University Council Meeting 3/99

Meeting No. 3/99 of the Monash University Council will be held at 5.00 pm on Monday, 10 May 1999, in the Sir George Lush Room, Administration Building 3a, Clayton Campus.

No apologies have been received to date.

A request for special leave from meeting 3/99 for the Chancellor was approved at Council meeting 2/99.

Some items have already been "starred" for discussion.

Members who wish a non-starred item to be discussed may so request at this point.

The Acting Chancellor will move ‘that all items on the agenda not starred be adopted without discussion, and the action recommended be taken or the information therein noted’.

A paper is attached.

RECOMMENDATION

That Council note the report of the Vice-Chancellor dated 28 April 1999 on the affixing of the Common Seal to documents executed under Seal pursuant to Statute 8.1, Section 2.1.5.

Authorised observers will be admitted to the meeting following confidential items.

The Minutes of Meeting No 2/99 held on 15 March 1999 have been circulated.

RECOMMENDATION

That Council confirm the Minutes of Meeting No. 2/99 held on Monday, 15 March 1999.

At meeting 2/99, the Chancellor advised that in light of an important religious holiday, it was proposed to move the September meeting from Monday, 20 September 1999 to Monday, 27 September 1999. Subsequent to the meeting, the Chancellor endorsed a proposal that the September meeting be held on 17 September 1999 at Monash University Sunway Campus Malaysia. The Acting Chancellor will invite the Vice-Chancellor to speak about the arrangements.

RECOMMENDATION

That Council note that meeting 6/99 of Council will be held on Friday, 17 September 1999 at Monash University Sunway Campus Malaysia.

The Chancellor has received a letter of resignation from Mr Frank Peck who advises that he has retired from the Department of Education and as a consequence, is unable to continue to serve on Monash University Council.

RECOMMENDATION

That Council note Mr Frank Peck's resignation from Council and record its gratitude for his contribution to the work of Council and the University.

At meeting 1/99 of Council (15 February), the Chancellor announced that consideration would be given to holding a gathering of Council members for a day, around mid year, to discuss the role of Council and to provide an opportunity for an exchange of views on a range of matters relevant to Council's operation. Council members have submitted suggested topics for discussion at the Retreat and these will be incorporated into a program for the day. The Retreat will take place on 16 August 1999 at the Monash Conference Centre located at 30 Collins Street, Melbourne.

RECOMMENDATION

That Council note the holding of the Council Retreat on 16 August 1999 at the Monash Conference Centre located at 30 Collins Street, Melbourne.

At meeting 1/99 (15 February 1999), the Vice-Chancellor presented a paper titled Monash and the Australian Higher Education Sector: The Year Ahead. Among the topics covered were:

Monash Mt Eliza School of Business;

Strategy for the Gippsland Campus; and

The Group of Eight (G08)

A paper is attached which follows up these three matters.

A paper is attached.

RECOMMENDATION

That Council approve the proposed recruitment process and selection committee for the General Manager position as detailed in the document presented.

Professor Nick Saunders, Dean of the Faculty of Medicine, will present a Report on future directions for the Faculty of Medicine, the first of five such decanal presentations to Council in 1999. A paper is attached.

RECOMMENDATION

That Council receive and note the Report of the Dean of the Faculty of Medicine on future directions for the Faculty of Medicine.

The Executive Committee of Council, acting under its delegation from Council, met on 16 April 1999 and approved the establishment of the selection committee for the Sun Microsystems Chair of Network Computing.

The Executive Committee of Council, acting under its delegation from Council, met on 16 April 1999 and approved the nomination of Council members as Council's nominees to selection committees.

The Executive Committee of Council, acting under its delegation from Council, met on 26 April 1999 and approved the following recommendations:

that the General Manager be delegated authority to approve the amendments to wording of notes to the Financial Statements related to the accounting treatment of the unfunded superannuation liability and the corresponding asset; and

that the 1998 Consolidated Financial Statements are adopted subject to the above amendments, if any, and the Auditor-General's report.

RECOMMENDATION

That Council note the approvals granted by the Executive Committee of Council at meetings held 16 April and 26 April 1999.

RECOMMENDATION

That Council receive and note the report of the Corporate Planning Committee of Council meeting held on Monday, 29 March 1999.

RECOMMENDATION

That Council receive and note the report of the meeting of the Resources and Finance Committee held on Monday, 26 April 1999.

RECOMMENDATION

That Council receive and accept the recommendations from the Resources and Finance Committee that:

the General Manager be delegated authority to approve the amendments to wording of notes to the Financial Statements related to the accounting treatment of the unfunded superannuation liability and the corresponding asset; and

the 1998 Consolidated Financial Statements are adopted subject to the above amendments, if any, and the Auditor-General's report.

RECOMMENDATION

That Council receives and accepts the recommendation of Resources and Finance Committee that Monash University subscribe to 28,572 shares in Open Learning Agency of Australia Pty Ltd and that members note the increase of $0.5M in the contingent liability to the Commonwealth.

Council members are invited to refer to the Proceedings section of the report of the Resources and Finance Committee. Items include:

Monash University Gippsland Student Union Inc (MUGSU) Status Report Oral Update - J E Matthews Item 8 pp45-46

1999 Insurance Program Item 8 pp47-48

Monitoring of Monash Companies - Monash University Foundation Pty Ltd.

1998 Budget Performance Reports

Integrated Administrative System - Progress Report Item 8 pp49-52

Year 2000 - Monash University and Controlled Entities Item 8 pp53-54

Shareholding in Metabolic Pharmaceuticals Limited

RECOMMENDATION

That Council note the Proceedings of the meeting of the Resources and Finance Committee held on Monday, 26 April 1999, as detailed in the document presented.

RECOMMENDATION

That Council receive and note the report of meeting 3/99 of the Academic Board held on Wednesday, 21 April 1999.

RECOMMENDATION

That Council approve the proposal of the Board of the Faculty of Arts to appoint the following staff member as Associate Dean for the term specified:

Associate Dean (Graduate Studies) – Dr Paul James for a term expiring 31^st December 1999.

RECOMMENDATION

That Council approve the proposal of the Board of the Faculty of Business and Economics to appoint the following staff member as Associate Dean for the term specified:

Associate Dean (Research) – Professor Amrik Sohal for a term from 1^st March 1999 to 31^st December 1999.

RECOMMENDATION

That Council approve the proposal of the Board of the Victorian College of Pharmacy to appoint the following staff members as Associate Deans for a term of 12 months:

Associate Dean (Research) - Professor Mark von Itzstein

Associate Dean (Graduate Studies) - Professor Peter Stewart

Associate Dean (Teaching)Associate Professor Louis Roller

Faculty Director of International Affairs - Mr Michael Watson

All legislation under this item was prepared and forwarded by the University Solicitor’s Office and has been endorsed by the Academic Board.

A copy of the legislation and explanatory memorandum for this item is attached. (Attachment A)

RECOMMENDATION

That Council make the legislation titled Victorian College of Pharmacy (Postgraduate Diploma in Clinical Pharmacy) Regulations 1999.

A copy of the legislation and explanatory memorandum for this item is attached. (Attachment B)

RECOMMENDATION

That Council make the legislation titled Faculty of Medicine (Bachelor of Biomedical Science) Regulations (Amendment No. 1 1999).

A copy of the legislation and explanatory memorandum for this item is attached. (Attachment C)

RECOMMENDATION

That Council make the legislation titled Statute 6.1.2 – Courses and Degrees (Amendment no. 3 1999).

RECOMMENDATION

That Council, on the recommendation of the Board of the Faculty of Information Technology, approve the appointment of Dr R Pose and Ms D Pickett to fill casual vacancies on the Board of the Faculty of Information Technology.

The proposal of the Board of the Faculty of Medicine to fill the established position of Professor/Director or Associate Professor/Director Adult Psychiatry was endorsed by Academic Board and the Committee of Deans at its meeting on Friday 23 April 1999. (Attachment D)

RECOMMENDATION

That Council approve the proposal of the Board of the Faculty of Medicine to fill the position of Professor/Director or Associate Professor/Director, Adult Psychiatry, Southern Health Care Network.

Council members are invited to refer to part B of the Academic Board report and to note the Proceedings of the Board. Items include:

New Course Proposals

Major Amendments to Courses

Monash Plan 2000-2004 Item 9 pp25-26

Faculty of Business and Economics and Monash Mt Eliza Business School

Monash University Sunway Campus Malaysia - Report by the Pro-Vice-Chancellor, Professor J Warren

Co-operative Research Centre Funding

Undergraduate guaranteed entry scheme

Future Directions Report - Dean of the Faculty of Medicine (Secretarial note: item 4.4 refers)

Reports of LTOP Working Parties Reporting to Academic Board

New Subject Proposals

RECOMMENDATION

That Council note the Proceedings of meeting 3/99 of the Academic Board held on 21 April 1999, as detailed in the document presented.

RECOMMENDATION

That Council receive and note the report of the Equal Opportunity Committee meeting no. 1/99 held on Monday, 12 April 1999.

RECOMMENDATION

That Council receive and endorse the Affirmative Action Plan 1999 - 2001.

RECOMMENDATION

That Council note the Proceedings of meeting no. 1/99 held on Monday, 12 April 1999.

RECOMMENDATION

That Council receive and note the report of meeting AC1/99 of the Gippsland Advisory Council held on 1 March 1999.

RECOMMENDATION

That Council approves the appointment, under section 1.2.8 of Statute 2.13 - Special provisions for the governance of Monash University (Gippsland campus), of Mr Peter Greenwell, Assistant General Manager - Schools within the Directorate of School Education at the Regional Office in Moe, to the Advisory Council.

RECOMMENDATION

That Council note the Proceedings of meeting AC1/99 of the Gippsland Advisory Council held on 1 March 1999.

RECOMMENDATION

That Council note that Professor Homer Le Grand, Dean, Faculty of Arts, has accepted his offer of appointment and wishes to pass on his thanks to Council.

RECOMMENDATION

That Council note the acceptance of offers of appointment approved by the Special Professorial Appointments Subcommittee as detailed in the document presented.

RECOMMENDATION

That Council approve the establishment of the Chair Selection Committee for a Professor/Director or Associate Professor/Director of Adult Psychiatry, Department of Psychological Medicine and Southern Health Care Network as detailed in the document presented.

The Playbox Theatre Centre of Monash University ("the Centre") was established by resolution of Council on 17 September 1989 and commenced operations on 1 January 1990. A resolution for the disestablishment of the Playbox Theatre Centre of Monash University, with effect from 31 December 1999, has been prepared by the University Solicitor at the request of the Executive Director, Public Affairs. A copy of the resolution is attached.

RECOMMENDATION

That Council hereby resolves that, with effect from 31 December 1999, all university support, linkages and formal relationships will be terminated and the Centre will be disestablished.

On 29 December 1990, pursuant to the provisions of Statute 10.1 - Affiliation, Monash University entered into an Affiliation Agreement with the Australian Centre for Contemporary Art Incorporated ("ACCA").

Clause 2 of the Affiliation Agreement provides for it to remain in force until 31 December 1992 and thereafter to continue in force until either party gives to the other party not less than six (6) months' notice in writing of its intention to terminate the Agreement.

At the request of the Executive Director, Public Affairs, the University Solicitor has prepared a resolution giving written notice to the ACCA to terminate its Affiliation Agreement with Monash University with effect from 31 December 1999. A copy of the resolution is attached.

RECOMMENDATION

That Council hereby authorises the giving of written notice to ACCA to terminate its Affiliation Agreement with Monash University with effect from 31 December 1999.

RECOMMENDATION

That Council receive reports from the following staff:

Faculty of Medicine

Ms Glenice Ives, School of Nursing

Associate Professor Graham Jenkin, Department of Physiology

Associate Professor Malcolm Sim, Department of Epidemiology and Preventive Medicine

Faculty of Education

Professor Richard White, Dean of Education

Faculty of Arts

Professor Philip Ayres, Department of English

Dr Bob Birrell, Department of Anthropology and Sociology

Associate Professor Ian Copland, Department of History

Dr David Dunkerley, Department of Geography and Environmental Science

Dr Edina Eisikovits, Department of Linguistics

Ms Rachel Fensham, Centre for Drama and Theatre Studies

Associate Professor Katherine Gibson, Department of Geography and Environmental Science

Ms Mary Griffiths, School of Humanities, Communications and Social Sciences

Associate Professor David Mercer, Department of Geography & Environmental Science

Associate Professor Brian McFarlane, Department of English

Dr Anthony McMahon, Department of Anthropology and Sociology

Dr Annamaria Pagliaro, Department of Romance Languages

Ms Yoko Pinkerton, Department of Japanese Studies

Dr Catherine Rigby, Department of German Studies

Professor Chin-Liew Ten, Department of Philosophy

Faculty of Business and Economics

Mr Ming Wei Zhang, Department of Accounting and Finance

Dr Nicholas Beaumont, Department of Management

Ms Deirdre O'Neill, Department of Management

Faculty of Law

Professor Richard G Fox

Ms Sarah Joseph

Ms Elizabeth Lanyon

Professor HP Lee

Ms Jenny Schultz

A paper is attached. Council is invited to note that Section 6.1 of Statute 2.3 provides the only mechanism by which vacancies on Faculty Boards are filled. In light of general agreement that the Faculties should be empowered to make their own arrangements for the filling of casual vacancies on their own Boards, it is recommended that Council request the University Solicitor to draft appropriate amendments to delegate this power to Faculties.

RECOMMENDATION

That Council appoint the following to fill casual vacancies on the Faculty Board of the Faculty of Science:

Dr G Yelland (Department of Psychology, Clayton) under subsection 7.2.5;

Associate Professor P Rayment (School of Applied Sciences, Gippsland) under subsection 7.2.8;

Associate Professor N Wreford (Department of Anatomy) under subsection 7.3.2; and

Ms S McNamara (Faculty of Science) under subsection 7.6.3.

RECOMMENDATION

That Council request the University Solicitor to draft appropriate amendments to relevant legislation to delegate to Faculties the power to fill casual vacancies on Faculty Boards.

The next meeting of Council is scheduled to be held at 5.00 pm on Monday, 28 June 1999 at the Caulfield Campus.

After the meeting, drinks together with light refreshments and dinner will be served at Monash House (formerly the Vice-Chancellor’s residence) for those members who have notified Marijana Gec on 9905-2007 by 12 noon, on Wednesday, 5 May 1999.

Inquiries about any of the business listed above, or on Council matters in general, may be directed to Mr Phillip Siggins, Manager, University Secretariat Room GO6, Administration Building 3a, Clayton Campus, telephone 9905-2010 or via facsimile on 9905 5342.