University Council Meeting 6/99

Meeting No. 6/99 of the Monash University Council will be held at 3.00 pm on Friday, 17 September 1999, in the Council Room of Monash University Malaysia Campus.

The Chancellor will welcome staff and guests attending the meeting including the recently elected professorial member of Council.

No apologies have been received to date.

Dr Mark Schapper has indicated that he may be seeking special leave for meeting 6/99 (17 September), if unable to attend via telephone conference. Requests for special leave for meeting 6/99 (17 September) from Dr Ian Allen, Dr Paul Rodan and Mr Ken Russell were approved at Council meeting 5/99 (9 August).

Some items have already been "starred" for discussion.

Members who wish a non-starred item to be discussed may so request at this point.

The Chancellor will move ‘that all items on the agenda not starred be adopted without discussion, and the action recommended be taken or the information therein noted’.

1.5.1 Use of the University Seal Members Only
Item 1pp1-4

RECOMMENDATION

That Council note the report of the Vice-Chancellor dated 6 September 1999 on the affixing of the Common Seal to documents executed under Seal pursuant to Statute 8.1, Section 2.1.5.

Authorised observers will be admitted to the meeting following confidential items.

The Minutes of Meeting No 5/99 held on 9 August 1999 have been circulated.

RECOMMENDATION

That Council confirm the Minutes of Meeting No. 5/99 held on Monday, 9 August 1999.

A full report of the Seminar held on 16 August 1999 will be submitted to the November meeting of Council. The Chancellor wishes to thank participants for their contribution to the success of the Seminar.

The minutes of Council meeting 2/99 (15 March 1999) record the following statement:

Members have been invited to attend a briefing on the University’s budget and financial statements on Tuesday, 28 September 1999 commencing at 9.30 am at the City Office – Collins Street Boardroom on 11^th floor. Presenters will be Mr John Matthews, Assistant General Manager (Financial Services), Mr John Levine, Assistant General Manager (Budget and Statistical Services) and Ms Deborah Lampard, Director, Quantitative Planning Support (Budget and Statistical Services).

4.1 Deputy Vice-Chancellor (International and Public Affairs) Item 4pp1-2

Professor John Maloney has decided to leave the University and return to Western Australia. As Deputy Vice-Chancellor (International and Public Affairs), Professor Maloney’s portfolio has included oversight of key University operations including development of the Monash Global Plan which will be presented to Council in November.

RECOMMENDATION

That Council note Professor Maloney’s departure and the subsequent line management arrangements for the two components of his current portfolio.

4.2 Southern Africa Members Only
Item 4pp3-4

Members are requested to refer to the Vice-Chancellor’s memorandum Monash University Southern Africa dated 9 September 1999 and the document Monash University Southern Africa Campus Project, which is a separately bound document accompanying these papers.

Mr Paul Ramler AM, Deputy Chancellor, will speak to this item. (Secretarial note: item 10 Report of the Resources and Finance Committee refers)

Professor Alan Lindsay, Deputy Vice-Chancellor (Academic and Planning) and Chair, Academic Board, will speak to this item. (Secretarial note: item 11 Report of the Academic Board refers)

4.5 Leading the Way: Implementation of the Communication and Dissemination Strategy Item 4pp5-6

RECOMMENDATION

That Council note the paper Leading the Way: Implementation of the Communication and Dissemination Strategy.

This item is listed as a major standing agenda item for Council. (Secretarial note: item 10 Report of the Resources and Finance Committee refers). The Deputy Vice-Chancellor (Research and Development), Professor Peter Darvall, will speak to this item.

The Executive Committee of Council, acting under its delegation from Council, met on 23 August 1999 and approved an offer of an appointment to the Sun Microsystems Chair of Network Computing, Faculty of Information Technology, as per the report of the selection committee, be made to the person named in the document presented.

The Executive Committee of Council, acting under its delegation from Council, met on 23 August 1999 and approved an offer of an appointment to a position of Professor/director of Vascular and General Medicine, Faculty of Medicine, for a period of five years from 1 September 1999, as per the report of the selection committee, be made to the person named in the document presented.

RECOMMENDATION

That Council note the approvals granted by the Executive Committee of Council at meeting held 23 August 1999.

8. Report of the Audit Committee Item 8pp1-2

RECOMMENDATION

That Council receive and note the report of meeting 3/99 of the Audit Committee held on 10 August 1999.

RECOMMENDATION

That Council note the proceedings of meeting 3/99 of the Audit Committee held on 10 August 1999.

9. Report of the Corporate Planning Committee Item 9pp1-2

RECOMMENDATION

That Council receive and note the report of the Corporate Planning Committee of Council meeting held on 8 September 1999.

RECOMMENDATION

That Council note the proceedings of the Corporate Planning Committee of Council meeting held on 8 September 1999.

10. Report of the Resources and Finance Committee Members Only

The Resources and Finance Committee will meet on 13 September 1999 and its report will be distributed separately.

11.1 Receipt of Report Item 11pp1-36

RECOMMENDATION

That Council receive the report of meeting 6/99 of the Academic Board held on Wednesday, 1 September 1999.

11.2 Legislation Item 11pp5-22

The legislation under this item was prepared and forwarded by the University Solicitor’s Office and has been endorsed by the Academic Board.

A copy of the legislation and an explanatory memorandum for each item of legislation is attached. (Attachments A, B, and C)

RECOMMENDATION

That Council make the legislation titled:

(i) Statute 10.1 - Affiliation (Amendment No 1 1999)

(ii) Faculty of Business and Economics Regulations (Amendment No. 2 1999)

(iii) Victorian College of Pharmacy (Undergraduate Degrees) Regulations (Amendment No. 2 1999)

The proposals under this item have been approved by the Boards of the Faculties of Art and Design, Education, Law, Medicine and the Academic Board.

RECOMMENDATION

That Council approve the proposals of the Boards of the Faculties of Art and Design, Education, Law and Medicine to appoint the following staff members for the term specified:

Mr K Bensley, Faculty of Art and Design, Associate Dean (Undergraduate Studies), 1 July 1999 to 31 December 2000

Associate Professor E Heng, Faculty of Art and Design, Associate Dean (Graduate Studies), 1 July 1999 to 31 December 2000

Associate Professor B Hoffert, Faculty of Art and Design, Associate Dean (International and External Affairs), 1 July 1999 to 31 December 2000

Associate Professor L Angus, Faculty of Education, Associate Dean, 1 July 1999 to 31 December 1999

Associate Professor J Loughran, Faculty of Education, Associate Dean (International), 1 July 1999 to 31 December 1999

Mr R Garnett, Faculty of Law, Associate Dean (International), 1 January 2000 to 31 December 2000

Associate Professor M Pittard, Faculty of Law, Associate Dean (Research), 1 July 1999 to 31 December 1999

Professor C L Gibbs, Faculty of Medicine, Associate Dean (Campus), 1 July 1999 to 30 June 2001

11.4 Proposal to Fill the Chair of Surgery, Southern Health Care Network, two Chairs of Management and the Chair of Information Systems Item 11pp23-34

The proposals of the Boards of the Faculties of Medicine, Business & Economics and Information Technology to fill Chair positions have been endorsed by the Committee of Deans and the Academic Board. (Attachments D, E and F)

RECOMMENDATION

(i) That Council approve the proposal of the Board of the Faculty of Medicine to fill the existing Chair of Surgery.

(ii) That Council approve the proposal of the Faculty of Business and Economics to fill an existing Chair of Management and to establish and fill a new Chair of Management.

(iii) That Council approve the proposal of the Faculty of Information Technology to fill an existing Chair of Information Systems.

11.5 Proposal to Establish the School of Music – Conservatorium Item 11pp35-36

The proposal to establish the School of Music – Conservatorium has been endorsed by the Board of the Faculty of Arts and the Academic Board. (Attachment G)

RECOMMENDATION

Pursuant to Statute 2.3 – The faculties, that Council approve the proposal of the Board of the Faculty of Arts to establish the School of Music – Conservatorium.

The proposal to amend the structure of the Board of the Faculty of Science has been endorsed by the Board of the Faculty of Science and the Academic Board.

RECOMMENDATION

Pursuant to Statute 2.3 – The faculties, that Council approve the proposal of the Board of the Faculty of Science to make the following amendments to the structure of that Faculty Board:

Head of Gippsland section, Department of Psychology

Head of Physical, Chemical and Biological Sciences Group, Gippsland

Head of Mathematical Sciences Group, Gippsland

Chemistry: Increase professorial representation from 1 to 2;

Earth Sciences: Increase professorial representation from 0 to 1; and

Mathematics and Statistics: decrease non-professorial representation from 3 to 2.

Council members are invited to refer to part B of the Academic Board report and to note the proceedings of the Board. Items include:

New Course Proposals

Major amendments to courses

Future Directions Report – Dean of the Faculty of Pharmacy (Secretarial note: item 13.4. refers)

RECOMMENDATION

That Council note the proceedings of meeting 6/99 of the Academic Board held on 1 September 1999.

12.1 Receipt of Report Item 12pp1-2

RECOMMENDATION

That Council note the Proceedings of the Gippsland Advisory Council Meeting AC4/99 held on 20 July 1999.

13.1 Senior Appointments Item 13pp1-4

RECOMMENDATION

That Council note that the following have accepted their respective offers of appointment and wish to pass on their thanks to Council:

Professor Dick White – Pro-Vice-Chancellor, Monash Centre London

Associate Professor Elizabeth Kendall – Sun Microsystems Chair of Network Computing, Faculty of Information Technology

Professor Joan Ozanne-Smith – Chair of Injury Prevention, Monash University Accident Research Centre

RECOMMENDATION

That Council note that the following have accepted their respective offers of appointment approved by the Special Professorial Appointments Subcommittee:

Dr David Scott – Adjunct Professor in the Department of Surgery, Faculty of Medicine

Mr Alan Seale – Adjunct Professor in the Department of Chemical Engineering, Faculty of Engineering

Professor Max Sutherland – Adjunct Professor in the Department of Marketing, Faculty of Business and Economics

Dr Noel Fidge – Honorary Professor in the Department of Biochemistry and Molecular Biology, Faculty of Medicine

Dr Suzanne Crowe – Personal Chair in Infectious Diseases, Faculty of Medicine

At meeting 5/99 (9 August 1999), Council approved the establishment of the selection committees for two deanships; Faculty of Business and Economics and Faculty of Education.

That Council approve the nomination of Council members; Mr Paul Ramler AM as Council nominee to the selection committee for the position of Dean, Faculty of Business and Economics and Miss Dorothy Pizzey AM as Council nominee to the selection committee for the position of Dean, Faculty of Education.

RECOMMENDATION

That Council approve the establishment of the selection committees for a Chair of Information Systems, Faculty of Information Technology, two Chairs of Management, Faculty of Business and Economics and a Chair of Surgery, Faculty of Medicine, as detailed in the document presented.

13.1.4 Acting Dean, Faculty of Education Members Only
Item 13pp5-6

RECOMMENDATION

That Council approve, subject to the new dean commencing later than 1 January 2000, the appointment of the person named in the document presented as Acting Dean, Faculty of Education, from 1 January 2000 until the commencement of the new Dean.

The result of the election of a professorial member of Council will be determined on 13 September 1999 and a report will follow.

13.3 Progress Report - Melbourne-Monash Protocol Item 13pp7-8

At meeting 7/97, Council received and endorsed "the Melbourne and Monash Protocol – A proposal for Collaborative Endeavour". Since the establishment of the Protocol, Council has received progress reports in March and September 1998. A report of a meeting of the Vice-Chancellors’ Groups held 25 March 1999 is attached.

RECOMMENDATION

That Council note the progress report between Melbourne and Monash Universities.

Council is invited to note that the next report on Future Directions will be presented by Professor Stephen Parker, Dean, Faculty of Law to meeting 7/99 (8 November 1999).

Professor Colin Chapman, Dean of the Faculty of Pharmacy will present his report at Council meeting 8/99 (13 December). (Item 11 Report of the Academic Board refers)

The next meeting of Council is scheduled to be held at 5.00 pm on Monday, 8 November in conference room C1.02 in Administration Building C at the Peninsula Campus.

After the meeting, members will transfer to the hotel and dinner will commence with drinks at 7.30 pm followed by a buffet which will be served from 8.30 pm at the Laguna Poolside, The Sunway Resort Lagoon Hotel. Guests at this function will include members of the Monash University Malaysia Board, business friends of the University, senior alumni and other staff members from Kuala Lumpur and from Melbourne.

Inquiries about any of the business listed above, or on Council matters in general, may be directed to Mr Phillip Siggins, Manager, University Secretariat Room GO6, Administration Building 3a, Clayton Campus, telephone 9905-2010 or via facsimile on 9905 5342.