Meeting No. 2/2000 of the Monash University Council will be held at 5.00 pm on Monday, 20 March 2000, in the Boardroom, 1^st floor, Sissons Building, Parkville Campus, Royal Parade, Parkville

No apologies have been received.

At Council meeting 1/2000 (14 February), Council approved a request for special leave for meeting 7/2000 (13 November) for the Chancellor. (Council noted the Chancellor’s advice that a Deputy Chancellor would preside at that meeting.) Council approved a request for special leave for meetings 1/2000 (14 February), 4/2000 (26 June) and 7/2000 (2 October) for Ms Ann Sherry.

The Chancellor will invite any further requests for special leave.

Items 1.1 Apologies, 1.2 Special Leave, 1.3 Starring of Items, 1.4 Approval of Non-Starred Items, 1.5.1 Vice-Chancellor’s Issues and Speculation, 2 Confirmation of Minutes of Previous Meeting, 3 Chancellor’s Business, 4 Vice-Chancellor’s Business and 6.3 Executive Committee – Pro Vice-Chancellor Gippsland have already been "starred" for discussion.

Members who wish a non-starred item to be discussed may request at this point.

The Chancellor will move that all items on the agenda not starred be adopted without discussion, and the action recommended be taken or the information therein noted.

The Vice-Chancellor will speak to this item.

1.5.2 Report of the Membership Committee of Council Members Only
Item1pp1-8

RECOMMENDATION

That Council receive the report of meeting 2/2000 held on 9 March 2000.

RECOMMENDATION

That Council approve the proposed membership of the Committees and Subcommittees of Council for 2000 as detailed in the document presented subject to acceptance by the proposed members of their appointments to Committees and Subcommittees.

RECOMMENDATION

That Council approve the expansion of the number of external members of Council on the Physical Resources Subcommittee from two to three.

RECOMMENDATION

That Council record its thanks to retiring members for their contribution to the work of those committees of which they were members.

RECOMMENDATION

That Council note the Chancellor’s advice on this item as detailed in the document presented.

1.5.3 Use of the University Seal Members Only
Item1pp9-12

RECOMMENDATION

That Council note the report of the Vice-Chancellor dated 8 March 2000 on the affixing of the Common Seal to documents executed under Seal pursuant to Statute 8.1, Section 2.1.5.

Authorised observers will be admitted to the meeting following confidential items.

The Minutes of meeting No 1/2000 held on 14 February 2000 have been circulated.

RECOMMENDATION

That Council confirm the Minutes of meeting No. 1/2000 held on Monday, 14 February 2000.

4.1 Consolidated Financial Statements for the Year Ending 31 December 1999 (Item7pp3-38)

Members are asked to note that item 7 Report of the Audit Committee, item 8 Report of the Resources and Finance Committee and item 11 Report of the Council of Monash University for the period 1/1/99 to 31/12/99 refers.

RECOMMENDATION

That Council adopt the University’s Consolidated Financial Statements for the Year Ending 31 December 1999.

4.2 Report on Future Directions – Accident Research Centre Item4pp1-2

Professor C Tingvall, Director of the Accident Research Centre, will present a report on future directions for the Accident Research Centre. A paper is attached.

RECOMMENDATION

That Council receive and note the report of the Director of the Accident Research Centre on future directions for the Accident Research Centre.

At Council meeting 1/2000 (14 February) Council received the Policy document University and Private Practice Policy and gave in principle support to the Policy’s overall direction. However, Council noted the need for additional collaborative work to be undertaken and for further consideration to be given to an amended version of the Policy at meeting 2/2000. It is envisaged that the University and Private Practice Policy will be submitted to Council meeting 3/2000 (8 May).

5.2 Statute 2.7 Student Amenities and Organisations (Amendment No. 1 2000) Item5pp1-18

At meeting 1/2000 (14 February), it was noted that Part 1 of Statute 2.7 does not include a definition of university amenities council. It was agreed that this legislation should be made and that the question of appropriate drafting be referred to the office of the University Solicitor. The University Solicitor’s Office has reported that the legislation has been amended to incorporate a definition of university amenities council and forwarded to the Minister for approval. A copy of the amended legislation is attached.

RECOMMENDATION

That Council note the information.

The Executive Committee of Council, acting under its delegation from Council, met on 22 February 2000 and approved an offer of appointment to the position of Pro Vice-Chancellor, Monash South Africa be made to the person named in the document.

The Executive Committee of Council, acting under its delegation from Council, met on 25 February 2000 and 2 March 2000 and approved the following proposed alterations to the Memorandum and Articles of Association of Monash Mt Eliza Graduate School of Business and Government Limited (ACN 008 394 732) to be submitted to the Annual General Meeting of the shareholder and members of the company on 31 March 2000:-

The Executive Committee of Council, acting under its delegation from Council, met on 29 February 2000 and approved the proposal to establish, advertise and fill the position Pro Vice-Chancellor, Monash Gippsland.

RECOMMENDATION

That Council note the approvals granted by the Executive Committee of Council at meetings held 22 February, 25 February and 2 March 2000.

7. Report of the Audit Committee Members Only
Item7pp1-42

RECOMMENDATION

That Council receive and note the report of Meeting 1/2000 of the Audit Committee held on 8 March 2000.

7.2 1999 Consolidated Financial Statements Item7pp3-38

RECOMMENDATION

That Council adopt the final draft version of the University’s 1999 accounts.

7.3 Revised Terms of Reference Item7pp39-42

RECOMMENDATION

That Council adopt the revised Terms of Reference of the Audit Committee.

RECOMMENDATION

That Council note the proceedings of the Audit Committee. Items include:

8. Report of the Resources and Finance Committee Members Only
Item8pp1-28

RECOMMENDATION

That Council receive the report of the Resources and Finance Committee meeting held on 6 March 2000.

8.2 Consolidated Financial Statements of Monash University for year ended 31 December 1999 Item8pp5-14

RECOMMENDATION

That Council note that the Committee ratified the 1999 Consolidated Financial Statements subject to Audit Committee review and the Auditor-General's Report and forwards them to Council recommending that they be adopted.

Council members are invited to refer to section 2 of the Resources and Finance Committee Report and to note the proceedings of the Committee. Items include:

Review of Plan Against Actual 1999 Operating Statement and Balance
Sheet, including Budget Performance Report for 1999 Item8pp15-18

Procedures for Establishment of University Controlled and Other
Business Entities

Goods and Services Tax (GST) – Progress Report Item8pp19-26
Sheet, including Budget Performance Report for 1999

Integrated Administrative System – Progress Report Item8pp27-28

RECOMMENDATION

That Council note the proceedings of the Resources and Finance Committee as detailed in the document presented.

9. Report of the Academic Board Item9pp1-62

RECOMMENDATION

That Council receive and note the report of Meeting 1/2000 of the Academic Board held on Wednesday, 23 February 2000.

RECOMMENDATION

That Council make the legislation titled:

(i) Statute 6.1.2 – Courses and Degrees (Amendment No 4 1999) Item9pp5-10

(ii) Faculty of Engineering Regulations (Amendment No 2 1999 Item9pp11-26

(iii) Statute 6.1.2 Courses and Degrees (Amendment No 1 2000) Item9pp27-36

(iv) Faculty of Business and Economics (Undergraduate Awards) Regulations (Amendment No. 1 2000) Item9pp37-52

RECOMMENDATION

That Council approve the proposals of the Boards of the Faculties of Business and Economics, Education, Medicine and Pharmacy to appoint the following staff members for the period of a year or specified term:

9.3.2 Proposals to establish advertise and fill the positions of Professor/Director or Associate Professor/Director of Obstetrics & Gynaecology, Angliss Health Service, Professor/Director of Gastroenterology, Box Hill Hospital and Professor/Director of Endocrinology, Southern Health Care Network. Item9pp53-62

RECOMMENDATION

(i) that Council approve the proposal of the Faculty of Medicine to establish advertise and fill the position of Professor/Director or Associate Professor/Director of Obstetrics and Gynaecology, Angliss Health Service Item9pp53-56

(ii) that Council approve the proposal of the Faculty of Medicine to establish advertise and fill the position of Professor/Director of Gastroenterology, Box Hill Hospital Item9pp57-60

(iv) that Council approve the proposal of the Faculty of Medicine to establish advertise and fill the position of Professor/Director of Endocrinology, Southern Health Care Network. Item9pp61-62

RECOMMENDATION

That Council approve the proposal of the Board of the Faculty of Information Technology as follows:

That membership of the Board of the Faculty of Information Technology be amended so that:

RECOMMENDATION

That Council approve the proposal of the Board of the Faculty of Education to amend the membership of the Board as follows:

Delete Institute of Education – University of Melbourne

Insert Faculty of Education – University of Melbourne

Delete School of Education – Deakin University

Insert Faculty of Education - Deakin University

Delete School of Education – LaTrobe University

Insert Graduate School of Education – LaTrobe University

Council members are invited to refer to part B of the Academic Board report and to note the proceedings of the Board. Items include:

new course proposals

major amendments to courses

Future Directions Report – Director of the Accident Research Centre (Secretarial note: item 4 Vice-Chancellor’s Business refers)

RECOMMENDATION

That Council note the proceedings of meeting 1/2000 of the Academic Board held on 23 February 2000.

10. Gippsland Advisory Council Members Only
Item10pp1-6

RECOMMENDATION

That Council receive the report of the Gippsland Advisory Council meeting 1/2000 held on 2 March 2000.

RECOMMENDATION

That Council approve the appointment of the persons named in the document presented as external members of the Gippsland Advisory Council.

RECOMMENDATION

That Council note the proceedings of meeting AC1/00 of the Gippsland Advisory Council held on 2 March 2000 as detailed in the document presented.

11. Report of the Council of Monash University for the period 1/1/99 to 31/12/99 Item11pp1-36

See also items 4 Vice-Chancellor’s Business, 7 Report of the Audit Committee and 8 Resources and Finance Committee.

RECOMMENDATION

That Council approve the Annual Report of the Council of Monash University 1999 for forwarding to the Minister for Post Compulsory Education, Training and Employment.

12.1 Senior Appointments Members Only
Item12pp1-2

A paper is attached.

RECOMMENDATION

That Council note that the following have accepted their respective offers of appointment and wish to pass on their thanks to Council:

RECOMMENDATION

That Council note that the following have accepted their respective offers of appointment approved by the Special Professorial Appointments Subcommittee of Council:

RECOMMENDATION

That Council approve the appointment of the person named in the document presented as Acting Dean, Faculty of Business and Economics from 7 March 2000 to 30 June 2000.

RECOMMENDATION

That Council approve the establishment of the selection committees for a Pro Vice-Chancellor, Monash Gippsland, and a Professor/Director of Endocrinology as detailed in the document presented.

Pursuant to Division 2 Section 23 of the Monash University Act 1958, the Dean of the Faculty of Medicine, on behalf of the Board of the Faculty of Medicine, proposes that Council award the degree of Doctor of Medicine to Dr Merilyn Liddell for her thesis titled ‘Communication within the Consultation: attitudes and Performance of Medical Undergraduates at Monash University’.

RECOMMENDATION

That Council approve the proposal of the Board of the Faculty of Medicine to award the degree of Doctor of Medicine to Dr Merilyn Liddell for her thesis titled ‘Communication within the Consultation: attitudes and Performance of Medical Undergraduates at Monash University’.

With the resignation from the University of Dr Paul Rodan, who was recently elected to fill the position of a general staff member on Council for a term commencing 1/1/2000 to 31/12/2001, a casual vacancy had arisen. Nominations were called and closed on 2 February 2000. Three nominations were received and a ballot was conducted on 13 March 2000. The result of the election will be notified to Council members as soon as the count of votes is concluded. A paper will follow.

RECOMMENDATION

That Council note the information.

12.4 Reports on Outside Studies Programs Item12pp3-28

RECOMMENDATION

That Council receive reports from the following staff:

Professor R Chenhall, Department of Accounting and Finance

Mr P De Lange, Department of Accounting and Finance

Mr A Halabi, Department of Accounting and Finance

Dr P Pope, Department of Accounting and Finance

Dr A Steen, Department of Accounting and Finance

Ms L McGuire, Department of Management

Associate Professor J Sarros, Department of Management

Professor C Selby Smith, Department of Management

Dr E Vaughan, Department of Management

Ms C Zhu, Department of Management

Associate Professor F Alpert, Department of Marketing

Ms D Griffiths, Nursing

Dr B Oakes, Anatomy

The next meeting of Council is scheduled to be held at 5.00 pm on Monday, 8 May 2000 at Clayton.

After the meeting, drinks together with light refreshments and dinner will be served in the functions room of the Parkville campus for those members who have notified Marijana Gec on 9905-2007 by 12 noon, on Wednesday, 15 March 2000.