Chancellor, Monash University Sunway Campus Malaysia, Secretary to Council

15. Report of the Executive Committee

Council noted that the Executive Committee of Council meets on a needs basis and had not met since the last meeting of Council.

(File RMO98/0598)

16. Report of the Audit Committee

Council noted that the next meeting of the Audit Committee would be held in August 1998 and the Report of that meeting would be forwarded to the 21 September Meeting of Council.

(File RMO97/1579)

For action or noting by: Secretary to Audit Committee

17. Report of the Corporate Planning Committee

Council noted that the next meeting of the Corporate Planning Committee would be held in September 1998 and the Report of that meeting would be forwarded to the 21 September Meeting of Council.

(File RMO97/0884)

For action or noting by: Secretary to Corporate Planning Committee

18. Report of the Academic Board

18.1 Receipt of Report

RESOLUTION CL5/98/163

Council received and noted the Report of Meeting 5/98 of the Academic Board held on Wednesday, 22 July 1998.

(File RMO97/1283)

18.2 Legislation

18.2.1 Faculty of Medicine (Bachelor of Radiography and Medical Imaging) (Amendment No 1 1998) Regulations

RESOLUTION CL5/98/164

Council made the legislation titled Faculty of Medicine (Bachelor of Radiography and Medical Imaging) (Amendment No 1 1998) Regulations.

(File RMO98/0763)

For action or noting by: University Solicitor, Dean and Registrar -Medicine

18.2.2 Statute 4.1 - Discipline (Amendment No 1 1998); and Statute 2.6 - The Discipline Committee (Repealed)

RESOLUTION CL5/98/165

Council made the legislation titled Statute 4.1 - Discipline (Amendment No. 1 1998); and Statute 2.6 - The Discipline Committee (Repealed).

(File RMO98/0760)

For action or noting by: Deans and Registrars - all faculties, University Solicitor, Assistant General Manager (Student Services), Secretary to Council, Secretary to Central Discipline Committee, Secretary to Academic Board

18.3 Academic Appointments

18.3.1 Faculty of Engineering - Re-appointment of Associate Deans and Sub-Deans

RESOLUTION CL5/98/166

Council approved, in accordance with Statute 3.3 - Deans, Associate Deans and Subdeans of Faculties, the proposal of the Board of the Faculty of Engineering to appoint the following Associate Deans and Sub-Dean of the Faculty, for the period 1 July 1998 to 31 December 1998:

• Associate Dean - Professor T Sridhar
• Associate Dean (Research & Development) - Associate Professor J Sheridan
• Associate Dean (Engineering Education) - Associate Professor Z J Pudlowski
• Associate Dean (Teaching) - Associate Professor K Ng
• Associate Dean (International) - Dr C Tiu
• Subdean (Caulfield) - Mr B T Harding

(File RMO98/2135)

For action or noting by: Dean and Registrar -Engineering, Secretary to Academic Board

18.3.2 Faculty of Medicine - Professor of Public Health / Director, Institute of Public Health Research

RESOLUTION CL5/98/167

Council approved the proposal of the Board of the Faculty of Medicine to establish, advertise and fill the position of Professor of Public Health / Director, Institute of Public Health Research.

(File RMO97/0622)

For action or noting by: Dean and Registrar -Medicine, Manager - Senior Appointments, Secretary to Academic Board

18.4 Receipt of Proceedings

RESOLUTION CL5/98/168

Council noted the Proceedings of Meeting 5/98 of the Academic Board held on 22 July 1998, as detailed in the document presented.

(File RMO97/1283)

19. Report of the Resources and Finance Committee

19.1 Receipt of Report

RESOLUTION CL5/98/169

Council received the Report of the Resources and Finance Committee Meeting held on 27 July 1998.

(File RMO98/0946)

19.2 Integrated Administration Systems Project Recommendation and Business Plan

RESOLUTION CL5/98/170

Council approved the recommendation of the Committee that the proposal from SAP Australia Pty Ltd be implemented on the basis set out in the Minutes of the Committee. (Secretarial note: Appendix A Extract from Minutes of Meeting of Resources & Finance Committee of 27 July 1998 referred)

(File RMO98/2088)

For action or noting by: Deputy Vice-Chancellor (Research and Development), General Manager, University Solicitor, Secretary to Resources and Finance Committee

19.3 Bank Guarantees, Bank Letters of Financial Undertaking and Letters of Indemnity from Monash University

RESOLUTION CL5/98/171

Council approved amendments to the Monash University Treasury Policy formalising the discretionary limits and delegated authority relating to such matters as detailed in the attachments. (Secretarial note: Appendix B Finance Subcommittee Paper No. 28/98 referred)

(File RMO98/0844)

For action or noting by: University Solicitor, Secretary to Resources and Finance Committee

19.4 Receipt of Proceedings

RESOLUTION CL5/98/172

Council noted the proceedings of the Resources and Finance Committee as detailed in the document presented. Council noted that with respect to item 2.2 of the Report Monash University - Reconstitution of the Amenities Council, Ms J Dynon's title should be corrected by deleting MSA President and substituting President - MPA.

(File RMO98/0946)

For action or noting by: Secretary to Resources and Finance Committee

20. Reports of Other Committees

20.1 Equal Opportunity Committee

20.1.1 Receipt of Report

RESOLUTION CL5/98/173

Council received and noted the Report of the (Extraordinary) Meeting of the Equal Opportunity Committee held on 7 April 1998.

(File RMO97/1578)

20.1.2 Membership of the Sub-Committee for Equal Opportunity in Employment

RESOLUTION CL5/98/174

Council noted the following appointments to the Subcommittee for Equal Opportunity in Employment.

• Ms Miranda Phelan (nominee of the NTEU-Monash Branch)
• Ms Marjorie Jerrard and Mr Quy Le (academic staff representatives)
• Ms Jill Crisfield and Ms Sue Newman (general staff representatives)

(File RMO98/0992)

For action or noting by: Secretary to Equal Opportunity Committee, Acting Policy and Technology Officer - University Secretariat

20.1.3 Request from the Convener of the Subcommittee for Student Equity and Access to extend the membership of that Subcommittee

RESOLUTION CL5/98/175

Council approved the expansion of the Subcommittee for Student Equity & Access to include a representative from Statistical Services as a full member of the Subcommittee.

(File RMO98/1286)

For action or noting by: Secretary to Equal Opportunity Committee

20.1.4 Receipt of Report

RESOLUTION CL5/98/176

Council received and noted the Report of Meeting 2/98 of the Equal Opportunity Committee held on 16 June 1998.

(File RMO97/1578)

20.1.5 Proposed Terms of Reference for Subcommittees of the Equal Opportunity Committee

RESOLUTION CL5/98/177

Council approved the draft Terms of Reference as detailed in the document presented.

(File RMO97/0070)

For action or noting by: Secretary to Equal Opportunity Committee, Acting Policy and Technology Officer - University Secretariat

20.1.6 Receipt of Proceedings

RESOLUTION CL5/98/178

Council noted the proceedings of the Equal Opportunity Committee as detailed in the document presented.

(File RMO97/1578)

20.2 Gippsland Advisory Council

Council noted that the next meeting of the Gippsland Advisory Council was scheduled to be held in late July 1998 and the Report of that meeting would be forwarded to the 21 September Meeting of Council.

(File RMO98/1492)

For action or noting by: Secretary to Gippsland Advisory Council

20.3 Discipline Appeals Committee

20.3.1 Receipt of Report

RESOLUTION CL5/98/179

Council received and noted the Report of the Discipline Appeals Committee Meeting held on 20 July 1998.

(Files RMOR97/060, RMOR97/062)

20.3.2 Hearing 2: Appeal against the decision of the Discipline Committee

RESOLUTION CL5/98/180

Council approved that the membership of the Committee be amended to include Mr John Duns, Senior Lecturer - Faculty of Law, replacing Associate Professor F Burden.

(File RMOR97/060)

For action or noting by: Secretary to Discipline Appeals Committee

21. General Business

21.1 Senior Appointments

21.1.1 Acceptance of Offers

RESOLUTION CL5/98/181

Council noted that the following had accepted his offer of appointment and wished to pass on his thanks to Council:

Mr Adrian L Polglase - Professor of Surgery, Faculty of Medicine

(File RMO98/0296)

For action or noting by: Manager - Senior Appointments

21.1.2 Proposal to Advertise and Fill Position

RESOLUTION CL5/98/182

Council approved the proposal to advertise and fill the position of Director of the Centre for Ambulance and Paramedic Studies as Professor/Director or Associate Professor/Director in accordance with the relevant academic award classification standards.

(File RMO97/0012)

For action or noting by: Dean and Registrar - Medicine, Manager - Senior Appointments

21.1.3 Appointment of Chair Selection Committees

RESOLUTION CL5/98/183

Council approved the establishment of the selection committees for a Professor/Director (or Associate Professor/Director), Centre for Ambulance and Paramedic Studies and the position of Professor of Public Health and Director of the Institute of Public Health Research as detailed in the document presented.

(Files RMO97/0012, RMO97/0622)

For action or noting by: Dean and Registrar - Medicine, Manager - Senior Appointments

21.1.4 Council Nominee to Chair Selection Committee

RESOLUTION CL5/98/184

Council approved the nomination of Mr Frank Peck as Council's nominee to the selection committee for the Chair of Australian Indigenous Studies and Director of Monash Aboriginal Programs.

(File RMO97/0553)

For action or noting by: Dean and Registrar - Arts, Manager - Senior Appointments, Secretary to Council

21.2 Reports on Outside Studies Programs

RESOLUTION CL5/98/185

Council received Reports from the following staff:

Faculty of Education

Dr Julie Roswarne-Foster

Dr Margaret Gearon

Dr Ilana Snyder

Faculty of Arts

Professor Graeme Davison, History

Associate Professor Conrad Hamann, Visual Arts

Associate Professor Don Miller, Anthropology & Sociology

Dr Justin Oakley, Human Bioethics

Mr Deane Williams, Visual Arts

Dr Chris Trotter, Social Work

Dr Rosemary Sheehan, Social Work

Associate Professor Walter Veit, German Studies

Mr Leigh Astbury, Visual Arts

Mr David Hanan, Visual Arts

Dr Ray Jureidini, Anthropology and Sociology

Dr Eleanor Hancock, History

Dr John Grindrod, Geography and Environmental Science

Dr Dennis Woodward, Politics

Mr David Baker, Police and Justice Studies

Professor John Bigelow, Philosophy

Ms Marisa Cordella, Romance Languages

Ms Susan Tweg, Drama and Theatre Studies

Faculty of Medicine

Dr Gail P Risbridger, Institute of Reproduction and Development

(File RMO97/0028)

21.3 Conferral of Awards in Absentia

RESOLUTION CL5/98/186

Council conferred awards in absentia as detailed below:

Richindera Dev Singh Madan - Bachelor of Laws

Carson Ellis - Bachelor of Arts

Neal Graham Baker- Bachelor of Arts

(File RMO98/1493)

For action or noting by: Assistant General Manager (Student Services), Graduation Officer, Undergraduate Officer - Law and Arts

21.4 Appointment of Authorised Officers

RESOLUTION CL5/98/187

Council approved the appointment of:

Peter Collett

Tim Williams

Andrew Lanning

as Authorised Officers pursuant to the Road Safety Act and Monash University Parking Permit Rules as detailed in the document presented.

(File RMO97/1155)

For action or noting by: Assistant General Manager - Facilities and Services, Manager - Facilities and Services (Caulfield)

21.5 Meeting Dates and Venues for Council in 1999

Council noted that the Schedule below complied with the pattern established by Council at Meeting 1/98, Resolution CL1/96/9. That Resolution provided for meetings to be held at Gippsland (4.00 pm) and Berwick (5.00 pm) every third year with the first meeting at Berwick to be held in 1997 and the next meeting at Gippsland to be held in 1998.

RESOLUTION CL5/98/188

Council approved the schedule of Council meetings in 1999 as follows:

1/99 Monday, 15 February 5.00 pm Clayton Campus

2/99 Monday, 15 March 5.00 pm Clayton Campus

3/99 Monday, 10 May 5.00 pm Clayton Campus

4/99 Monday, 28 June 5.00 pm Caulfield Campus

5/99 Monday, 9 August 5.00 pm Clayton Campus

6/99 Monday, 20 September 5.00 pm Clayton Campus

7/99 Monday, 8 November 5.00 pm Peninsula Campus

8/99 Monday, 13 December 5.00 pm Clayton Campus

For action or noting by: Secretary to Council, Acting Policy and Technology Officer - University Secretariat

21.6 Monash University Web Pages

In response to a question from Ms McManamny, Ms J Chandler advised that the web pages for the University were in the process of being revised and amended to reflect current circumstances. Council noted the information.

21.7 Space Inventory

Dr Knights, Deputy Chancellor, tabled a document detailing a space inventory for the Peninsula Campus which included departmental layouts and building plans. He gave a brief oral report advising that similar inventories of the physical structure of each campus would be completed over the year and submitted to the Physical Resources Subcommittee of the Resources and Finance Committee of Council. Council noted the information.

21.8 Next Meeting

The next meeting of Council is scheduled to be held at 5.00 pm on Monday, 21 September 1998 at the Clayton Campus.