Meeting No. 4/2000 of the Monash University Council was held between 5.00 pm and 7.40 pm on Monday, 26 June 2000, in the Clayfield Room, Administration Building, Caulfield Campus

Mr J K Ellis, Chancellor (presiding)

Mr P H Ramler AM, Deputy Chancellor

Professor D A Robinson, Vice-Chancellor and President

Professor A W Lindsay, Chair of Academic Board

Professor P LeP Darvall, Deputy Vice-Chancellor and Vice-President (Research and Development)

Ms A Crook AO, Deputy Vice-Chancellor and Vice-President (Resources)

Professor J Anderson, Pro Vice-Chancellor, Monash University South Africa for item 4.3

Professor J K Redmond, Dean, Faculty of Art and Design for item 4.6

Mr J Matthews, Divisional Director, Financial Services for item 7

Mr T Pollock, Executive Director, International for item 4.4

Mr J Trembath, Divisional Director Facilities and Services for item 4.2

Mr C Vernon, Director, Access Division, Monash International for item 4.4

Mr P Siggins, Manager, University Secretariat

In opening the meeting, the Chancellor advised that item 4.2 Caulfield Campus Development would be considered under item 1.5 Confidential Items. He also advised that item 1.5.2 Vice-Chancellor’s Issues and Speculations would include additional topics drawn from the Report of the Resources and Finance Committee that was separately distributed to Council members.

No apologies were received.

At Council meeting 1/2000 (14 February), Council approved requests for special leave for meeting 7/2000 (13 November) for the Chancellor (Council noted the Chancellor’s advice that a Deputy Chancellor would preside at that meeting) and for meetings 4/2000 (26 June) and 6/2000 (2 October) for Ms Ann Sherry. At Council meeting 2/2000 (20 March), Council approved requests for special leave from meeting 4/2000 (26 June 2000) for Dr Geoffrey Knights and from meeting 5/2000 (14 August 2000) for Professor Alan Lindsay.

Council approved at this meeting requests for special leave from meeting 6/2000 (2 October) for Mr Paul Ramler and Ms Dale Halstead.

Items 1.1 Apologies, 1.2 Special Leave, 1.3 Starring of Items, 1.4 Approval of Non-Starred Items, 1.5.1 Vice-Chancellor’s Issues and Speculation, 2 Confirmation of Minutes of Previous Meeting, 3 Chancellor’s Business, 4 Vice-Chancellor’s Business, 7 Report of the Resources and Finance Committee, 9 Gippsland Advisory Council, 10.2.2 Proposed Amendments to Statute 8.1 and Council Resolution were starred and discussed at the meeting.

Council resolved on the motion of the Chancellor:

"that all items on the agenda not starred be adopted without discussion, and the action recommended be taken or the information therein noted."

RESOLUTION CL4/2000/86

Council resolved to:

(i) Delegate responsibility to the Membership Committee of Council to bring forward a single nomination for each of the Deputy Chancellor positions falling vacant on 31 December 2000.

(ii) Approve amended terms of reference of the Membership Committee providing for this to occur.

(iii) Request the Membership Committee to bring forward to the next Council meeting (14 August) amendments to Statute 3.1 – The Chancellor and the Deputy Chancellors.

(File RMO1997/0994)

The Vice-Chancellor invited the Deputy Vice-Chancellor and Vice-President (Resources), Ms Alison Crook AO, and the Divisional Director Facilities and Services, Mr John Trembath, to present the proposed development of the Caulfield Campus Development to Council. Council noted the content of the presentation and a range of matters were discussed.

RESOLUTION CL4/2000/87

Council gave its approval for the Divisional Director Facilities and Services to proceed with a detailed analysis with a view to a submission being considered at the August meeting of Council.

The Vice-Chancellor reported on management arrangements and considerations that had informed Monash’s international developments in the recent past. These included the now disbanded Corporate Planning Committee and the Monash Global Advisory Council.

Council also noted that the Membership Committee of Council had recently encouraged the Vice-Chancellor to pursue the establishment of an International Advisory Group and the appointment of suitable external people to it.

The Vice-Chancellor advised that it was now appropriate for Council to establish a small International Advisory Group to enhance Council and the University’s understanding of international developments and opportunities and to provide informed comment on the University’s international projects and prospects.

On the motion of the Chancellor, Council approved the following resolution:

RESOLUTION CL4/2000/88

To request the Vice-Chancellor to bring forward to Membership Committee a proposal for the terms of reference and composition of an International Advisory Group.

The Vice-Chancellor referred to the Report of the Resources and Finance Committee (Item 7) and in particular to minute 2.10 under the Proceedings of the Report. The Vice-Chancellor invited the Deputy Chancellor, Mr Ramler, to comment. Mr Ramler informed members that he would bring to the Resources and Finance Committee in the near future a paper on corporate governance. The paper would focus on a model for monitoring existing controlled entity performance on a more regular basis, and also manage the process of evaluating the growing number of "spin-off" corporate entities, particularly in the expanding intellectual property commercialisation area. He stressed the need for a ‘whole University’ approach in the context of a situation of expanding opportunities.

There was comment on approaches to the commercialisation of intellectual property and the capacity of Higher Education Institutions successfully to pursue commercial ventures.

The Chancellor closed discussion noting the relevance of the proposed paper to the forthcoming Council Seminar on governance to be held in November.

The Vice-Chancellor referred to the Report of the Resources and Finance Committee (Item 7), particularly minute 2.11 under the Proceedings of that Report. The Vice-Chancellor asked Council to note that the minute should record that a small company would be formed with the two partners mentioned in regard to setting up a joint venture. Council noted the information.

RESOLUTION CL4/2000/89

Council noted the report of the Vice-Chancellor dated 14 June 2000 on the affixing of the Common Seal to documents executed under Seal pursuant to Statute 8.1, Section 2.1.5.

(File RMO1997/0889)

Authorised observers were admitted to the meeting following confidential items.

The Minutes of meeting No 3/2000 held on 8 May 2000 had been circulated.

RESOLUTION CL4/2000/90

Council confirmed the Minutes of meeting No. 3/2000 held on Monday, 8 May 2000.

RESOLUTION CL4/2000/91

Council received the document Report on Council Induction and noted its content. The Secretary reported that a presentation of the Council Channel on the Monash University Portal would be given at the next meeting of Council (August 14).

Professor Lindsay advised that the launch of the Monash Portal would be held at the Berwick Campus on 24 July and that invitations to members of Council would be distributed shortly.

(File RMO1999/0062)

For action or noting by: Secretary to Council.

Council noted that, in light of the commitments of members and presenters that the Council Seminar would be held in November 2000.

(File RMO1997/1217)

Council received the paper, Relationship between Council and Academic Board. The Deputy Vice-Chancellor and Vice-President (Academic and Planning), Professor Lindsay, spoke to the paper which proposed that an annual cycle of overview papers dealing with key dimensions of the course portfolio would be prepared for consideration by Academic Board. Such a process would enable Council to gauge the vitality of the University’s academic enterprise. Council endorsed the directions outlined in the paper. In addition to the papers proposed it was agreed that it would be helpful to receive papers addressing:

(File RMO1998/1225)

For action or noting by: Deputy Vice-Chancellor and Vice-President (Academic and Planning), Deputy Vice-Chancellor and Vice-President (Research and Development), Secretary to Council, Secretary to Academic Board.

RESOLUTION CL4/2000/92

Council noted the Queen’s Birthday Honours awarded to the key individuals associated with Monash and Monash Alumni as follows:

Professor Richard Bailey Scotton

Professor Christopher Allen Silagy

Angela Jane Hijjas

David Smorgon

Colonel Wayne Bruce Sercombe AM

Wing Commander Margaret Mary Staib

Major Michael Guy Pemberton

Allan Douglas Hughes

Kenneth James Rowe

Detective Chief Inspector Emmanuel John Grima

(File RMO1999/0190)

Secretarial note: Minute 1.5.2.1 refers.

The Vice-Chancellor invited the Pro Vice-Chancellor South Africa, Professor John Anderson to report on recent developments. Professor Anderson reported that good progress was being made, with all matters proceeding on schedule.

The Chancellor thanked Professor Anderson for his report.

(File RMO2000/043)

The Vice-Chancellor invited the Executive Director, International, Mr Tony Pollock to report on the operation of Monash College. Mr Tony Pollock provided a presentation on Monash College, which was an initiative of Monash International. Council noted that Monash College mainly prepared students for entry to the first or second years of degree programs offered by the Faculties of Business and Economics and Information Technology.

The Chancellor thanked Mr Pollock for his presentation.

(File RMO1998/2880)

RESOLUTION CL4/2000/93

Council extended congratulations to Professor Nick Saunders on his appointment as Chair of the National Health and Medical Research Council.

(File RMO1997/1222)

The Dean, Faculty of Art and Design, Professor John Redmond, presented a report on future directions for the Faculty of Art and Design. Council members noted the contribution of the faculty to the cultural environment of the University and its plan for future activities.

The Chancellor thanked Professor Redmond for his presentation.

RESOLUTION CL4/2000/94

Council received and noted the report of Professor J K Redmond, Dean, Faculty of Art and Design on future directions for the Faculty of Art and Design.

(File RMO2000/0746)

At Council meeting 1/2000 (14 February) Council received the Policy document University and Private Practice Policy and gave in principle support to the Policy’s overall direction. However, Council noted the need for additional collaborative work to be undertaken and for further consideration to be given to an amended version of the Policy.

Council noted that the University and Private Practice Policy would be submitted to a future Council meeting.

(File RMO1998/0184)

Council noted that the Executive Committee of Council, acting under its delegation from Council, met on 23 May 2000 and approved an offer of appointment as Pro Vice-Chancellor, Monash Gippsland be made to Professor Brian Mackenzie.

(File Personnel)

Council noted that the Executive Committee of Council, acting under its delegation from Council, met on 23 May 2000 and approved an offer of appointment as Chair of Management, Department of Management, Faculty of Business and Economics be made to Associate Professor Chris Nyland.

RESOLUTION CL4/2000/95

Council noted the approvals granted by the Executive Committee of Council at meeting held 23 May 2000.

(File Personnel)

RESOLUTION CL4/2000/96

Council received and endorsed the following recommendations of Resources and Finance Committee;

RESOLUTION CL4/2000/97

Council received and approved the report for submission to the Minister and publication in relevant University publications.

RESOLUTION CL4/2000/98

Council endorsed the Resources and Finance Committee’s recommendation to authorise Monash University's participation in ES Cell International Pty Ltd, subject to review of the agreements by the Deputy Vice-Chancellor and Vice-President (Research and Development), Deputy Vice-Chancellor and Vice-President (Resources), and the University Solicitor's Office. Council noted that Resources and Finance Committee had also endorsed Professor Peter Darvall as a Director of the new entity.

Council members were invited to note the proceedings of the Resources and Finance Committee. Items included:

RESOLUTION CL4/2000/99

Council noted the proceedings of the Resources and Finance Committee as detailed in the document presented.

(File RMO1999/0550)

RESOLUTION CL4/2000/100

Council received and noted the report of meeting 3/2000 of the Academic Board held on Wednesday, 7 June 2000.

RESOLUTION CL4/2000/101

Council approved the proposal of the Boards of the Faculties of Law and Medicine to establish the Castan Human Rights Centre, Centre for the Study of Privatisation and Public Accountability, Centre for Neurosciences and the Centre for Medical and Health Sciences Education.

(Files RMO1998/1743, RMO1998/0708)

RESOLUTION CL4/2000/102

Council approved the proposal of the Boards of the Faculties of Pharmacy and Law to appoint the following staff members to the position of Associate Dean for the terms specified:

(Files RMO1997/0722, RMO1999/0564)

RESOLUTION CL4/2000/103

Council approved the proposal of the Boards of the Faculties of Information Technology and Business and Economics to establish, advertise and fill two Chairs of Electronic Business.

(Secretarial note: minute 10.1.3 refers)

(File Personnel)

RESOLUTION CL4/2000/104

Council approved the proposal of the Board of the Faculty of Medicine to establish, advertise and fill the position of Professor of Medical Education.

(File Personnel)

RESOLUTION CL4/2000/105

Council approved the proposal of the Board of the Faculty of Medicine to change the name of the Department of Anatomy to the Department of Anatomy and Cell Biology.

(File RMO1998/0296)

RESOLUTION CL4/2000/106

Council approved the proposal of the Boards of the Faculties of Medicine and Science to establish the multi-departmental School of Psychology, Psychiatry and Psychological Medicine.

(Files RMO1998/0296, RMO1998/3049)

RESOLUTION CL4/2000/107

Council, pursuant to the Faculty Regulation, Schedule 7 – Faculty of Law, subsection 7.6, approved the proposal of the Board of the Faculty of Law to appoint Justice Nahum Mushin to fill a vacancy on the Faculty Board for a three year period commencing April 2000.

(File RMO1999/1027)

RESOLUTION CL4/2000/108

Council approved the proposal of the Board of the Faculty of Law to appoint Professor Marcia Neave as the University’s nominated member to the Council of Legal Education for a period of three years commencing 1 January 2000.

(File RMO1997/1222)

RESOLUTION CL4/2000/109

Council approved the proposal of the Board of the Faculty of Medicine to award the degree of Doctor of Medicine to Dr Jo Anne Douglass for the thesis titled "Eosinophils, Allergens, and Interleukin-8".

(File RMO1998/0448)

Council members were invited to refer to part B of the Academic Board report and to note the proceedings of the Board. Items included:

• new course proposals

• major amendments to courses

• Future Directions Report – Dean, Faculty of Art and Design (Secretarial note: minute 4.6 refers)

RESOLUTION CL4/2000/110

Council noted the proceedings of meeting 3/2000 of the Academic Board held on 7 June 2000.

(File RMO1999/0550)

RESOLUTION CL4/2000/111

Council received the report and noted the proceedings of the Gippsland Advisory Council meeting 3/2000 held on 23 May 2000.

A member commented on the declining numbers of students enrolling for international programs at the campus. The Chairman of the Gippsland Advisory Council noted the concern and outlined the circumstances and proposed action to address this situation.

(File RMO1997/0888)

RESOLUTION CL4/2000/112

Council noted that the following had accepted their respective offers of appointment and wished to pass on their thanks to Council:

(File Personnel)

RESOLUTION CL4/2000/113

Council noted that the following had accepted their respective offers of appointment approved by the Special Professorial Appointments Subcommittee of Council:

(File Personnel)

RESOLUTION CL4/2000/114

Council approved the establishment of the selection committees as detailed in the document presented.

(File Personnel)

RESOLUTION CL4/2000/115

Council approved the nomination of Council members as Council’s nominees to the selection committees as detailed in the document presented.

(File Personnel)

RESOLUTION CL4/2000/116

Council, in accordance with the provisions of clause 4 of the Memorandum of association of ACN 079 529 089 Pty Ltd, authorised the following single member resolution –

"1. THAT the Company’s ‘Memorandum of Association’ is altered to omit all references to Monash University (the body politic and corporate established by section 3 of the Monash University Act 1958 of the said State) with effect immediately after this resolution has been authorised pursuant to clause 4 of the said ‘Memorandum’."

(File RMO1997/1368)

Council deferred consideration of this item to a later meeting.

(File RMO1999/2165)

RESOLUTION CL4/2000/117

Council made the regulations entitled Faculties Regulations (Amendment No. 1 2000).

(File RMO1999/0213)

RESOLUTION CL4/2000/118

Council received reports from the following staff:

Mr John Arnold, School of Political and Social Enquiry

Dr Jonathan Clarke, School of European Languages and Cultures

Professor Michael Clyne, School of Philosophy, Linguistics and Bioethics

Associate Professor Frank Fisher, School of Geography and Environmental Science

Associate Professor Conrad Hamann, School of Literary, Visual and Performance Studies

Professor Kevin Hart, School of Literary, Visual and Performance Studies

Professor Peter Kershaw, School of Geography and Environmental Science

Dr Ian Mabbett, School of Historical Studies

Cr Claudia Prestel, School of Historical Studies

Mrs Sally Staddon, School of European Languages and Cultures

Dr Helen Thomson, School of Literary, Visual and Performance Studies

Associate Professor Walter Veit, School of European Languages and Cultures

Dr Keith Wilson, School of Humanities, Communications and Social Sciences

Professor Alan Bishop

Dr Brenton Doecke

Ms Marie-Therese Jensen

Ms Anne Kennedy

Professor Terri Seddon

Dr Rosalynd Smith

Dr Jane Southcott

Associate Professor Tony Townsend

Ms Sita Ramakrishnan, School of Computer Science and Software Engineering

Associate Professor Jim Breen, School of Computer Science and Software Engineering

Dr Hong Ren Wu, School of Computer Science and Software Engineering

Professor Andrew Flitman, School of Business Systems

Professor John Crossley, School of Computer Science and Software Engineering

Dr Andrew Paplinksi, School of Computer Science and Software Engineering

Professor Ross L Coppel, Department of Microbiology

(File RMO1999/1608)