Meeting No. 7/2000 of the Monash University Council will be held at 5.00 pm on Monday, 13 November 2000, in the Boardroom, room 203, second floor, Campus Administration, Berwick

The Deputy Chancellor, Dr Knights who will Chair this meeting, will welcome Professor Roy Jackson, Director, Centre for Green Chemistry, Professor Colin Raston, Department of Chemistry and Mr Bob Burnet, Campus Director, Berwick to the meeting.

Members are invited to participate in a tour of the campus which will be led by Ms Jill McLachlan, Campus Administrator. The tour will depart from Ms McLachlan’s office, room 202 second floor, Campus Administration at 4.00 pm.

No apologies have been received to date.

At Council meeting 1/2000 (14 February), Council approved a request for special leave for meeting 7/2000 (13 November) for the Chancellor. At Council meeting 6/2000 (2 October), the Chancellor invited Dr Geoffrey Knights to chair the 13 November meeting at the Berwick Campus and Dr Knights accepted the invitation.

The Deputy Chancellor will invite any further requests for special leave.

Items 1.1 Apologies, 1.2 Special Leave, 1.3 Starring of Items, 1.4 Approval of Non-Starred Items, 1.5.1 Report of the Membership Committee of Council, 1.5.2 Honorary Degrees Committee, 1.5.3 Vice-Chancellor’s Issues and Speculations, 2 Confirmation of Minutes of Previous Meeting, 3 Chancellor’s Business, 4 Vice-Chancellor’s Business, and 8.3 Report of the Resources and Finance Committee have already been "starred" for discussion.

Members who wish a non-starred item to be discussed may request at this point.

The Deputy Chancellor will move that all items on the agenda not starred be adopted without discussion, and the action recommended be taken or the information therein noted.

1.5.1 Report of the Membership Committee of Council Item1pp1-18

Dr June Hearn will speak to this item.

RECOMMENDATION

That Council receive the report and note the proceedings of meeting 5/2000 of the Membership Committee of Council held on Monday, 16 October 2000.

RECOMMENDATION

That Council endorse the recommendation of the Membership Committee that the Chancellor be invited to serve a further three year term immediately following the conclusion of his current term as Chancellor. The new term of office would commence 14 February 2002 and end 13 February 2005.

1.5.1.3 Membership of International Advisory Group Item1pp3-4

RECOMMENDATION

That Council approve the recommendation of the Membership Committee that the composition of the International Advisory Group be amended to include the Chancellor as the Chairman.

1.5.1.4 Filling of Vacancies on Council for 2001 Item1pp5-12

RECOMMENDATION

That Council appoint the person named in the document presented as member appointed under Section 7(1)(h) of the Monash University Act 1958.

1.5.1.5 Filling of vacancies on Council Committees and Subcommittees for 2001 Item1pp13-18

RECOMMENDATION

That Council approve the proposed membership of the Committees and Subcommittees of Council for 2001 as detailed in the document presented subject to acceptance by the proposed members of their appointments to Committees.

RECOMMENDATION

That Council note the proceedings of meeting 5/2000 of the Membership Committee held on Monday, 16 October 2000.

1.5.2 Report of the Honorary Degrees Committee Item1pp19-20

The Vice-Chancellor will speak to this item.

RECOMMENDATION

That Council receive and note the report of the Honorary Degrees Committee Meeting No. 1/2000 held on 10 October 2000.

RECOMMENDATION

That Council approve the recommendation of the Honorary Degrees Committee for the award of honorary degrees as presented orally by the Vice-Chancellor.

The Vice-Chancellor will speak to this item.

1.5.4 Use of the University Seal Item1pp21-22

RECOMMENDATION

That Council note the report of the Vice-Chancellor dated 1 November 2000 on the affixing of the Common Seal to documents executed under Seal pursuant to Statute 8.1, Section 2.1.5.

Authorised observers will be admitted to the meeting following confidential items.

The Minutes of meeting No 6/2000 held on 2 October 2000 have been circulated.

RECOMMENDATION

That Council confirm the Minutes of meeting No. 6/2000 held on Monday, 2 October 2000.

Mr John Levine, Director, Financial Resources Management Division, will be present for item 4.1 Budget 2001.

Members are requested to refer to the memorandum from the Vice-Chancellor to Members of Council titled 2001 Budget and the separately bound document Budget 2001 which are enclosed.

Item 8.1 2001 Budget of the Report of the Resources and Finance Committee refers.

Item 9.4 Receipt of Proceedings of the Report of the Academic Board refers.

(Secretarial Note: Academic Board noted the draft University Budget 2001 and the advice of the Vice-Chancellor and the Director, Financial Resources Management Division about the document).

RECOMMENDATION

That Council adopt the Monash University Budget 2001.

Mr Paul Ramler AM, Deputy Chancellor, will speak to this item.

4.3 Research and Research Training Management Plan Item4pp1-50

Professor Peter Darvall, Deputy Vice-Chancellor and Vice-President (Research and Development) will speak to this item. A memorandum from Professor Darvall titled Research and Research Training Management Plan together with the paper Research and Research Training Management Plan are attached.

4.4 Report on Future Directions – Green Chemistry Item4pp51-52

Professor Roy Jackson, Director, Centre for Green Chemistry, will present a report on future directions for Green Chemistry. Professor Colin Raston will also be in attendance. A paper is attached.

RECOMMENDATION

That Council receive and note the report of Professor Roy Jackson, Director, Centre for Green Chemistry on future directions for Green Chemistry.

Council noted that the Executive Committee of Council, acting under its delegation from Council, met on 11 October 2000 and approved an offer of appointment as a Professor of Law and Director, Project on Privatisation and Public Accountability, Faculty of Law, for a period of five years, as per the report of the selection committee, be made to the person named in the document circulated to members of the Executive Committee.

Council noted that the Executive Committee of Council, acting under its delegation from Council, met on 23 October 2000 and approved an alteration to the Constitution of AARNet Pty Ltd as detailed in the document circulated to members of the Executive Committee.

Council noted that the Executive Committee of Council, acting under its delegation from Council, met on 31 October 2000 and approved alterations to the Constitution of EMERGE CMC Limited as detailed in the document circulated to members of the Executive Committee.

RECOMMENDATION

That Council note the approvals granted by the Executive Committee of Council at meetings held 11, 23 and 31 October 2000.

7. Report of the Audit Committee Item7pp1-2

RECOMMENDATION

That Council receive and note the report of the meeting of the Audit Committee held on 9 October 2000.

Council members are invited to note the proceedings of the Audit Committee. Items include:

RECOMMENDATION

That Council note the proceedings of the Audit Committee held on 9 October 2000.

8. Report of the Resources and Finance Committee Members Only
Item8pp1-58

RECOMMENDATION

That Council adopt the Budget for 2001.

(Secretarial note: item 4.1 Budget 2001 of the Vice-Chancellor’s Business and item 9.4 Receipt of Proceedings of the Report of Academic Board refers)

8.2 Monash Commercial Item8pp9-16

RECOMMENDATION

That Council approve the establishment of Monash Commercial, and

(Secretarial note: item 4.2 Monash Commercial of the Vice-Chancellor’s Business refers)

8.3 Insider Trading Policy Item8pp17-30

RECOMMENDATION

That Council adopt the Confidentiality/Insider Trading/Share Transactions Policy.

(Secretarial note: item 7.2 Receipt of Proceedings of the Report of the Audit Committee refers)

8.4 Equity Participation in Monash Commercial Entities Item8pp31-36

RECOMMENDATION

That Council adopt the Equity Participation in Monash Commercial Entities Policy.

8.5 Monash International Centre Item8pp37-42

RECOMMENDATION

That Council endorse Resource and Finance Committee's conditional approval of the tender as set out in Appendix D to the Resources and Finance Committee Report subject to the following:

Council members are invited to note the proceedings of the Resources and Finance Committee. Items include:

RECOMMENDATION

That Council note the proceedings of the Resources and Finance Committee held on 30 October 2000.

9. Report of the Academic Board Item9pp1-48

RECOMMENDATION

That Council receive and note the report of meeting 6/2000 of the Academic Board held on Wednesday, 18 October 2000.

RECOMMENDATION

That Council make the legislation titled:

(i) Faculty of Law Regulations (Amendment No 1 2000) Item9pp5-10

(ii) Statute 6.1.2 – Courses and Degrees (Amendment No 5 2000) Item9pp11-22

(iii) Statute 6.1.2 – Courses and Degrees (Amendment No 3 2000) Item9pp23-28

(iv) Statute 3.3 – Deans, Associate Deans and Subdeans of Faculties (Amendment No 1 2000) Item9pp29-36

RECOMMENDATION

That Council approve the proposal of the Board of the Faculty of Business and Economics to appoint Professor Allen Russell as Deputy Dean from 1 July to 31 December 2000.

RECOMMENDATION

That Council approve the proposal of the Board of the Faculty of Information Technology to establish the position of Associate Dean (Business Development) to replace that of Associate Dean (Industry Liaison).

RECOMMENDATION

That Council approve the proposal of the Board of the Faculty of Science to establish a new position of Associate Dean (Graduate Studies) and the renaming of the position of Associate Dean (International) to the broader Associate Dean (External Affairs).

RECOMMENDATION

That Council approve the proposals of the Boards of the Faculties of Education and Information Technology to appoint the following staff members to the positions and for the terms specified:

9.3.5 Proposal to establish, advertise and fill a Chair of Accounting and Finance and a Chair of Malaysian Business in the School of Business and Information Technology, Monash University Malaysia Item9pp37-40

RECOMMENDATION

That Council approve the proposal of the Board of the Faculty of Business and Economics to establish, advertise and fill a Chair of Accounting and Finance and a Chair of Malaysian Business in the School of Business and Information Technology, Monash University Malaysia.

(Secretarial note: items 10.1.3.2 and 10.1.3.3 Senior Appointments refers)

9.3.6 Proposal to establish, advertise and fill a Chair of Information Technology in the School of Business and Information Technology, Monash University Malaysia Item9pp41-44

RECOMMENDATION

That Council approve the proposal of the Board of the Faculty of Information Technology to establish, advertise and fill a Chair of Information Technology in the School of Business and Information Technology, Monash University Malaysia.

(Secretarial note: item 10.1.3.1 Senior Appointments refers)

9.3.7 Proposal to establish, advertise and fill a Chair of X-Ray and Synchrotron Physics Item9pp45-48

RECOMMENDATION

That Council approve the proposal of the Board of the Faculty of Science to establish, advertise and fill a Chair of X-Ray and Synchrotron Physics.

(Secretarial note: item 10.1.3.4 Senior Appointments refers)

Council members are invited to refer to part B of the Academic Board report and to note the proceedings of the Board. Items include:

new course proposals

major amendments to courses

Budget 2001 (Secretarial note: item 4.1 Budget 2001 of the Vice-Chancellor’s Business refers)

Research and Research Training Management Plan (Secretarial note: item 4.3 Research and Research Training Management Plan of the Vice-Chancellor’s Business refers)

Future Directions Report – Green Chemistry (Secretarial note: item 4.4 Future Directions Report of the Vice-Chancellor’s Business refers)

RECOMMENDATION

That Council note the proceedings of meeting 6/2000 of the Academic Board held on 18 October 2000.

10.1 Senior Appointments Members Only
Item10pp1-6

A paper is attached.

RECOMMENDATION

That Council note that the following has accepted his offer of appointment and wishes to pass on his thanks to Council:

That Council note that the following have accepted their respective offers of appointment approved by the Special Professorial Appointments Subcommittee of Council:

RECOMMENDATION

That Council receive the report of the selection committee for an appointment as a Professor of Neurosurgery, Department of Surgery, Central and Eastern Clinical School, Faculty of Medicine.

RECOMMENDATION

That Council approve an offer of an appointment as a Professor of Neurosurgery, Department of Surgery, Central and Eastern Clinical School, Faculty of Medicine, as per the report of the selection committee, be made to the person named in the document presented.

RECOMMENDATION

That Council approve the establishment of the selection committees for a Chair of Information Technology, a Chair of Accounting and Finance, a Chair of Malaysian Business and a Chair of X-Ray and Synchrotron Physics as detailed in the document presented.

10.2 Legislation Item10pp7-30

10.2.1 Statute 11.2 – Intellectual Property (Amendment No. 1 2000) Item10pp7-16

Draft Statute, Explanatory Memorandum and Strike-out version of the Statute are attached.

RECOMMENDATION

That Council make Statute 11.2 – Intellectual Property (Amendment No 1 2000).

10.2.2 Intellectual Property Regulations (Amendment No 1 2000) Item10pp17-24

Draft Regulations, Explanatory Memorandum and Strike-out version of the Regulations are attached.

RECOMMENDATION

That Council make Intellectual Property Regulations (Amendment No 1 2000).

10.2.3 Appointments of Proxies Item10pp25-30

A memorandum from the University Solicitor’s office is attached together with copies of resolutions of Council dated 20 February 1995 and 17 June 1997. It is proposed that these resolutions be replaced by a single resolution which widens the categories of persons eligible for appointment as University proxies and eliminates the necessity for the Vice-Chancellor and President to specially nominate a person to be appointed as proxy where the University is a member of a company limited by guarantee.

RECOMMENDATION

That Council -

(a) appoints as the University proxy to vote for it at any general meeting of a company of which the University is a Registered Shareholder or a Member -

(i) the person occupying or acting in any of the following positions at the relevant time -

• Vice-Chancellor and President,

• Deputy Vice-Chancellor and Vice-President,

• Divisional Director (Finance),

• Divisional Director (Student and Staff Services), or

(ii) an officer of the University who is a Director of the company;

(b) authorises the person occupying or acting in the position of University Solicitor to sign a form of proxy on behalf of the University in accordance with this resolution; and

(c) declares that this resolution revokes Council Resolution CL1/95/5 and Council Resolution CL4/97/184 relating to the appointment of a University proxy.

10.3 Amendment to Constitution of CRC for Asthma Ltd Item10pp31-34

A memorandum from the Administrative Manager, University Solicitor’s Office is attached together with a "strike-out" version of clause 1.1 of the Company’s Constitution which is proposed for amendment as detailed in the memorandum.

RECOMMENDATION

That Council, in accordance with the provisions of clause 25.1 of the Constitution of CRC for Asthma Ltd (ACN 089 141 480), authorises the following resolution to amend the company’s Constitution –

"In clause 1.1 in the definition of "Joint Venture Agreement", delete the words "the Company and "".

10.4 Appointment of Superannuation M Scheme Trustee Members Only
Item10pp35-36

A paper is attached.

RECOMMENDATION

That Council appoint the person named in the document presented as an Employer Trustee for the Superannuation M Scheme.

Council is invited to note that Council elections have taken place with the following results:

To be advised. Result will be declared 10 November 2000.

Associate Professor Andrew Markus was elected for a term commencing 1 January 2001 and ending 31 December 2002.

Ms Eleina Tava was elected for a term commencing 1 January 2001 and ending 31 December 2001.

Ms Manisha Blencowe was elected for a term commencing 1 January 2001 and ending 31 December 2001.

RECOMMENDATION

That Council note the information concerning Council elections.

10.6 Reports on Outside Studies Programs Item10pp37-54

RECOMMENDATION

That Council receive reports from the following staff:

Faculty of Information Technology

Associate Professor Chung-Hsing Yeh, School of Business Systems

Faculty of Law

Dr Bronwyn Naylor

Mr Jonathan Clough

Associate Professor John Glover

Mr Ross Hyams

Dr Susan Kneebone

Associate Professor Dorothy Kovacs

The next meeting of Council is scheduled to be held at 4.30 pm on Monday, 18 December at the Clayton Campus.

After the meeting, drinks together with light refreshments and dinner will be served at the Berwick Campus for those members who have notified Marijana Gec on 9905-2007 by 12 noon, on Wednesday, 8 November 2000.