University Council Meeting 6/98

Meeting No. 6/98 of the Monash University Council will be held at 5.00 pm on Monday, 21 September 1998, in the Sir George Lush Room, Administration Building 3a, Clayton Campus

NB. Attachments of all unlinked items are not available electronically. Where access is not restricted to members only, hard copies of attachments may be obtained from the University Secretariat.

Apologies have been received from Professor A W Lindsay, Chair of Academic Board and Miss D R Pizzey AM.

A request for special leave from meetings 5/98 and 6/98 for Mr J Hutchinson was approved at Council meeting 4/98 and a request for special leave from meeting 6/98 for Mr M D Watson was approved at Council meeting 5/98.

Some items have already been "starred" for discussion.

Members who wish a non-starred confidential item to be discussed may request at this point.

The Chancellor will move that all confidential items on the agenda not starred be adopted without discussion, and the action recommended be taken or the information therein noted.

RECOMMENDATION

That Council receive the report of meeting 9/98 of the Membership Committee of Council held on Thursday, 10 September 1998.

RECOMMENDATION

That Council note that a recommendation concerning the Chancellor position will be submitted to the 9^th November meeting of Council.

RECOMMENDATION

That Council approve the suggested names for appointment to four (4) vacancies on Council comprising two (2) Governor-in-Council vacancies and two (2) Council appointee vacancies as detailed in the document presented.

RECOMMENDATION

That Council adopt the guidelines for appointment of members to Council as detailed in the document presented.

A paper will follow.

RECOMMENDATION

That Council note the matters in relation to members of the Vice-Chancellor's Group and approve the matters in relation to Deans.

A paper is attached.

RECOMMENDATION

That Council note the report of the Vice-Chancellor dated 9 September 1998 on the affixing of the Common Seal to documents executed under Seal pursuant to Statute 8.1, Section 2.1.5.

Some items have already been "starred" for discussion.

Members who wish a non-starred item to be discussed may request at this point.

The Chancellor will move 'that all items on the agenda not starred be adopted without discussion, and the action recommended be taken, approved or the information therein noted'.

The Minutes of Meeting No 5/98 held on 10 August 1998 have been circulated.

RECOMMENDATION

That Council confirm the Minutes of Meeting No. 5/98 held on Monday, 10 August 1998.

Authorised observers will be admitted to the meeting following confirmation of the Minutes.

A paper is attached.

Members will recall that at the last meeting it was agreed that further information would be provided, if obtainable, to the following requests:

• details of redundancies and voluntary departure packages over the past two (2) years together with details of planning for redundancies and voluntary departure packages for the next two to three years; and
• an analysis of the implications of such redundancies/voluntary departure packages in relation to teacher: student ratios, implications for postgraduate supervision and implications for the availability of subject offerings.

Members received the publication, Monash Statistics, with the minutes of meeting 5/98.

The General Manager will speak to this item.

RECOMMENDATION

That Council note the information as detailed in the document presented.

The Chancellor will report on the recent round of overseas graduation ceremonies.

RECOMMENDATION

That Council receive and note the oral report and advice of the Chancellor on off-shore graduation ceremonies conducted in 1998.

As Council members are aware, a term election for a postgraduate student member of Council is now underway and the result of this election is published in these papers under item 23.5. Mr Darriel Jeffree has been elected as the postgraduate student member of Council for a term of office commencing 1 January 1999 and concluding 31 December 1999.

Notice has been received from Ms Jacqueline Dynon, current postgraduate student member of Council, that she has resigned from Council to take up a position as a member of Monash University staff. With respect to the casual vacancy so arising, it is not practicable to fill it by election for the few remaining months of 1998. It is recommended that Council approve an interim arrangement whereby Mr Darriel Jeffree who is currently President of the Monash Postgraduate Association and the incoming postgraduate student member of Council for 1999 be invited to attend Council and to participate with speaking rights for the remainder of Ms Dynon's 1998 appointed term.

Council is invited to extend thanks to Ms Dynon for her considerable contribution to the work of Council.

RECOMMENDATION

That Council approve an interim arrangement whereby Mr Darriel Jeffree is invited to attend Council from meeting 6/98 and to participate with speaking rights for the remainder of Ms Dynon's appointed term as postgraduate student representative on Council.

A paper Arts at Monash is attached.

RECOMMENDATION

That Council note the report Arts at Monash as a report on progress in relation to ensuring a sound future for the Arts at Monash, and receive for information the report of the Review Group and the additional appendices E, F and G.

Council members will recall that at meeting 7/97, Council received and endorsed "the Melbourne and Monash Protocol - A proposal for Collaborative Endeavour". Since the establishment of the Protocol, Council has received a progress report in March 1998 (meeting No. 2/98, minute 1.2 --Part B refers).

A further report is attached.

RECOMMENDATION

That Council note the progress report between Melbourne and Monash Universities.

A paper is attached.

RECOMMENDATION

That Council note the action being taken in relation to the non payment of fees by Australian and international students.

Professor J Warren, Pro-Vice-Chancellor, Monash University Sunway Campus Malaysia will present the topic "Setting up a New Monash Campus Overseas".

Members will recall that Professor P LeP Darvall's presentation on Research has been rescheduled to the 9^th November meeting of Council.

RECOMMENDATION

That Council note that, on 19 August 1998, the Executive Committee of Council, by way of a postal ballot of its members conducted in accordance with its constitution, approved, on behalf of Council the following recommendation:

RECOMMENDATION

That Council note that, on 20 August 1998, the Executive Committee of Council, by way of a postal ballot of its members conducted in accordance with its constitution, approved, on behalf of Council the following recommendation:

RECOMMENDATION

That Council note that, on 26 August 1998, the Executive Committee of Council, by way of a postal ballot of its members conducted in accordance with its constitution, approved, on behalf of Council the following recommendation:

RECOMMENDATION

That Council receive and note the report of meeting 3/98 of the Audit Committee held on Friday, 7 August 1998.

RECOMMENDATION

That Council note the increased resources to be provided to the Audit and Risk Management Office.

RECOMMENDATION

That Council note the University's response to issues raised in the Auditor-General's Management Letter on matters arising from their audit of the University's 1997 accounts.

RECOMMENDATION

That Council note the Control Self-Assessment Questionnaires to be implemented to assist in the undertaking of audits at Budgetary Units.

RECOMMENDATION

That Council note the proceedings of the Audit Committee as detailed in the document presented.

The next meeting of the Corporate Planning Committee will be held on 10 September and the report of that meeting will be forwarded to the 9^th November meeting of Council.

RECOMMENDATION

That Council receive and note the report of meeting 6/98 of the Academic Board held on Wednesday, 2 September 1998.

A copy of this legislation is attached. (Attachment A)

RECOMMENDATION

That Council make the legislation titled Faculty of Business and Economics (Undergraduate Awards) Regulations (Amendment No 1 1998).

A copy of the legislation and an explanatory memorandum for this item are attached. (Attachment B)

RECOMMENDATION

That Council make the legislation titled Statute 2.2 - The Academic Board (Substitution) Statute.

RECOMMENDATION

That Council approve the proposal of the Board of the Faculty of Science to award the degree of Doctor of Science to Professor S Marzuki, for his thesis titled "Mitochondrial Respiratory Chain Disorders: from Yeast to Human".

Council members are invited to refer to parts B and C of the Academic Board report and to note that Proceedings of the Board cover inter alia the following topics:

• Annual Report of Dean, Faculty of Arts Item19 pp23-36
• Annual Report of Dean, Faculty of Art and Design Item19 pp37-58
• Annual Report of Dean, Faculty of Medicine Item19 pp59-68
• Annual Report of Dean, Faculty of ScienceItem19 pp69-76
• Annual Report of General Manager Item19 pp77-94
• Annual Reports of Centres, Faculty of Science Item19 pp95-116
• Monash University, Academic Structure (as at August 1998) Item19 pp117-126
• 1999 Schedule of Graduation Ceremonies Item19 pp127-128
• Education Committee matters Item19 pp129-134
• Reports on various matters

RECOMMENDATION

That Council note the Proceedings of meeting 6/98 of the Academic Board held on 2 September 1998, as detailed in the document presented.

RECOMMENDATION

That Council receive the report of the Resources and Finance Committee meeting held on 7 September 1998.

RECOMMENDATION

That Council receives and accepts the Committee's recommendation to approve the sale of 11 - 23 Howley's Road, Clayton subject to the findings of a review of the animal holdings of the University.

RECOMMENDATION

That Council receives and accepts the Committee's recommendation to approve the following:

· that 1.275M of share options be available for purchase by Monash Officers as detailed in the document presented.

· the nomination of the person named in the document presented as a director of Metabolic Pharmaceuticals Ltd.

· that Montech Pty Ltd hold the legal title of Monash University's shares in Metabolic Pharmaceuticals Ltd.

RECOMMENDATION

(a) That Council receive and accept the Resources and Finance Committee's recommendation to approve in principle the arrangements for winding-up of The Foundation for Family and Private Business Limited subject to formal approval delegated to the AGM - Finance. The AGM - Finance is expected to cite formal documents winding-up the company, audited financial statements, and a formal assurance that all outstanding liabilities have been met, prior to granting approval.

(b) That as part of the arrangements for winding-up of The Foundation for Family and Private Business Pty Ltd, Council approves an amendment to the Memorandum and Articles of Association of that company to change the name of the Company to "ACN 068 183 899 Pty Ltd".

A comprehensive report of proceedings is included in the report of the Resources and Finance Committee. Items include:

• Macaque Monkey Proposal and Joint Venture Arrangements Item20 pp7-8
• Student Amenities Fees 1999
• Proceedings of the Purchasing Sub-Committee
• Monitoring of Monash Companies

RECOMMENDATION

That Council note the proceedings of the Resources and Finance Committee as detailed in the document presented.

The next meeting of the Honorary Degrees Committee will be held in late September or early October and the report of that meeting will be forwarded to the 9^th November meeting of Council.

The next meeting of the Equal Opportunity Committee will be held in October and the report of that meeting will be forwarded to the 9^th November meeting of Council.

RECOMMENDATION

That Council note the report of meeting AC4/98 of the Gippsland Advisory Council held on Tuesday, 21 July 1998.

RECOMMENDATION

That Council approves the appointment of the person named in the document presented to the Gippsland Advisory Council under section 1.2.8 of Statute 2.13 - Special provisions for the governance of Monash University (Gippsland Campus).

RECOMMENDATION

That Council note the proceedings of meeting AC4/98 of the Gippsland Advisory Council held on Tuesday 21 July 1998 as detailed in the document presented.

RECOMMENDATION

That Council receive and note the report of the Discipline Appeals Committee meeting held on Friday, 21 August 1998.

A paper is attached.

The following motion has been submitted for inclusion in the Council Agenda by Ms J Cameron, Undergraduate Student Member:

A paper is attached.

RECOMMENDATION

That Council note that the following has accepted his offer of appointment and wishes to pass on his thanks to Council:

Professor Christian Krettek - Professor of Trauma, Faculty of Medicine

RECOMMENDATION

That Council note that the following have accepted the respective offers of appointment approved by the Special Professorial Appointments Sub-Committee:

• Professor Ron C Bayly - Honorary Professorial Fellow, Microbiology, Faculty of Medicine
• Associate Professor Brian J Costar - Fixed-Term Professor, Humanities and Public Policy, Faculty of Arts
• Associate Professor J (Bruce) Jacobs - Accelerated appointment to Professor of Asian Languages and Studies, Faculty of Arts
• Dr Ken R Pearson - Professorial Fellow, Policy Studies, Faculty of Business and Economics
• Professor Lyn C Thomas - Adjunct Professor, Business Systems, Faculty of Information Technology

RECOMMENDATION

That Council approve the nomination of Council members as Council's nominees to the selection committees as detailed in the document presented.

RECOMMENDATION

That Council receive reports from the following staff:

Faculty of Business and Economics

Dr Geoff Spenceley, Department of Economics

Faculty of Education

Associate Professor Anne Dougall

Dr Robin Small

Associate Professor Tony Taylor

Dr Georgina Tsolidis

A paper is attached.

RECOMMENDATION

That Council approve amendments to the Monash University Parking Rules 1997 as follows:

• Addition of purple parking permits for VIPS who have multi-campus responsibilities;
• Addition of orange parking permits for regular University contractors who would be required to purchase an orange contractor's permit pass;
• Renaming of the Monash University Parking Rules 1997, henceforth to be known as Monash University Parking Rules 1998.

A paper is attached.

RECOMMENDATION

That Council receive and note the report of the Returning Officer in regard to Council elections.

The next meeting of Council is scheduled to be held at 5.00 pm on Monday, 9 November 1998 at the Clayton Campus.

After the meeting, drinks together with light refreshments and dinner will be available in the Private Dining Room of the University Club for those members who have notified Marijana Gec on 9905-2007 by 12 noon, on Friday, 18 September 1998.

Inquiries about any of the business listed above, or on Council matters in general, may be directed to Mr Phillip Siggins, Manager, University Secretariat Room GO6, Administration Building 3a, Clayton Campus, telephone 9905-2010 or via facsimile on 9905 5342.