Meeting No. 2/2000 of the Monash University Council was held between 5.00 pm and 6.30 pm on Monday, 20 March 2000, in the Boardroom, 1^st floor, Sissons Building, Parkville Campus, Royal Parade, Parkville

Mr J K Ellis, Chancellor (presiding)

Dr G A Knights, Deputy Chancellor

Mr P H Ramler AM, Deputy Chancellor

Professor D A Robinson, Vice-Chancellor and President

Professor A W Lindsay, Chair of Academic Board

Professor P LeP Darvall, Deputy Vice-Chancellor and Vice-President (Research and Development)

Ms A Crook AO, Deputy Vice-Chancellor and Vice-President (Resources)

Professor C Tingvall, Director, Accident Resource Centre for item 4.2

Mr J Matthews, Assistant General Manager (Financial Services) for item 4.1 and 8

 Secretary:

Mr T Calder, Acting Manager, University Secretariat

In opening the meeting, the Chancellor welcomed Ms Alison Crook AO, Deputy Vice-Chancellor and Vice-President (Resources) and new members of Council; Mr Glenn Barnes and Ms Dale Halstead, general staff member on Council.

The Chancellor welcomed Professor Claes Tingvall, Director of the Accident Research Centre, who presented a report on the future directions of the Accident Research Centre.

No apologies were received.

At Council meeting 1/2000 (14 February), Council approved requests for special leave for meeting 7/2000 (13 November) for the Chancellor (Council noted the Chancellor’s advice that a Deputy Chancellor would preside at that meeting) and for meetings 4/2000 (26 June) and 7/2000 (2 October) for Ms Ann Sherry. Council approved requests for special leave from meeting 4/2000 (26 June 2000) for Dr Geoffrey Knights and from meeting 5/2000 (14 August 2000) for Professor Alan Lindsay.

Items 1.1 Apologies, 1.2 Special Leave, 1.3 Starring of Items, 1.4 Approval of Non-Starred Items, 1.5.1 Vice-Chancellor’s Issues and Speculation, 1.5.3 Use of the University Seal, 2 Confirmation of Minutes of Previous Meeting, 3 Chancellor’s Business, 4 Vice-Chancellor’s Business, 6.3 Proposal to Establish, Advertise and Fill a Position Pro Vice-Chancellor, Monash Gippsland, 11 Report of the Council of Monash University for the period 1/1/99 to 31/12/99 and 12.1.4. Reports of Selection Committee were starred and discussed at the meeting.

Council resolved on the motion of the Chancellor:

"that all items on the agenda not starred be adopted without discussion, and the action recommended be taken or the information therein noted."

The Vice-Chancellor provided Council members with an update on the following matters:

Council was advised that a benefactor has indicated generous support to the University in order to further the objectives of Monash Centre – London and establishment of a Centre at Prato.

Recent developments included the appointment of Professor John Anderson to the position of Pro Vice-Chancellor – Monash South Africa and the start to the construction of the campus.

Council was advised that new enrolments at Monash Malaysia were above target. Further, Monash, under Pro Vice-Chancellor Professor Bob Bignall, was preparing to expand the curriculum particularly at the postgraduate level.

Ms Alison Crook AO, Deputy Vice-Chancellor and Vice-President (Resources), advised Council that proposals to enhance the Berwick and Caulfield Campuses were under consideration and would be progressed to Council via the Resources and Finance Committee.

Professor Alan Lindsay, Deputy Vice-Chancellor and Vice-President (Academic and Planning), informed Council that considerable progress had been made during negotiations for a new Enterprise Bargaining Agreement. Further, Professor Lindsay noted that the enterprise bargaining process was being undertaken cognisant of the Council directive that the budget process avoid forecast indicative deficits in the years 2001 and 2002.

RESOLUTION CL2/2000/27

Council received the report of meeting 2/2000 held on 9 March 2000.

(File RMO1997/1107)

RESOLUTION CL2/2000/28

Council approved the proposed membership of the Committees and Subcommittees of Council as set out below:

Mr Jerry Ellis, Chancellor

Alternate: Dr Geoffrey Knights

Dr Geoffrey Knights

Alternate: Mr Paul Ramler

Professor David Robinson

Alternate: The most senior Deputy Vice-Chancellor and Vice-President present at the time of the meeting

Alternates

Dr June Hearn Associate Professor Louise Adler

Ms Wendy Peter Mr John Laurie

Associate Professor

Andrew Markus Professor Brian Parmenter

Mr Phillip Siggins, Manager, University Secretariat

Mr Jerry Ellis, Chancellor

Professor David Robinson

Dr June Hearn

Miss Dorothy Pizzey

Associate Professor Andrew Markus

Mr Peter Kronborg (Partner, Korn/Ferry Pty Ltd)

Mr Phillip Siggins, Manager, University Secretariat

Mr Jerry Ellis, Chancellor

Ms Wendy Peter

Vacant

Professor Graham Peirson (Faculty of Business and Economics – Dept. of Accounting and Finance)

Professor David Robinson

Ms Alison Crook AO, Deputy Vice-Chancellor and Vice-President (Resources) to provide expert advice

Mr Greg Connell, Director, Audit and Risk Management

Mr Paul Ramler AM

Professor David Robinson

Alternate : Professor Alan Lindsay

Physical Resources Dr Geoffrey Knights

Purchasing Dr Mark Schapper

or their nominated alternates from the respective subcommittees

Associate Professor Andrew Markus

Mr Darriel Jeffree

Dr June Hearn

Mr Glenn Barnes

vacant

Ms Alison Crook AO, Deputy Vice-Chancellor and Vice-President (Resources) to provide expert advice

Mr John Matthews, Assistant General Manager (Financial Services)

Mr David McWaters, Group Accountant

Dr Geoffrey Knights

Professor Alan Lindsay

Dr Ian Allen

Miss Dorothy Pizzey AM

Mr John Laurie

Associate Professor Andrew Markus

Ms Dale Halstead

Mr Alan McMeekin

Mr John Trembath, Assistant General Manager (Facilities and Services)

RESOLUTION CL2/2000/29

Council approved the expansion of the number of external members of Council on the Physical Resources Subcommittee from two to three.

Dr Mark Schapper

Ms Alison Crook AO

Mr John Hutchinson

Mr David Stobart (General Manager, Austrim)

Mr Bob Phillips, Physiology, Clayton

Mr John Trembath, Assistant General Manager (Facilities and Services)

Ms Alison Crook AO

Mr John Matthews

Mr John Trembath, Assistant General Manager (Facilities and Services)

Mr Jerry Ellis, Chancellor

Miss Dorothy Pizzey AM

Mr Paul Ramler AM

Professor David Robinson

The Deputy Vice-Chancellor and Vice-President (Resources) to provide expert assistance [except on matters involving the appointment or remuneration of the Deputy Vice-Chancellor and Vice-President (Resources)]

Mr Peter Marshall, Assistant General Manager (Personnel Services)

This Subcommittee may not coopt other members

Professor David Robinson

Associate Professor Louise Adler

Professor Peter Darvall

Professor Alan Lindsay

Professor Michael Brisk

Professor Graeme Davison, Department of History, Faculty of Arts

Mr John Noonan, Manager, Senior Appointments

Dr Geoffrey Knights

Professor Alan Lindsay

Professor Margaret Clayton (Committee for Equal Opportunity in Employment)

Professor Bill Kent (Committee for Student Equity and Access)

Ms Dale Halstead

Mr Darriel Jeffree

Manager – Equal Opportunity Unit and Employment Equity

Ms Sue Wales

Professor Margaret Clayton

Mr Peter Marshall

Professor Jim Jarvis

Professor Brian Parmenter

Ms Marjorie Jerrard

Ms Marlene Drysdale

Vacant

Ms Sue Newman

Ms Miranda Phelan

Mr Renn Wortley

Manager – Equal Opportunity Unit and Employment Equity

Dr Margaret James

Ms Anita Zanchetta

Professor F W Kent

Mr Robert Burnet

Mr Renn Wortley

Associate Professor Les Nethercott (Faculty of Business and Economics)

Mr Karen Bensley (Faculty of Art and Design)

Dr Margaret James

Ms Margaret Heagney

To be advised

Ms Lisa St John

Mr Angelo Calderon

Ms Michelle Waters

Ms Amber Collings

Mr Adrian Furby

Ms Fiona Darwin

Ms Trish Maddern-Wellington

Ms Yvette Paulusz

Ms Abirami Varrantharjan

Ms Andrea Drake

Ms Yuen Yuen Tay

Mr Jerry Ellis, Chancellor

Alternate: a Deputy Chancellor

Professor David Robinson

Alternate: a Deputy Vice-Chancellor and Vice-President

Ms Wendy Peter

Dr Mark Schapper

Dr Ian Allen

Ms Ann Sherry

Dr June Hearn

Mr John Laurie

Professor R Brown

Professor M Neave

Professor A J Dugan

Professor P Tharenou

Professor M King

Professor W Charman

Professor R J Willis

Professor J Anderson

Mr Brian Corless, Graduations Officer, University Marketing Office

RESOLUTION CL2/2000/30

Council recorded its thanks to retiring members for their contribution to the work of those committees of which they were members.

(Files RMO1998/0046, 0045, 0044, 0041, 0039, 0038, 0037, 0036, 0042, 0992, 0220, 0404; RMO2000/0560)

RESOLUTION CL2/2000/31

Council noted the Chancellor’s advice on this item as detailed in the document presented.

(File RMO1997/1274)

A Council member sought clarification regarding the ownership structure of the South Africa campus development. Mr John Matthews, Assistant General Manager (Financial Services), advised that the matter was still in progress and the final structure would conform with the advice previously submitted to Council.

RESOLUTION CL2/2000/32

Council noted the report of the Vice-Chancellor dated 8 March 2000 on the affixing of the Common Seal to documents executed under Seal pursuant to Statute 8.1, Section 2.1.5.

(File RMO1997/0889)

Authorised observers were admitted to the meeting following confidential items.

The Chancellor spoke of the necessity to follow the procedures governing the admission of observers to meetings of Council.

Further, the Chancellor commented, for the benefit of new and continuing members of Council, that the business before Council was largely conducted on the basis of a consensus approach and that, in coming to any decision, each member is required to consider what is the best for Monash as a whole. The Chancellor reminded members that strict confidentiality was to be maintained where necessary, and that the communication of Council decisions to staff, students and other interested parties was solely the responsibility of the relevant University Officers.

Also, all members were reminded that in coming to a decision we each are required to have the best outcome for Monash as a whole as our objective.

The Minutes of meeting No 1/2000 held on 14 February 2000 were circulated.

RESOLUTION CL2/2000/33

Council confirmed the Minutes of meeting No. 1/2000 held on Monday, 14 February 2000.

RESOLUTION CL2/2000/34

Council adopted the University’s Consolidated Financial Statements for the Year Ending 31 December 1999.

(File RMO1997/0611)

Professor Tingvall spoke briefly on the history of the Centre and noted that since its establishment in 1987, the Centre now attracted over $5 million in funding with over 40 funding bodies supporting the Centre’s multi-disciplinary research into injury prevention.

Outlining the values and vision guiding the activities of the Centre, Professor Tingvall noted that the demand for health and life was increasing as was the emphasis placed on injury prevention. To address this demand, the Centre was focussing on strengthening and broadening its mult-disciplinary research approach by undertaking larger research projects involving several stakeholders and funding bodies and by building closer links with University departments and industry.

Following discussion in which members raised questions with Professor Tingvall, the Chancellor thanked Professor Tingvall for his presentation.

(Secretarial note: Reports on Future Directions are located on the University Secretariat’s electronic noticeboard which is located at the following URL address: http://www.adm.monash.edu.au/unisec/ntb/ntbind.htm)

RESOLUTION CL2/2000/35

Council received and noted the report of the Director of the Accident Research Centre on future directions for the Accident Research Centre.

(File RMO1997/0128)

At Council meeting 1/2000 (14 February), Council received the Policy document University and Private Practice Policy and gave in principle support to the Policy’s overall direction. However, Council noted the need for additional collaborative work to be undertaken and for further consideration to be given to an amended version of the Policy at meeting 2/2000. It was envisaged that the University and Private Practice Policy would be submitted to Council meeting 3/2000 (8 May).

(File RMO1998/0184)

At meeting 1/2000 (14 February), it was noted that Part 1 of Statute 2.7 did not include a definition of university amenities council. It was agreed that this legislation should be made and that the question of appropriate drafting be referred to the office of the University Solicitor. The University Solicitor’s Office had reported that the legislation had been amended to incorporate a definition of university amenities council and forwarded to the Minister for approval.

RESOLUTION CL2/2000/36

Council noted the information.

(File RMO1997/1571)

The Executive Committee of Council, acting under its delegation from Council, met on 22 February 2000 and approved an offer of appointment to the position of Pro Vice-Chancellor, Monash South Africa be made to Professor John Anderson.

(File RMOR1998/055)

The Executive Committee of Council, acting under its delegation from Council, met on 25 February 2000 and 2 March 2000 and approved the following proposed alterations to the Memorandum and Articles of Association of Monash Mt Eliza Graduate School of Business and Government Limited (ACN 008 394 732) to be submitted to the Annual General Meeting of the shareholder and members of the company on 31 March 2000:-

(File RMOR1999/075)

The Executive Committee of Council, acting under its delegation from Council, met on 29 February 2000 and approved the proposal to establish, advertise and fill the position Pro Vice-Chancellor, Monash Gippsland. (Secretarial note: minute 12.1.3.1 refers)

RESOLUTION CL2/2000/37

Council noted the approvals granted by the Executive Committee of Council at meetings held 22 February, 25 February and 2 March 2000.

(File Personnel)

RESOLUTION CL2/2000/38

Council received and noted the report of Meeting 1/2000 of the Audit Committee held on 8 March 2000.

(File RMO1997/1579)

RESOLUTION CL2/2000/39

Council adopted the final draft version of the University’s 1999 accounts.

(File RMO1997/0611)

RESOLUTION CL2/2000/40

Council adopted the revised Terms of Reference of the Audit Committee.

(File RMO1998/1385)

RESOLUTION CL2/2000/41

Council noted the proceedings of the Audit Committee. Items included:

(File RMO1997/1579)

RESOLUTION CL2/2000/42

Council received the report of the Resources and Finance Committee meeting held on 6 March 2000.

(File RMO1999/1488)

RESOLUTION CL2/2000/43

Council noted that the Committee ratified the 1999 Consolidated Financial Statements subject to Audit Committee review and the Auditor-General's Report and forwarded them to Council recommending that they be adopted.

(File RMO1997/0611)

Council members were invited to refer to section 2 of the Resources and Finance Committee Report and noted the proceedings of the Committee. Items included:

Review of Plan Against Actual 1999 Operating Statement and Balance
Sheet, including Budget Performance Report for 1999

Procedures for Establishment of University Controlled and Other
Business Entities

Goods and Services Tax (GST) – Progress Report
Sheet, including Budget Performance Report for 1999

Integrated Administrative System – Progress Report

RESOLUTION CL2/2000/44

Council noted the proceedings of the Resources and Finance Committee as detailed in the document presented.

RESOLUTION CL2/2000/45

Council received and noted the report of Meeting 1/2000 of the Academic Board held on Wednesday, 23 February 2000.

(File RMO1999/0550)

RESOLUTION CL2/2000/46

Council made the legislation titled:

(i) Statute 6.1.2 – Courses and Degrees (Amendment No 4 1999)

(ii) Faculty of Engineering Regulations (Amendment No 2 1999

(iii) Statute 6.1.2 Courses and Degrees (Amendment No 1 2000)

(iv) Faculty of Business and Economics (Undergraduate Awards) Regulations (Amendment No. 1 2000)

(Files RMO1999/1141, RMO1998/2004, RMO2000/0072, RMO1997/0319)

RESOLUTION CL2/2000/47

Council approved the proposals of the Boards of the Faculties of Business and Economics, Education, Medicine and Pharmacy to appoint the following staff members for the period of a year or specified term:

(File RMO1999/0566, RMO1998/3120, RMO1998/2972, RMO1999/0766)

RESOLUTION CL2/2000/48

(i) Council approved the proposal of the Faculty of Medicine to establish advertise and fill the position of Professor/Director or Associate Professor/Director of Obstetrics and Gynaecology, Angliss Health Service

(ii) Council approved the proposal of the Faculty of Medicine to establish advertise and fill the position of Professor/Director of Gastroenterology, Box Hill Hospital

(iv) Council approved the proposal of the Faculty of Medicine to establish advertise and fill the position of Professor/Director of Endocrinology, Southern Health Care Network.

(File Personnel)

RESOLUTION CL2/2000/49

Council approved the proposal of the Board of the Faculty of Information Technology as follows:

That membership of the Board of the Faculty of Information Technology be amended so that:

(File RMO1997/1603)

RESOLUTION CL2/2000/50

Council approved the proposal of the Board of the Faculty of Education to amend the membership of the Board as follows:

(File RMO2000/0394)

Council members were invited to refer to part B of the Academic Board report and noted the proceedings of the Board. Items included:

• new course proposals

• major amendments to courses

• Future Directions Report – Director of the Accident Research Centre (Secretarial note: minute 4.2 refers)

RESOLUTION CL2/2000/51

That Council note the proceedings of meeting 1/2000 of the Academic Board held on 23 February 2000.

RESOLUTION CL2/2000/52

Council received the report of the Gippsland Advisory Council meeting 1/2000 held on 2 March 2000.

(File RMO1997/0888)

RESOLUTION CL2/2000/53

Council approved the appointment of the persons named in the document presented as external members of the Gippsland Advisory Council.

(File RMO1998/1492)

RESOLUTION CL2/2000/54

Council noted the proceedings of meeting AC1/00 of the Gippsland Advisory Council held on 2 March 2000 as detailed in the document presented.

Council noted that the format and content of the report presented to Council was largely determined by the requirements of the government. Further, the Vice-Chancellor advised Council that a short Annual Report suitable for a wider range of interested readers would be developed.

RESOLUTION CL2/2000/55

Council approved the Annual Report of the Council of Monash University 1999 for forwarding to the Minister for Post Compulsory Education, Training and Employment.

(File RMO1999/2058)

RESOLUTION CL2/2000/56

Council noted that the following had accepted their respective offers of appointment and wished to pass on their thanks to Council:

(File Personnel)

RESOLUTION CL2/2000/57

Council noted that the following had accepted their respective offers of appointment approved by the Special Professorial Appointments Subcommittee of Council:

(File Personnel)

RESOLUTION CL2/2000/58

Council approved the appointment of Professor Allen M Russell as Acting Dean, Faculty of Business and Economics from 7 March 2000 to 30 June 2000.

(File RMO1999/0566)

RESOLUTION CL2/2000/59

Council approved the establishment of the selection committees for a Pro Vice-Chancellor, Monash Gippsland, and a Professor/Director of Endocrinology as detailed in the document presented.

(File Personnel)

The Chancellor advised members that he approved the late distribution of papers rather than have the matter dealt with by the Executive Committee of Council.

RESOLUTION CL2/2000/60

Council received the Reports of the Selection Committee dated 15 March 2000.

RESOLUTION CL2/2000/61

Council approved offers of appointment as Professor of Rural Mental Health, Faculty of Medicine, and Professor of Rural Health Research, Faculty of Medicine, for a period of 5 years, to the persons named in the documents presented.

Pursuant to Division 2 Section 23 of the Monash University Act 1958, the Dean of the Faculty of Medicine, on behalf of the Board of the Faculty of Medicine, proposed that Council award the degree of Doctor of Medicine to Dr Merilyn Liddell for her thesis titled ‘Communication within the Consultation: attitudes and Performance of Medical Undergraduates at Monash University’.

RESOLUTION CL2/2000/62

Council approved the proposal of the Board of the Faculty of Medicine to award the degree of Doctor of Medicine to Dr Merilyn Liddell for her thesis titled ‘Communication within the Consultation: attitudes and Performance of Medical Undergraduates at Monash University’.

(File RMO1998/0448)

Council received the document Election of one member of the Council by the general staff of the University to fill a casual vacancy and noted the election of Ms Dale Halstead.

RESOLUTION CL2/2000/63

Council noted the information.

(File RMO1998/2168)

12.4 Reports on Outside Studies Programs

RESOLUTION CL2/2000/64

Council received reports from the following staff:

Professor R Chenhall, Department of Accounting and Finance

Mr P De Lange, Department of Accounting and Finance

Mr A Halabi, Department of Accounting and Finance

Dr P Pope, Department of Accounting and Finance

Dr A Steen, Department of Accounting and Finance

Ms L McGuire, Department of Management

Associate Professor J Sarros, Department of Management

Professor C Selby Smith, Department of Management

Dr E Vaughan, Department of Management

Ms C Zhu, Department of Management

Associate Professor F Alpert, Department of Marketing

Ms D Griffiths, Nursing

Dr B Oakes, Anatomy

(File RMO1999/1608)