Meeting No. 6/2000 of the Monash University Council will be held at 4.00 pm on Monday, 2 October 2000, in the Crofton Hatsell Room, Administration Building, Gippsland Campus

The Chancellor will welcome Professor Brian Mackenzie, Pro Vice-Chancellor Gippsland, and Professor Edward Lim, University Librarian to the meeting.

An apology has been received from Dr Mark Schapper.

Council is invited to note that Ms Alison Crook, Deputy Vice-Chancellor and Vice-President (Resources) will not be in attendance for this meeting.

At Council meeting 1/2000 (14 February), Council approved requests for special leave for meeting 7/2000 (13 November) for the Chancellor (Council noted the Chancellor’s advice that a Deputy Chancellor would preside at that meeting) and for meeting 6/2000 (2 October) for Ms Ann Sherry. At Council meeting 4/2000 (26 June), Council approved requests for special leave from meeting 6/2000 (2 October) for Mr Paul Ramler and Ms Dale Halstead. At Council meeting 5/2000 (14 August), Council approved a request for special leave from meeting 6/2000 (2 October) for Associate Professor Louise Adler.

The Chancellor will invite any further requests for special leave.

Items 1.1 Apologies, 1.2 Special Leave, 1.3 Starring of Items, 1.4 Approval of Non-Starred Items, 1.5.2 Vice-Chancellor’s Issues and Speculations, 2 Confirmation of Minutes of Previous Meeting, 3 Chancellor’s Business, 4 Vice-Chancellor’s Business and 5 Commercial Entities: Self-Reliance and Accountability have already been "starred" for discussion.

Members who wish a non-starred item to be discussed may request at this point.

The Chancellor will move that all items on the agenda not starred be adopted without discussion, and the action recommended be taken or the information therein noted.

1.5.1 Report of the Membership Committee of Council Item1pp1-4

RECOMMENDATION

That Council receive the report and note the proceedings of meeting 4/2000 of the Membership Committee of Council held on Monday, 25 September 2000.

RECOMMENDATION

That Membership Committee, acknowledging that Dr Geoffrey Knights was not seeking to serve another term of office on Council, recommends to Council that Council appoint the persons named in the document presented as Deputy Chancellors of Monash University for terms of three years commencing 1 January 2001 and concluding 31 December 2003.

RECOMMENDATION

That Membership Committee recommends to Council that the persons named in the document presented be recommended to the Minister for appointment to the two vacancies for Governor-in-Council members under Section 7(1)(f) of the Monash University Act 1958 for terms ending 31 December 2003.

RECOMMENDATION

That Membership Committee recommends to Council that the person named in the document presented be appointed by Council as a member under Section 7(1)(h) of the Monash University Act 1958 for a term ending 31 December 2003.

RECOMMENDATION

That Council note that Membership Committee is giving consideration to the filling of two vacancies for Council appointees under Section 7(1)(h) of the Monash University Act 1958. The Membership Committee anticipates bringing to Council recommendations for appointment to these two positions at meeting 7/2000 (13 November) of Council noting that one of the persons recommended is required, under Section 7 of the Monash University Act, to be a person with qualifications and experience in financial matters. The Membership Committee in bringing forward these recommendations would also be mindful of gender balance across Council’s overall membership.

RECOMMENDATION

That Council note that Dr Geoffrey Knights has advised the Chancellor that he would not be seeking to serve another term of office on Council and recommends that Council record its appreciation for Dr Knights’ distinguished service on Council and his contribution to the work of the University.

RECOMMENDATION

That Council note that Professor Brian Parmenter has advised the Chancellor that he would retire from Council effective as at 3 October 2000 and that Council record its appreciation for the contribution of Professor Parmenter to the work of Council and the University.

The Vice-Chancellor will speak to this item.

1.5.3 Use of the University Seal Item1pp5-6

RECOMMENDATION

That Council note the report of the Vice-Chancellor dated 20 September 2000 on the affixing of the Common Seal to documents executed under Seal pursuant to Statute 8.1, Section 2.1.5.

Authorised observers will be admitted to the meeting following confidential items.

The Minutes of meeting No 5/2000 held on 14 August 2000 have been circulated.

RECOMMENDATION

That Council confirm the Minutes of meeting No. 5/2000 held on Monday, 14 August 2000.

The Chancellor has received a letter of resignation from Professor Brian Parmenter from Council effective from 3 October 2000.

RECOMMENDATION

That Council note Professor Brian Parmenter’s resignation from Council and record its gratitude for his contribution to the work of Council and the University.

3.2 Key Performance Indicators Item3pp1-8

A paper is attached.

RECOMMENDATION

That Council note the first set of university-wide performance indicators which will be elaborated and improved in future iterations.

The Vice-Chancellor will invite Professor Brian Mackenzie, Pro Vice-Chancellor, Gippsland Campus to comment on the vision for the Gippsland Campus.

The Vice-Chancellor will invite Professor Peter Darvall, Deputy Vice-Chancellor and Vice-President (Research and Development) to report on this initiative.

4.3 Report on Future Directions – Monash University Library Item4pp1-2

Professor Edward Lim, University Librarian will present a report on future directions for the Monash University Library. A paper is attached.

RECOMMENDATION

That Council receive and note the report of Professor E Lim, University Librarian on future directions for the Monash University Library.

The Deputy Chancellor has provided a formal paper outlining a commercial structure to deliver necessary accountabilities for Monash to develop and pursue commercial activities. The Chancellor will introduce this paper. Resources and Finance Committee have endorsed the paper and Council is invited to note the advice.

(Secretarial note: item 9 Report of the Resources and Finance Committee refers)

Council noted that the Executive Committee of Council, acting under its delegation from Council, met on 5 September 2000 and approved an offer of appointment as Chair of Jewish Civilisation, Faculty of Arts be made to the person named in the document circulated to members of the Executive Committee.

Council noted that the Executive Committee of Council, acting under its delegation from Council, met on 12 September 2000 and approved an offer of appointment as a Professor of Gastroenterology, Faculty of Medicine, for a period of five years, be made to the person named in the document circulated to members of the Executive Committee.

RECOMMENDATION

That Council note the approvals granted by the Executive Committee of Council at a meeting held 5 and 12 September 2000.

8. Report of the Audit Committee Item8pp1-10

RECOMMENDATION

That Council receive and note the report of the meeting of the Audit Committee held on 17 August 2000.

8.2 Financial Delegations Item8pp3-10

RECOMMENDATION

That Council note the amendments to the University’s Financial Delegations as detailed in the document presented.

Council members are invited to note the proceedings of the Audit Committee. Items include:

RECOMMENDATION

That Council note the proceedings of the Audit Committee held on 17 August 2000.

9. Report of the Resources and Finance Committee Members Only
Item9pp1-24

RECOMMENDATION

That Council approve Resources and Finance Committee’s endorsement of the proposal to enter into a pre-develoment agreement with the developer, subject to clearance by the University Solicitor.

9.2 Monash Institutes of Health Research Incorporated Item9pp9-10

RECOMMENDATION

That Council approve Resources and Finance Committee's endorsement of the following recommendations:

1) That Monash University becomes a member of Monash Institutes of Health Research Incorporated and that this recommendation is forwarded to Council for approval.

2) That the following four Monash University staff act as members of the Committee of Management:

Council members are invited to note the proceedings of the Resources and Finance Committee. Items include:

RECOMMENDATION

That Council note the proceedings of the Resources and Finance Committee held on 30 August 2000.

10. Report of the Academic Board Item10pp1-12

RECOMMENDATION

That Council receive and note the report of meeting 5/2000 of the Academic Board held on Wednesday, 6 September 2000.

10.2 Disestablishment of the School of Public Policy and Social Work Item10pp5-8

RECOMMENDATION

That Council approve the proposal of the Board of the Faculty of Arts to disestablish the School of Public Policy and Social Work effective from 31 October 2000.

RECOMMENDATION

That Council approve the proposal of the Board of the Faculty of Engineering to appoint Professor John Sheridan as Deputy Dean for a term of twelve months – 1 January 2000 to 31 December 2000.

RECOMMENDATION

That Council approve the proposal of the Board of the Faculty of Engineering to appoint Professor John Sheridan to the Harold Armstrong Fund Committee for a period of 5 years from 1 January 2000.

RECOMMENDATION

That Council approve the proposal of the Board of the Faculty of Law to appoint the following staff to the position of Associate Dean (Research) for the term specified:

10.3.4 Proposal to establish, advertise and fill a Chair of Electrical and Computer Systems Engineering in the School of Engineering and Science, Monash University Malaysia Item10pp9-12

RECOMMENDATION

That Council approve the proposal to establish, advertise and fill a Chair of Electrical and Computer System Engineering in the School of Engineering and Science, Monash University Malaysia.

(Secretarial note: item 13.1 Senior Appointments refers)

Council members are invited to refer to part B of the Academic Board report and to note the proceedings of the Board. Items include:

• new course proposals

• major amendments to courses

• Honorary Degrees Committee amendment to terms of reference

• Future Directions Report – Monash University Library (Secretarial note: item 4 of the Vice-Chancellor’s Business refers)

RECOMMENDATION

That Council note the proceedings of meeting 5/2000 of the Academic Board held on 6 September 2000.

11. Equal Opportunity Committee Item11pp1-2

RECOMMENDATION

That Council receive the report and note the proceedings of the Equal Opportunity Committee Meeting 3/2000 held on 21 August 2000.

12. Gippsland Advisory Council Item12pp1-4

RECOMMENDATION

That Council receive the report and note the proceedings of the Gippsland Advisory Council meeting AC5/2000 held on 29 August 2000.

13.1 Senior Appointments Members Only
Item13pp1-4

A paper is attached.

RECOMMENDATION

That Council note that the following have accepted their respective offers of appointment approved by the Special Professorial Appointments Subcommittee of Council:

RECOMMENDATION

That Council approve an offer of appointment as Dean, Faculty of Pharmacy be made to the person named in the document presented.

RECOMMENDATION

That Council receive the report of the selection committee for an appointment as a Professor of Clinical Forensic Psychology, Department of Psychological Medicine, Faculty of Medicine.

RECOMMENDATION

That Council approve an offer of an appointment as a Professor of Clinical Forensic Psychology, Department of Psychological Medicine, Faculty of Medicine, as per the report of the selection committee, be made to the person named in the document presented.

RECOMMENDATION

That Council approve the establishment of the selection committee for a Professor of Electrical and Computer Systems Engineering, Monash University Malaysia, as detailed in the document presented.

RECOMMENDATION

That Council approve the nomination of the Council member named in the document presented as Council’s nominee to the selection committee as detailed in the document presented.

13.2 Monash Postgraduate Association Item13pp5-6

The Chancellor has requested Mr Darriel Jeffree to present a 5 minute presentation on the Monash Postgraduate Association. A paper titled Postgraduate Affairs at Monash University: Now and Possibly Then is attached.

RECOMMENDATION

That Council note the paper Postgraduate Affairs at Monash University: Now and Possibly Then presented by Mr Darriel Jeffree, member of Council.

13.3 Legislation Item13pp7-10

RECOMMENDATION

That Council make Faculties Regulations (Amendment No 2 2000).

13.4 Reports on Outside Studies Programs Item13pp11-20

RECOMMENDATION

That Council receive reports from the following staff:

Faculty of Arts

Associate Professor Andre de Quadros, School of Music – Conservatorium (1999)

Dr Mark Peel, School of Historical Studies (1999)

Professor Thea Brown, School of Public Policy and social Work (1999)

Faculty of Education

Ms Libby Tudball

The next meeting of Council is scheduled to be held at 5.00 pm on Monday, 13 November at the Berwick Campus.

After the meeting, drinks together with light refreshments and dinner will be served at the Private Dining Room, Gippsland Campus for those members who have notified Marijana Gec on 9905-2007 by 12 noon, on Wednesday, 27 September 2000.