University Council Meeting 8/98

Meeting No. 8/98 of the Monash University Council will be held at 4.30 pm on Monday, 14 December 1998, in the Sir George Lush Room, Administration Building 3a, Clayton Campus

An apology has been received from Professor T Threadgold.

No requests for special leave have been received to date.

Some items have already been "starred" for discussion.

Members who wish a non-starred confidential item to be discussed may request at this point.

The Chancellor will move that all confidential items on the agenda not starred be adopted without discussion, and the action recommended be taken or the information therein noted.

RECOMMENDATION

That Council receive the report of meeting 10/98 of the Membership Committee of Council held on Monday, 9 November 1998.

RECOMMENDATION

That Council approve the proposed membership of the Committees and Subcommittees of Council as detailed in the document presented.

RECOMMENDATION

That Council appoint the person named in the document presented as a Council appointee for the remainder of Senator Patterson's term of office ending 31 December 1999.

RECOMMENDATION

That Council approve the recommendation concerning the Pro-Vice-Chancellor, Monash University, Sunway Campus, Malaysia as detailed in the document presented.

A paper is attached.

RECOMMENDATION

That Council note the report of the Vice-Chancellor dated 2 December 1998 on the affixing of the Common Seal to documents executed under Seal pursuant to Statute 8.1, Section 2.1.5.

Some items have already been "starred" for discussion.

Members who wish a non-starred item to be discussed may request at this point.

The Chancellor will move 'that all items on the agenda not starred be adopted without discussion, and the action recommended be taken, approved or the information therein noted'.

The Minutes of Meeting No 7/98 held on 9 November 1998 have been circulated.

RECOMMENDATION

That Council confirm the Minutes of Meeting No. 7/98 held on Monday, 9 November 1998.

Authorised observers will be admitted to the meeting following confirmation of the Minutes.

12.1  Election of Chancellor  Item12 pp1-2

Correspondence is attached for the information of members.

This matter is dealt with under the report of the Academic Board - item 19.6 refers.

RECOMMENDATION

That Council record its appreciation for the contribution of retiring members to the work of the University and of Council as listed below.

14.  Vice Chancellor's Business

14.1  Minute of Appreciation - Mr D W Rogers AO

RECOMMENDATION

That Council record its appreciation for the outstanding contribution to the work of Council by the outgoing Chancellor, Mr D W Rogers AO.

Council is invited to note and extend congratulations to Ms Sanya Smith who is currently studying towards a Monash Honours Degree in Science and Law and who was named this year's Victoria's Rhodes Scholar and who will leave for a year of study at Oxford University in October.

Council is also invited to note and extend congratulations to Ms Angela Carbone, Assistant Lecturer in the School of Computer Science and Software Engineering who has won the Prime Minister's 1998 University Teacher of the Year Award. Ms Carbone received the award for her fresh teaching approaches, particularly her use of multi-media teaching methods.

The Deputy Vice-Chancellor (Research and Development) will briefly report on the recent round of grants.

A document is enclosed entitled Budget 1999 and Indicative Budgets 2000 and 2001.

Item 20.2 of this agenda, Report of the Finance Committee refers.

Item 19.7 Proceedings of the Report of the Academic Board refers. (Secretarial Note: Academic Board noted the draft University Budget for 1999, including Indicative Budgets 2000 and 2001 and the advice of the Vice-Chancellor and General Manager about the document).

RECOMMENDATION

That Council adopt the Monash University 1999 Budget as presented.

Mr Stephen Dee, Executive Director, Performing and Visual Arts will be in attendance for this item.

RECOMMENDATION

That Council approve the Performing and Visual Arts Policy as detailed in the document presented.

A paper is attached for information.

This matter is dealt with under item 14.4 Vice-Chancellor's Business.

RECOMMENDATION

That Council note that, on 11 November 1998, the Executive Committee of Council, by way of a postal ballot of its members conducted in accordance with its constitution, approved, on behalf of Council the following recommendation:

RECOMMENDATION

That Council note that, on 11 November 1998, the Executive Committee of Council, by way of a postal ballot of its members conducted in accordance with its constitution, approved, on behalf of Council the following recommendation:

RECOMMENDATION

That Council note that, on 2 December 1998, the Executive Committee of Council, by way of a postal ballot of its members conducted in accordance with its constitution, approved, on behalf of Council the following recommendation:

(Secretarial Note: Copies of the reports of the Selection Committees will be available for the perusal of members).

RECOMMENDATION

That Council receive and note the report of meeting 4/98 of the Audit Committee held on 3 December 1998.

RECOMMENDATION

That Council note the Minute of Appreciation acknowledging the contribution to the Committee of the outgoing Chair, Mr D W Rogers AO.

RECOMMENDATION

That Council note the Report from the Director, Information Technology summarising the action taken to date by the University to address the Year 2000 Issue.

RECOMMENDATION

That Council note the proceedings of meeting 4/98 of the Audit Committee held on 3 December 1998, as detailed in the document presented.

The next meeting of the Corporate Planning Committee will be held in 1999.

RECOMMENDATION

That Council receive and note the report of meeting 8/98 of the Academic Board held on Wednesday, 25 November 1998.

RECOMMENDATION

That Council make the legislation titled Faculty of Medicine (Graduate Diploma in International Health) Regulations 1998.

RECOMMENDATION

That Council make the legislation titled Faculty of Medicine (Graduate Diploma in Child Psychotherapy Studies) Regulations 1998.

RECOMMENDATION

That Council make the legislation titled Statute 6.1.2 - Courses and Degrees (Amendment No 5 1998).

RECOMMENDATION

That Council make the legislation titled Faculty of Science (Undergraduate Degrees) (Amendment No 1 1998) Regulations.

RECOMMENDATION

That Council make the legislation titled Statute 6.1.2 - Courses and Degrees (Amendment No 6 1998).

RECOMMENDATION

That Council approve the proposal of the Board of the Faculty of Education to appoint the following staff as Associate Deans for the period 1 January 1999 to 31 December 2000:

• Associate Dean (Staff) - Associate Professor L Angus
• Associate Dean (Teaching) - Associate Professor P Gronn
• Associate Dean (Research) - Dr S Marginson

RECOMMENDATION

That Council approve the proposal of the Board of the Faculty of Information Technology to appoint the following Associate Deans for the period 1 January 1999 to 31 December 1999:

• Associate Dean Teaching -Associate Professor J Hurst
• Associate Dean Research -Professor H Schmidt
• Associate Dean International -Professor R Willis
• Associate Dean Industry Liaison -Associate Professor P Steele
• Associate Dean Graduate Studies -Mr C Avram

RECOMMENDATION

That Council approve the proposal of the Board of the Faculty of Medicine to make the following appointments / re-appointments of Associate Dean for the period 1 January 1999 to 31 December 2000:

Re-appointments:

• Associate Dean, Inner and Eastern Clinical School - Professor N Thomson
• Associate Dean, Southern and Peninsula Clinical School - Professor S Holdsworth
• Associate Dean (Teaching) - Professor G Taylor

New appointments:

• Associate Dean (Research) (this appointment to be made for one year from 1 January to 31 December 1999) - Associate Professor J Davies
• Associate Dean (International Health and Development) (this position will replace the previous position of Associate Dean (International)) - Professor ML Wahlqvist
• Associate Dean (Research Degrees) - Professor J Rood
• Associate Dean (Postgraduate Coursework Degrees) - Professor L Piterman

RECOMMENDATION

That Council approve the proposal of the Board of the Faculty of Art and Design to disestablish the Peninsula School of Art and establish the Peninsula Centre for Art and Design, noting that these changes would take effect from 1 January 1999.

RECOMMENDATION

That Council approve the proposal of the Faculties of Information Technology and Business and Economics to establish a cross-faculty School of Electronic Commerce, with the Faculty of Business and Economics as the managing Faculty.

RECOMMENDATION

That Council, subject to the drafting of appropriate legislation, approve the following amendments to the constitution of the Board of the Faculty of Education:

• addition of two representatives elected from among their number by members of the General Staff of the Faculty of Education;
• amendment of Academic Staff representation from nine (9) to become seven (7) representatives of the Faculty of Education elected from among their number by the members of the teaching staff of the Faculty;
• addition of the Dean of the Faculty of Art and Design or the Dean's nominee; and
• amendment of "the Chairpersons of faculty level committees where they are not otherwise members of the Board." to read "the chairpersons of Faculty Board standing committees where they are not otherwise members of the Board."

RECOMMENDATION

That Council, subject to the drafting of appropriate legislation, approve a proposal of the Faculty of Medicine to amend the constitution of the Board of the Faculty of Medicine to provide for up to four (4) members of General Staff on that Faculty Board.

RECOMMENDATION

That, noting the information provided about the Board's further consideration of the issue of non-sequential Undergraduate Diplomas at its Meeting 8/98, Council approve an extension of the award category Undergraduate Diploma to include a focus on breadth, and consequently enable confirmation of the Academic Board's approval of the two courses mentioned in the document presented, now to be titled:

• Diploma of Foundation Studies; and
• Diploma of Introductory Undergraduate Studies.

Council members are invited to refer to parts B and C of the Academic Board report and to note the Proceedings of the Board. Items include:

• Amendment to 1999 Schedule of Graduation Ceremonies   Item19 pp37-38
• New Course Proposals
• Major Amendments to Courses
• Nominations for the Award of Honorary Degrees
• Subject Quotas - Faculty of Law  Item19 pp39-40
• Studies in the Classical Tradition - Faculty of Arts   Item19 pp41-44
• Budget for 1999
• Appointment of the New Chancellor
• Victorian Rhodes Scholarship and Prime Minister's 1998 University Teacher of the Year Award
• Prizes
• New Subject Proposals
• Disestablishment of Subjects
• Interim Report from a Working Party of the Learning and Teaching Operational Plan (LTOP)
• Elaboration of the Graduate Studies Policy
• Committee Membership

RECOMMENDATION

That Council note the Proceedings of meeting 8/98 of the Academic Board held on 25 November 1998, as detailed in the document presented.

RECOMMENDATION

That Council receive the report of the Resources and Finance Committee meeting held on 30 November 1998.

RECOMMENDATION

That Council adopt the 1999 Budget, as approved by the Resources and Finance Committee.

RECOMMENDATION

That Council note that the Resources and Finance Committee received advice that the unpaid Australian and International Fees as at 20 November 1998 amounted to $2.0 million compared to $7.8 million at 31 August 1998. As reported at the last Committee meeting, the forecast result for 1998 is that overall the fees estimates are in line with budget.

RECOMMENDATION

(a) That Council receive and accept the following new arrangements for approval of course fees and adjustments to course fees:

• The Vice-Chancellor to present to the Resources and Finance Committee the principles to apply to new fees for University courses and the ranges within which new course fees will be approved.
• The Resources and Finance Committee to then present a recommendation to Council concerning the principles and ranges to apply. The recommendation also authorises the Vice-Chancellor to approve the detailed fees, consistent with the principles and ranges recommended and to approve adjustments to existing fees, plus or minus 10%. Once Council has considered the recommendation from the Resources and Finance Committee and it is approved, the detailed approval for course fees and variations to course fees can be approved by the Vice-Chancellor.

(b) That the ranges for 1999 fees be approved and the arrangements under (a) above will apply.

(c) That the ranges for 2000 International course fees be approved and the arrangements under (a) above will apply.

RECOMMENDATION

That Council receive and accept the recommendation of the Resources and Finance Committee to approve the acceptance of the borrowing facility offered by ANZ Banking Group Limited for $32,200,000 to be progressively drawn over the next four (4) years and that the Assistant General Manager (Financial Services) and Treasury Manager be authorised to sign documentation relating to this offer on behalf of the University.

A comprehensive report of proceedings is included in the report of the Resources and Finance Committee. Items include:

• Monitoring of Monash Companies - Presentation by Monash International Pty Ltd.  Item20 pp37-40
• Integrated Administrative System - Progress Report  Item20 pp41-42
• Year 2000 - Monash University and Controlled Entities   Item20 pp43-48
• Faculty of Art and Design - Restructuring Support Funds
• Playbox Theatre Centre

RECOMMENDATION

That Council note the proceedings of the meeting of the Resources and Finance Committee held 30 November 1998 as detailed in the document presented.

The Honorary Degrees Committee meets on a needs basis and the date of its next meeting will be advised in the New Year.

A report of the meeting of the Equal Opportunity Committee held on 26 November 1998 will be submitted to the 15^th February 1999 meeting of Council.

A report of meeting AC7/98 of the Gippsland Advisory Council held on 24 November 1998 will be submitted to the 15^th February 1999 meeting of Council.

A paper is attached.

RECOMMENDATION

That Council note that the following have accepted their offers of appointment and wish to pass on their thanks to Council:

• Associate Professor Eleanor Bourke - Chair of Australian Indigenous Studies and Director of Monash Aboriginal Programs, Faculty of Arts
• Associate Professor Richard Cullen - Chair in the Department of Business Law and Taxation, Faculty of Business and Economics

RECOMMENDATION

That Council note that the following have accepted their respective offers of appointment approved by the Special Professorial Appointments Sub-Committee:

• Dr Ben Adler - Personal Chair in Microbiology, Faculty of Medicine
• Dr Richard Harper - Honorary Professor in the Department of Medicine, Faculty of Medicine
• Associate Professor Wallace Kirsop - Honorary Professorial Fellow, Faculty of Arts
• Professor Joseph Powell - Emeritus Professor, Faculty of Arts

RECOMMENDATION

That Council note promotions approved by the University Readership/Associate Professorship Committee, in accordance with delegated authority, and effective from 1 January 1999 as detailed in the document presented.

RECOMMENDATION

That Council note promotions approved by Deans, on the recommendation of Faculty Lectureship/Senior Lectureship Committees, in accordance with delegated authority, and effective from 1 January 1999 as detailed in the document presented.

RECOMMENDATION

Pursuant to Statute 2.3 - The faculties and the Faculties Regulations, that Council approve Heads and Deputy Heads of Schools and Departments as detailed in the document presented.

RECOMMENDATION

That Council receive reports from the following staff:

Faculty of Law

Associate Professor D Kovacs

Asssociate Professor G Powles

Mr Mark Davison

Faculty of Arts

Dr Lijian Hong, Department of Asian Languages and Studies

Dr Bain Attwood, Department of History

Dr Sharron Pfueller, Department of Geography and Environmental Science

Ms Robyn Spence-Brown, Department of Japanese Studies

Professor David Goldsworthy, Department of Politics

Dr Robyn Eckersley, Department of Politics

Associate Professor Gordon Taylor, Language and Learning Unit

Council members are asked to note previously approved dates and venues for Council meetings in 1999.

1/99    Monday, 15 February             5.00 pm Clayton Campus

2/99    Monday, 15 March                  5.00 pm Clayton Campus

3/99    Monday, 10 May                     5.00 pm Clayton Campus

4/99    Monday, 28 June                    5.00 pm Caulfield Campus

5/99    Monday, 9 August                  5.00 pm Clayton Campus

6/99    Monday, 20 September        5.00 pm Clayton Campus

7/99    Monday, 8 November            5.00 pm Peninsula Campus    

8/99    Monday, 13 December          5.00 pm Clayton Campus

The next meeting of Council is scheduled to be held at 5.00 pm on Monday, 15 February 1999 at the Clayton Campus. Refreshments and Dinner following that meeting will be held at Monash House (formerly Vice-Chancellor's Residence).

After the meeting, the end of year celebrations will be held in the garden of Monash House (formerly the Vice-Chancellor's residence) for those who had returned RSVPS to Mr Alan Lawrie, Protocol Officer.

Members' guests are invited at 7.00 pm for 7.30 pm.

Inquiries about any of the business listed above, or on Council matters in general, may be directed to Mr Phillip Siggins, Manager, University Secretariat Room GO6, Administration Building 3a, Clayton Campus, telephone 9905-2010 or via facsimile on 9905 5342.