Meeting No. 4/99 of the Monash University Council will be held at 5.00 pm on Monday, 28 June 1999, in the Clayfield Room, Room 34, Building A1, Caulfield Campus.

An apology has been received from Ms Ann Sherry.

Requests for special leave from meeting 4/99 for Mr Paul Ramler AM and Dr Mark Schapper were approved at Council meeting 3/99.

Some items have already been "starred" for discussion.

Members who wish a non-starred item to be discussed may so request at this point.

The Chancellor will move ‘that all items on the agenda not starred be adopted without discussion, and the action recommended be taken or the information therein noted’.

1.5.1 Use of the University Seal Members Only
Item 1pp1-2

A paper is attached.

RECOMMENDATION

That Council note the report of the Vice-Chancellor dated 16 June 1999 on the affixing of the Common Seal to documents executed under Seal pursuant to Statute 8.1, Section 2.1.5.

Authorised observers will be admitted to the meeting following confidential items.

The Minutes of Meeting No 3/99 held on 10 May 1999 have been circulated.

RECOMMENDATION

That Council confirm the Minutes of Meeting No. 3/99 held on Monday, 10 May 1999.

At meeting 3/99 (10 May), the Deputy Chancellor (presiding) advised that Council note that meeting 6/99 of Council would be held on Friday, 17 September 1999 at Monash University Malaysia Campus.

RECOMMENDATION

That Council approve that meeting 6/99 be held on Friday, 17 September 1999 at the Monash University Malaysia Campus.

The Secretary has received a letter of resignation from Professor Terry Threadgold who advises that she is leaving the University on 1 July 1999 to take up a Research Professorship at the University of Cardiff, Wales and as a consequence, is unable to continue to serve on Monash University Council.

RECOMMENDATION

That Council note Professor Threadgold’s resignation from Council and record its gratitude for her contribution to the work of Council and the University.

At meeting 3/99 (10 May), Council noted that a program for the Council Retreat to be held at the Monash Conference Centre, 30 Collins Street, Melbourne, would be circulated in the near future.

A program for the Council Retreat was circulated to Council members on Wednesday, 9 June 1999.

4.1 Leading the Way Item 4 pp1-6

Three papers are attached.

Leading the Way: Communication and Dissemination Strategy Item 4 pp3-4

Leading the Way: Follow-up processes Item 4 pp5-6

RECOMMENDATION

That Council receive and adopt Leading the Way.

Item 4 pp7-24

A paper with appendices is attached.

RECOMMENDATION

That Council ratify the agreement and memorandum of understanding between Monash University and King’s College, London.

RECOMMENDATION

That Council note with acclamation Queen's Birthday Honours awarded to the key individuals associated with Monash and Monash Alumni as follows:

Professor Ian Chubb, Vice-Chancellor of Flinders University former deputy vice-chancellor at Monash for service to the development of higher education policy & its implementation at state, national & international levels, as an administrator in the tertiary education sector, and to research, particularly in the field of neuroscience

Professor Eric Glasgow Honorary Professorial Fellow in Anatomy for service to medicine, particularly in the field of anatomy education in Australia & internationally, to medical research into renal disease, and to the community

Professor Marcia Neave Faculty of Law for service to the law, particularly in relation to law reform, in the area of social justice as it relates to issues affecting women, and to legal education

Hon. Peter T Anderson, BA(Police Studies) 1995 for service to the Parliament of NSW, to local government & to the community through arts, health & sporting groups

Peter S Barber, LLB(Hons) 1978 for service to town planning & the environment, particularly through the Victorian Planning & Environmental Law Association, and to professional education

Emeritus Professor Margaret J Bennett, BA 1977, BSc(Hons) 1977 former Dean of Nursing, RMIT for service to nursing, particularly as an educator & researcher, and to the establishment, maintenance & regulation of professional standards as a member of various boards & organisations, including the Nurses Board of Victoria

Professor Geoffrey J Bishop former professor in Obstetrics & Gynaecology at Monash for service to medicine in the field of obstetrics, gynaecology & women’s health, especially in the Asia/Oceania region

Leslie J Howard, BA(Hons) 1970, MA 1973 concert pianist, and winner of Monash Distinguished Alumni Award in 1994 for service to the arts as a musicologist, composer, piano soloist and mentor to young musicians

Joanne E Paddle-Ledinek, BSc 1970 professional officer, Department of Surgery, Alfred Hospital for service to medical science through research & development into skin & tissue re-growth culture techniques, and to the community

Associate Professor Anne Stonehouse Faculty of Education, Peninsula Campus for service to children & the development of child care practices & policies, particularly through the Australian Early Childhood Association’s code of ethics & quality assurance programs

Lt-Col Grant D Cavenagh, GradDipComp 1985 for exceptional service to the Australian Army in the field of logistics, particularly as the Commanding Officer of 2^nd Field Logistics Battalion and 10 Force Support Battalion

John Jacmon, MEd 1976 for service to the Greek community in the ACT, particularly through social & cultural organisations, assisting veterans and the aged

Dr John B Nunn, BEd 1977, PhD Educ 1992 for service to the community of the Wimmera region, and to the youth of Horsham, particularly in the area of public speaking

Dr Edward A Stephens, PhD Educ 1989 for service to youth, particularly through the Peer Support Foundation in Victoria

Albert Chih Tuan-Mu, BSc 1974 for service to the community, particularly through the Chinese Community Resource Centre and the Australian Chinese Achievers Award

Assistant Commissioner Noel Ashby, AssocDipA(PolSt) 1990, BA(PolSt) 1994

Det-Supt John A Whitmore, AssocDipBus(GenAdmin) 1996

4.4 Report on Future Directions - Faculty of Information Technology Item 4 pp25-26

Professor John Rosenberg, Dean of the Faculty of Information Technology, will present a report on future directions for the Faculty of Information Technology. A paper is attached.

RECOMMENDATION

That Council receive and note the report of the Dean of the Faculty of Information Technology on future directions for the Faculty of Information Technology.

5.1 Admissions Report – Update on Student Selection and Enrolment (1999) Item 5 pp1-2

At the request of a member, it was agreed that a further report on admissions would be provided to a future meeting when census date figures were settled. (Minute 10.5 of meeting 2/99 held 15 March Receipt of proceedings of Academic Board report refers). The Manager, Student Admissions & Records, Mr Peter Yates, will be in attendance for this item.

A paper is attached.

At meeting 3/99 (10 May), a member requested that a report of Year 2000 compliance be listed as a major standing agenda item for Council. (Secretarial note: Item 8 Report of the Resources and Finance Committee refers). The Deputy Vice-Chancellor (Research and Development), Professor Peter Darvall, will speak to this item.

7. Report of the Corporate Planning Committee Item 7 pp1-4

RECOMMENDATION

That Council receive the report of the Corporate Planning Committee of Council meeting held on Monday, 14 June 1999.

RECOMMENDATION

That Council receive and adopt Leading the Way.

RECOMMENDATION

That Council note the proceedings of the meeting of the Corporate Planning Committee held on Monday, 14 June 1999.

8. Report of the Resources and Finance Committee Members Only
Item 8 pp1-38

RECOMMENDATION

That Council receive the report of the Resources and Finance Committee meeting held on 14 June 1999.

RECOMMENDATION

That Council note that Resources and Finance Committee received a report from the Manager, Estates Management.

That Council receive and accept the recommendation of Resources and Finance Committee to sell Tully Road, Clayton and that further investigation of 221 Clayton Road, Clayton is warranted.

8.3 Statement of Income and Expenditure of Compulsory Amenities Fees for the Year Ended 31 December 1998 and 1998 Annual Financial Reports of the Student Organisations Item 8 pp7-8

RECOMMENDATION

That Council receive and approve the report for submission to the Minister and publication in relevant university publications.

The Compulsory Amenities Fees Statements and Financial Reports of the Student Organisations will be tabled at the meeting.

8.4 Westpac Investment Management Environmental Fund Item 8 pp9-10

RECOMMENDATION

That Council receive and accept the recommendation of Resources and Finance Committee to approve the involvement of the School of Geography and Environmental Science and the signing of the Heads of Agreement.

RECOMMENDATION

That Council receive and accept the recommendation of Resources and Finance Committee to endorse the actions of the Vice-Chancellor and that Council ratifies the Agreement and Memorandum of Understanding.

Council members are invited to refer to the proceedings section of the report of the Resources and Finance Committee. Items include:

Student Amenities Fee Setting Parameters for Year 2000 Item 8 pp11-12

Monash University Gippsland Student Union (MUGSU) Status Item 8 pp13-14

Metabolic Pharmaceuticals Pty Ltd – Update Item 8 pp15-18

Foundation Accountability Reports Item 8 pp19-30

4 Months to 30 April 1999 Budget Performance Reports

Integrated Administrative System – Progress Report Item 8 pp31-32

Year 2000 – Monash University and Controlled Entities Item 8 pp33-38

RECOMMENDATION

That Council note the proceedings of the Resources and Finance Committee meeting held on 14 June 1999 as detailed in the document presented.

9.1 Receipt of Report Item 9 pp1-36

RECOMMENDATION

That Council receive the report of meeting 4/99 of the Academic Board held on Wednesday, 2 June 1999.

RECOMMENDATION

that the position of Associate Dean (Student Affairs) be created and that Professor R Fox be appointed Associate Dean (Student Affairs) for the period 1 July 1999 to 30 June 2001.

that the position of Associate Dean be known as the Associate Dean (Resources) and that Professor M Neave be appointed Associate Dean (Resources) for the period 1 January 1999 to 31 December 2000.

9.3.1 Amendments to Statute 6.1.1 – University Entrance and Admissions to Courses Item 9 pp7-10

A copy of the legislation and explanatory memorandum for this item is attached to the Academic Board report. (Attachment A)

RECOMMENDATION

That Council make the legislation titled Statute 6.1.1 – University Entrance and Admission to Courses (Amendment No 1 1999).

9.3.2 Faculty of Science (Undergraduate Degrees) Regulations (Amendment No. 1 1999) Item 9 pp11-12

A copy of the legislation and explanatory memorandum for this item is attached to the Academic Board report. (Attachment B)

RECOMMENDATION

That Council make the legislation titled Faculty of Science (Undergraduate Degrees) Regulations (Amendment No. 1 1999).

9.4 Proposal to fill the position of Director, Centre for Graduate Studies in Clinical Nursing and Professor/Associate Professor of Nursing Item 9 pp13-16

The proposal of the Board of the Faculty of Medicine to fill the position of Director, Centre for Graduate Studies in Clinical Nursing and Professor/Associate Professor of Nursing has been endorsed by the Committee of Deans and the Academic Board. (Attachment C to the Academic Board report)

RECOMMENDATION

That Council approve the proposal of the Board of the Faculty of Medicine to fill the position of Director, Centre for Graduate Studies in Clinical Nursing and Professor/Associate Professor of Nursing.

9.5 Proposal to fill two Chairs in Education Item 9 pp17-20

The proposal of the Board of the Faculty of Education to fill two Chairs in Education has been endorsed by the Committee of Deans and the Academic Board. (Attachment D to the Academic Board report)

RECOMMENDATION

That Council approve the proposal of the Board of the Faculty of Education to fill two Chairs in Education.

9.6 Proposal to fill three Chairs in Law Item 9 pp21-24

The proposal of the Board of the Faculty of Law to fill three Chairs in Law has been endorsed by the Committee of Deans and the Academic Board. (Attachment E to the Academic Board report)

RECOMMENDATION

That Council approve the proposal of the Board of the Faculty of Law to fill three Chairs in Law.

9.7 Proposal to establish the Centre for Medieval and Renaissance Studies Item 9 pp25-26

A proposal to establish the Centre for Medieval and Renaissance Studies within the School of Historical and Gender Studies (Faculty of Arts) is attached. (Attachment F to the Academic Board report)

RECOMMENDATION

That Council approve the proposal of the Board of the Faculty of Arts to establish the Centre for Medieval and Renaissance Studies.

9.8 Proposal to establish the Food and Agricultural Organization Centre of Excellence in Food Quality, Safety and Nutrition Item 9 pp27-36

A proposal to establish the Food and Agricultural Organization Centre of Excellence in Food Quality, Safety and Nutrition is attached. (Attachment G to the Academic Board report – the full proposal is available for consultation)

RECOMMENDATION

That Council approve the proposal of the Board of the Faculty of Medicine to establish the Food and Agricultural Organization Centre of Excellence in Food Quality, Safety and Nutrition.

Council is invited to note that the Faculty regulations made pursuant to Statute 2.3 – The faculties, provide the mechanism by which vacancies on Faculty Boards are filled. Schedule 7 – Faculty of Law of the Faculty regulations provides for:

Eight members appointed by the Council on the recommendation of the faculty board for three years, it being the intention that of the eight, one being a judge of the Supreme Court of Victoria, one being a judge of the County Court of Victoria and one being a person who has qualified for the degree of Bachelor of Laws or a higher degree in law of this university shall each, if circumstances permit, be invited to accept one of such appointments.

RECOMMENDATION

That Council, on the recommendation of the Board of the Faculty of Law, approve the following appointments to the Board of the Faculty of Law.

renew the membership of Judge Smith and Mr J Fajgenbaum QC for the term April 1999 to April 2002, and

appoint Ms Kate Hammond as an external member of the Board for the term April 1999 to April 2000

This proposal seeks to amend the constitution of the Board of the Faculty of Law. The proposed amendments would affect the Faculties regulations - Schedule 7 – Faculty of Law.

The Board of the Faculty of Law has endorsed the recommendations below.

RECOMMENDATION

That Council, subject to the drafting of appropriate legislation, approve the following amendments to the constitution of the Board of the Faculty of Law:

Removal of the following membership categories:

One member of the Faculty of Law of the University of Melbourne, nominated by that faculty

One member of the Department of Legal Studies of La Trobe University, nominated by that department

One member of the Department of Law of Deakin University, nominated by that department

Inclusion of the following membership category:

Two members of the general staff of the faculty elected from among their number by the general staff of the faculty employed at and above .5 equivalent full time.

Council members are invited to refer to part B of the Academic Board report and to note the proceedings of the Board. Items include:

New Course Proposals

Major amendments to courses

Disestablishment of courses

New subject proposals

Leading the Way (Secretarial Note: Item 4.1 refers)

Future Directions Report – Dean of the Faculty of Information Technology (Secretarial Note: Item 4.4 refers)

RECOMMENDATION

That Council note the proceedings of meeting 4/99 of the Academic Board held on 2 June 1999, as detailed in the document presented.

10.1 Receipt of Report Item 10 pp1-2

RECOMMENDATION

That Council receive and note the report of the Equal Opportunity Committee meeting 2/99 held on Monday, 31 May 1999.

11.1 Receipt of Reports Item 11 pp1-4

RECOMMENDATION

That Council receive and note the reports of the Gippsland Advisory Council of meeting AC2/99 held on 20 April 1999 and meeting AC3/99 held on 1 June 1999.

12.1 Dean, Faculty of Engineering – Re-appointment Members Only
Item 12 pp1-2

A paper is attached.

RECOMMENDATION

That Council approve an offer be made of re-appointment as Dean, Faculty of Engineering, for the period 1 March 2000 to 31 December 2003.

12.2 Senior Appointments Item 12 pp3-6

RECOMMENDATION

That Council note that the following have accepted their respective offers of appointment approved by the Special Professorial Appointments Subcommittee:

Mr John Van Groningen - Adjunct Professor in Police and Justice Studies, Faculty of Arts.

Professor David Roberts - Emeritus Professor, Faculty of Arts.

Professor Man Sharma - Adjunct Professor in the Department of Chemical Engineering, Faculty of Engineering.

RECOMMENDATION

That Council approve the establishment of the selection committees for two Chairs of Education, three Chairs of Law and a Professor/Director or Associate Professor/Director of Nursing, Faculty of Medicine and Southern Health Care Network, as detailed in the document presented.

12.3 Annual Report of the Monash University Sports and Recreation Association Item 12 pp7-24

Pursuant to Statute 2.7 – Student Amenities and Organisations, Division 4, the annual general report of the Sports and Recreation Association is submitted to Council.

RECOMMENDATION

That Council receive and note the 1998 Annual Report of the Director, Sports and Recreation Association.

12.4.1 Statute 2.3 - The Faculties (Amendment No 1 1999) Item 12 pp25-26

A copy of the legislation and an explanatory memorandum for this item are attached.

At meeting 3/99 (10 May), Council was invited to note that Section 6.1 of Statute 2.3 provided the only mechanism by which vacancies on faculty boards were filled. In light of general agreement that the faculties should be empowered to make their own arrangements for the filling of casual vacancies on their own boards, Council requested the University Solicitor to draft appropriate amendments to delegate this power to faculties. The paper attached implements Council’s resolution on this matter.

RECOMMENDATION

That Council make the legislation titled Statute 2.3 - The Faculties (Amendment No 1 1999).

12.4.2 Road Safety Act and Regulations – Appointment of Officers to take proceedings for parking and related offences – Delegation of Power of Appointment Item 12 pp27-28

A paper is attached.

From time to time, Council has acted to appoint and authorise officers to take proceedings generally for any breach of the regulations made under Part VIII of the Road Safety Act 1986.

The Assistant General Manager (Facilities and Services), is responsible to the General Manager for the administration of traffic and parking matters on the Victorian campuses of the University.

The Vice-Chancellor and President considers the appointment of these authorised officers should be made administratively, rather than by Council, and proposes that Council delegate the power to make them to the Assistant General Manager (Facilities and Services).

RECOMMENDATION

That Council resolve, pursuant to its power of delegation under section 24 of the Monash University Act 1958, to delegate to the Assistant General Manager (Facilities and Services) its power under section 77(4) of the Road Safety Act 1986 to appoint officers, generally or in any particular case, to take proceedings for any offence which relates to the parking or leaving standing of a vehicle, where the offence occurs on land or premises which are vested in, or under the control of, Monash University.

The next meeting of Council is scheduled to be held at 5.00 pm on Monday, 9 August at the Clayton Campus.

After the meeting, drinks together with light refreshments and dinner will be served in the Dining Room next to the Clayfield Room at Caulfield Campus for those members who have notified Marijana Gec on 9905-2007 by 12 noon, on Wednesday, 23 June 1999.

All members are asked to report at the main gatehouse in Queens Avenue where they will be directed where to park and to the Clayfield Room.