Council Meeting 4-2002

Meeting No. 4/2002 of the Monash University Council will be held at 5.00 pm on Monday, 24 June in the Clayfield Room, Building A Library and Administration, Caulfield Campus

Tony Calder
Secretary

TC:mg
12/06/02

AGENDA

No apologies have been received to date.

At Council meeting 2/2002 (18 March), Council approved a request for special leave for meeting 4/2002 (24 June) from Mr Paul Ramler AM. At Council meeting 3/2002 (6 May), Council approved requests for special leave for meeting 4/2002 (24 June) from Ms Penelope Hutchinson and Professor Colin Bourke MBE.

Items 1.1 Apologies, 1.2 Special Leave, 1.3 Starring of Items, 1.4 Approval of Non-Starred Items, 1.5.1 Vice-Chancellor’s Issues and Speculation, 2 Confirmation of Minutes of Previous Meeting, 3 Chancellor’s Business and 4 Vice-Chancellor’s Business have already been "starred" for discussion.

Members who wish a non-starred item to be discussed may request at this point.

The Chancellor will move that all items on the agenda not starred be adopted without discussion, and the action recommended be taken or the information therein noted.

1.5.2 Use of the University Seal Item1pp1-4

RECOMMENDATION

That Council note the report of the Vice-Chancellor dated 12 June 2002 on the affixing of the Common Seal to documents executed under Seal pursuant to Statute 8.1, Section 2.1.5.

Authorised observers will be admitted to the meeting following confidential items.

The Minutes of meeting No 3/2002 held on 6 May have been circulated.

RECOMMENDATION

That Council confirm the Minutes of meeting No. 3/2002 held on Monday, 6 May 2002.

3.1 Queen’s Birthday Honours Item3pp1-4

The Chancellor will speak to the item. A paper is attached.

RECOMMENDATION

That Council note with acclamation Queen’s Birthday Honours awarded to people associated with Monash University as detailed in the paper provided.

Item3pp5-8

The Chancellor will speak to the item. A paper is attached.

RECOMMENDATION

That Council approve:

1. the proposed membership of Resources and Finance Committee as detailed in the document presented; and

2. the Chairperson to be appointed from amongst the membership of Resources and Finance Committee by Council.

4.1 Sport at Monash Item4pp1-6

The Vice-Chancellor will introduce the item and invite Mr Martin Doulton, General Manager, Sport to speak. A paper is attached.

RECOMMENDATION

That Council note the report on Sport at Monash.

4.2 Strategic Cost Management Item4pp7-16

The Vice-Chancellor will introduce the item and invite Ms Alison Crook, Deputy Vice-Chancellor and Vice-President (Resources) and Mr John Levine, Divisional Director, Financial Resources Management to speak. A paper is attached.

RECOMMENDATION

That Council note progress toward the implementation of Strategic Cost Management.

4.3 Financial Management Policy relating to International Entities Item4pp17-20

The Vice-Chancellor will introduce the item and invite Ms Alison Crook, Deputy Vice-Chancellor and Vice-President (Resources) to speak. A paper is attached.

RECOMMENDATION

That Council note the Financial Management Policy relating to International Entities.

4.4 Monash, South Africa Item4pp21-46

The Vice-Chancellor will introduce the item and invite Professor John Anderson, Pro Vice-Chancellor, Monash University South Africa, to speak. A paper is attached.

RECOMMENDATION

That Council receive the report on Monash South Africa: operations, financial status and campus development.

4.5 Heads of Agreement, the Australian School of Government Item4pp47-68

The Vice-Chancellor will introduce the item and invite Professor Gill Palmer, Dean, Faculty of Business and Economics, to speak. A paper is attached.

RECOMMENDATION

Subject to satisfactory resolution of the issues 1 and 2, relating to costs and liabilities, that Council give approval for Monash to participate in the Australian School of Government, a limited company.

4.6 Higher Education and Regional Australia Item4pp69-74

The Vice-Chancellor will introduce the item and invite Professor Brian Mackenzie, Pro Vice-Chancellor, Gippsland Campus, to speak. A paper is attached.

RECOMMENDATION

That Council adopt the document Higher Education and Regional Australia as an initial response to the issue of higher education and regional Australia as canvassed in the Ministerial discussion paper Higher Education at the Crossroads.

6. Report of the Resources and Finance Committee Members Only
Item6pp1-56

6.1 Monash South Africa – Student Accommodation and Offices Item6pp11-22

RECOMMENDATION

That Council endorse Resources and Finance Committee’s decision to give approval for Monash Southern Africa Pty Ltd to:

• negotiate a fixed price contract with TC architects and Gothic Pty Ltd for design and construction of Stage 2, based on the Bill of Quantities tendered in the third quarter of 2001;

• proceed with construction of Building 1 of Stage 2; and

• continue discussions concerning the optimal method of financing, with a recommendation to be brought to the Board of Monash Southern Africa Pty Ltd, and subsequently to Resources and Finance Committee.

6.2 Monash University Malaysia – New Campus Proposal Item6pp23-34

RECOMMENDATION

That Council approve, as detailed in the document presented:

1. the development of a new campus at Monash University Malaysia subject to:

• confirmation of the size and value of the land on which the campus is to be built;

• confirmation of the construction costs;

• the rental based on the land value and construction costs being within 10% of the rent allowed for in the financial model (RM 30 per square foot per annum); and

• the University Solicitor’s office approving all legal agreements.

2. Option 4, Third Party Funding, to be pursued as the preferred option, with a final decision to be made by Resources and Finance Committee between options 3 and 4 following a decision on the proposed medical school and confirmation of the information outlined above.

6.3 Process for Setting Amenities Fees Item6pp35-40

RECOMMENDATION

That Council:

• approve, as detailed in the document presented, the proposed process for setting Monash University Amenities Fees, for use in the budget year 2003 and beyond;

• authorise the University Solicitor’s Office to revise existing statutes and regulations relating to amenities fees to reflect the arrangements; and

• endorse Resources and Finance Committee’s recommendation to authorise the Deputy Vice-Chancellor (Resources) and Chief Executive Officer designate of MONYX to operate in the interim, and within the parameters of existing statutes as far as possible, in accordance with the process.

Council members are invited to refer to the proceedings of the report of Resources and Finance Committee.

RECOMMENDATION

That Council note the proceedings of the Resources and Finance Committee meeting held on 3 June 2002.

7. Statement of Financial Performance – 4 months ended 30 April 2002 Members Only
Item7pp1-4

RECOMMENDATION

That Council receive and note the Statement of Financial Performance (for 4 months ended 30 April 2002).

8. Report of the Academic Board Item8pp1-50

RECOMMENDATION

That Council receive and note the report of meeting 3/2002 of the Academic Board held on Wednesday, 12 June 2002.

8.2 Legislation Item8pp7-26

RECOMMENDATION

That Council make the legislation titled Faculties Regulations (Amendment No 1 2002).

8.3.1 Proposal to fill the position of Professor and Director of Respiratory Medicine Item8pp27-34

RECOMMENDATION

That Council approve the proposal of the Board of the Faculty of Medicine, Nursing and Health Sciences to fill the position of Professor and Director of Respiratory Medicine.

8.3.2 Proposal to fill the position of Professor (or Associate Professor) and Director, Adult Psychiatry Item8pp35-38

RECOMMENDATION

That Council approve the proposal of the Board of the Faculty of Medicine, Nursing and Health Sciences to fill the position of Professor (or Associate Professor) and Director, Adult Psychiatry.

8.3.3 Proposal to fill the position of Professor of Health Services Research and Director, Monash Institute of Health Services Research Item8pp39-42

RECOMMENDATION

That Council approve the proposal of the Board of the Faculty of Medicine, Nursing and Health Sciences to fill the position of Professor of Health Services Research and Director, Monash Institute Of Health Services Research.

8.3.4 Proposal to fill the position of Professor of Rural Health and Head, School of Rural Health Item8pp43-46

RECOMMENDATION

That Council approve the proposal of the Board of the Faculty of Medicine, Nursing and Health Sciences to fill the position of Professor of Rural Health and Head of School of Rural Health.

8.3.5 Proposal to fill the position of Professor and Director of Infectious Diseases Item8pp47-50

RECOMMENDATION

That Council approve the proposal of the Board of the Faculty of Medicine, Nursing and Health Sciences to fill the position of Professor and Director of Infectious Diseases.

8.4 Proposal of the Board of the Faculty of Law to renew the membership of external members

RECOMMENDATION

That pursuant to University Regulations Part III – Faculty Boards, Schedule 7, subsection 7.6, Council approve the proposal of the Board of the Faculty of Law to renew the membership till April 2005 for each of the following external members of the Board:

• Mr J Fajgenbaum QC

• Ms Kate Hamond

• Judge Anthony Smith.

Council members are invited to refer to the proceedings of the report of the Academic Board.

RECOMMENDATION

That Council note the proceedings of the Academic Board meeting held on 12 June 2002.

9. Report of Equal Opportunity Committee Item9pp1-6

RECOMMENDATION

That Council receive and note the report of the Equal Opportunity Committee meeting 2/2002 held on 27 May 2002.

Council members are invited to refer to the proceedings of the report of Equal Opportunity Committee.

RECOMMENDATION

That Council note the proceedings of the Equal Opportunity Committee meeting 2/2002 held on 27 May 2002.

10. Reports of Gippsland Advisory Council Item10pp1-6

RECOMMENDATION

That Council receive and note the reports of the Gippsland Advisory Council meetings 2/2002 held on 9 April 2002 and 3/2002 held on 21 May 2002.

RECOMMENDATION

That Council note the proceedings of the Gippsland Advisory Council meetings held on 9 April 2002 and 21 May 2002.

11.1 Senior Appointments Members Only
Item11pp1-6

A paper is attached.

RECOMMENDATION

That Council note that the following have accepted the offers of appointment indicated below and wish to pass on their thanks to Council:

• Dr Bala Shanmugam – Chair of Accounting and Finance, Monash University Malaysia.

• Professor Geoff Webb – Professor of Information Technology Research, Faculty of Information Technology.

RECOMMENDATION

That Council approve an offer of appointment as Dean, Faculty of Medicine, Nursing and Health Sciences, for the period commencing on 1 June 2003 and expiring on 31 December 2008, be made to the person named in the document presented.

RECOMMENDATION

That Council approve the establishment of the selection committees for a Professor of Respiratory Medicine and Director, Respiratory Medicine Service, The Alfred Hospital, Professor (or Associate Professor) of Adult Psychiatry and Director, Adult Psychiatry – Training, Research and Evaluation Centre, Southern Health, Professor of Health Services Research and Director, Monash Institute of Health Services Research, Professor of Rural Health and Head, School of Rural Health, Professor of Infectious Diseases and Director, Infectious Diseases Unit, The Alfred Hospital, and a Chair of Biotechnology as detailed in the document presented.

RECOMMENDATION

That Council approve the nomination of Council members as Council’s nominees to the selection committees as detailed in the document presented.

11.2 Proposal to establish and fill a Chair of Biotechnology in the Department of Chemical Engineering Item11pp7-12

RECOMMENDATION

That Council approve the proposal to establish and fill a Chair of Biotechnology in the Department of Chemical Engineering.

11.3 Legislation Item11pp13-50

11.3.1 Statute 4.1 – Discipline (Amendment No 1 2002) Item11pp13-32

RECOMMENDATION

That Council make the legislation entitled Statute 4.1 – Discipline (Amendment No 1 2002).

11.3.2 Statute 7.1 – Academic Dress (Amendment No 1 2002) and Academic Dress Regulations (Amendment No 1 2002) Item11pp33-50

RECOMMENDATION

That Council make the legislation entitled:

• Statute 7.1 – Academic Dress (Amendment No 1 2002); and

• Academic Dress Regulations (Amendment No 1 2002)

11.4. Reports on Outside Studies Programs Item11pp51-88

RECOMMENDATION

That Council receive and note OSP reports from the following staff:

• Dr Robyn Eckersley, School of Political and Social Inquiry

• Dr Rachel Fensham, School of Literary Visual and Performance Studies

• Professor Barbara Caine, School of Historical Studies

• Dr Liz Reed, Centre for Australian Indigenous Studies

• Ms Isabel Ellender, Centre for Australian Indigenous Studies, Gippsland

• Mr Raffaele Lampugnani, School of Languages, Cultures and Linguistics

• Professor Brian Nelson, School of Languages, Cultures and Linguistics

• Dr Young-A Cho, School of Languages, Cultures and Linguistics

• Associate Professor D L Dunkerley, School of Geography and Environmental Science

• Dr M Davison

• Professor R Fox

• Associate Professor S McNicol

• Professor Margaret Clayton, Biological Sciences

• DC McPhail, School of Geosciences

• Profesor J J Monaghan, Mathematical Sciences

• Dr Aidan Sudbury, Mathematics

The next meeting of Council is a special meeting scheduled to be held at 5.00 pm on Monday, 2 September June 2002 at the Clayton Campus.