Council Meeting 5-2002

Meeting 5/2002 of the Monash University Council will be held at 5.00 pm on Monday, 2 September 2002, in the Sir George Lush Room, Administration Building 3a, Clayton Campus

Tony Calder, Secretary

13/08/02

AGENDA

Members having a direct commercial or financial interest in any item before this meeting must declare that interest to the Chancellor via the Council Secretary prior to consideration of the item, and must not take part in a vote on any matter concerning it.

No apologies have been received to date.

No requests for special leave have been received to date.

Items 1.1 Apologies, 1.2 Special Leave, 1.3 Starring of Items, 1.4 Approval of Non-Starred Items, 2 Confirmation of Minutes of Previous Meetings, 3 Vice-Chancellor’s Business, 4 Reflection on Governance, 5 University Self-Review: Progress Report, 6 Monash submission to the Higher Education Review, 7.1 Process for the Selection of a Vice-Chancellor and 7.2 Report of the Committee established to review selection procedures for senior academic positions have already been "starred" for discussion.

Members who wish a non-starred item to be discussed may request at this point.

The Chancellor will move that all items on the agenda not starred be adopted without discussion, and the action recommended be taken or the information therein noted.

Authorised observers will be admitted to the meeting following confidential items.

The Minutes of meeting 4/2002 held on 24 June 2002 and the Minutes of special meeting held on 18 July 2002 have been circulated.

RECOMMENDATION

That Council confirm the Minutes of meeting 4/2002 held on 24 June 2002.

2.2 Proposal to revise Minute 2 Report to Council – Vice-Chancellor position and confirm the Minutes of special meeting held on 18 July 2002 Item2pp1-4

A document proposing amendments to the Minutes is attached.

RECOMMENDATION

That Council confirm the Minutes of special meeting held on 18 July 2002 subject to consideration of the proposed amendments as detailed in the document presented.

3. Vice-Chancellor’s Business: Report on Directions and Initiatives: Major Works in Progress by Vice-Chancellor’s Group Item3pp1-6

At the Special Meeting of Council held on 18 July, Council requested that the Vice-Chancellor report to Council on directions and initiatives. The Vice-Chancellor will speak to the item.

RECOMMENDATION

That Council receive and note the document Report on Directions and Initiatives: Major Works in Progress by Vice-Chancellor’s Group and note the advice of the Vice-Chancellor.

4. Reflection on Governance Item4pp1-2

The Chancellor will introduce the item. The following papers have been distributed:

Review of University Governance, May 2002

Government Response to the Review of University Governance, August 2002

Meeting the Challenges: The Governance and Management of Universities

RECOMMENDATION

That Council receive the documents titled Review of University Governance, May 2002,

Government Response to the Review of University Governance, August 2002 and

Meeting the Challenges: The Governance and Management of Universities and discuss the key themes emerging from the documents.

5. University Self-Review: Progress Report Item5pp1-35

The Vice-Chancellor will introduce the item. Professor Stephen Parker, Dean, Faculty of Law and Professor Graham Webb, Director, Centre for Higher Education Quality will be in attendance. The following papers are attached:

Still Learning: The Report of our Self-Review; and Item5pp3-30

Toward Monash 2020: a response to Still Learning, our institutional self-review Item 5pp31-35

RECOMMENDATION

That Council note the distillation of information gathered from the self-review into ongoing tasks for University management.

6. Monash submission to the Higher Education Review Item6pp1-4

The Vice-Chancellor and Professor Alan Lindsay, Deputy Vice-Chancellor (Academic and Planning), will introduce the item. A paper is attached.

RECOMMENDATION

That Council endorse the themes covered in the draft submission and authorise Professor Lindsay to finalise the submission in consultation with university stakeholder groups for lodgement by 13 September.

7.1 Process for the Selection of a Vice-Chancellor Item7pp1-18

The Chancellor will introduce the item. The following papers are attached:

Draft Guidelines for the Selection of a Vice-Chancellor Item 7pp3-6

Draft Declaration for Candidates Item 7pp7-8

Draft Role Description – Vice-Chancellor and President Item 7pp9-18

RECOMMENDATION

That Council approve:

draft Guidelines for the Selection of a Vice-Chancellor and President;

draft Declaration for Candidates subject to receipt of further legal opinion; and

draft Role Description – Vice-Chancellor and President

7.2 Review of Selection Procedures for Senior Academic Staff Item7pp19-22

The Vice-Chancellor will introduce the item. A paper is attached.

RECOMMENDATION

That Council endorse the principles detailed in the document presented, and request the Chancellor/Vice-Chancellor (as appropriate) to integrate them in University appointment procedures and processes.

8. Letter to Council from Ms Dale Halstead Item8pp1-6

The attached correspondence to Council was included on the agenda at the request of Ms Dale Halstead and in accordance with Statute 2.1 The Council which states that "no member shall make any motion initiating a subject for discussion at any meeting of the Council except in pursuance of notice given to the registrar at least ten days previously; except that at any meeting Council may by vote of the majority of members present permit the introduction of any subject for discussion."

RECOMMENDATION

That Council receive and note the content of the attached letter.

The Executive Committee of Council, acting under its delegation from Council, met on 7 May 2002 and approved an offer of appointment as a Director in Accounting, Monash South Africa, and an associated appointment as a Professor, in the Department of Accounting and Finance, Faculty of Business and Economics and approved an offer of appointment to a Chair of Applied Sciences, Monash Gippsland as detailed in the document circulated to members of the Executive Committee.

The Executive Committee of Council, acting under its delegation from Council, met on 8 July 2002 and approved an offer of appointment to a Chair of Linguistics, School of Languages, Cultures and Linguistics, Faculty of Arts as detailed in the document circulated to members of the Executive Committee.

The Executive Committee of Council, acting under its delegation from Council, met on 15 July 2002 and authorised the Chancellor to:

• negotiate and accept, in accordance with both his current contract of employment and with senior counsel’s legal advice, the terms and conditions on which Professor David Robinson, Vice-Chancellor and President, will leave from Monash University; OR failing such agreement

• take all necessary action to terminate the appointment of Professor David Robinson, Vice-Chancellor and President, in accordance with both his contract of employment and with senior counsel’s legal advice.

The Executive Committee of Council, acting under its delegation from Council, met on 23 July 2002 and approved an offer of appointment to a Chair of Electrical and Computer Systems Engineering, School of Engineering and Science, Monash University Malaysia and the nomination of a Council member as Council’s nominee to the selection committee for appointment of the Dean, Faculty of Engineering as detailed in the document circulated to members of the Executive Committee.

The Executive Committee of Council, acting under its delegation from Council, met on 26 July 2002 and approved an offer of appointment to a Chair of Linguistics, School of Languages, Cultures and Linguistics, Faculty of Arts as detailed in the document circulated to members of the Executive Committee.

The Executive Committee of Council, acting under its delegation from Council, met on 30 July 2002 and approved the advertising and filling of the position of Deputy Vice-Chancellor and Vice-President (Research and Development) and an offer of appointment as Acting Deputy Vice-Chancellor and Vice-President (Research and Development), from a date as soon as possible and until the commencement of a longer-term appointment to the position as detailed in the document circulated to members of the Executive Committee.

The Executive Committee of Council, acting under its delegation from Council, met on 13 August 2002 and approved the following recommendation:

• That Executive Committee of Council authorise the Chancellor to approve the terms of the appointment of Professor Peter LePoer Darvall to the position of Vice-Chancellor and President in consultation with Professor Peter LePoer Darvall.

• The Executive Committee of Council, acting under its delegation from Council, met on 13 August 2002 and disapproved the following recommendation:

• That Executive Committee of Council approve the rescinding of its decision of 30 July 2002 approving the advertising and filling of the position of Deputy Vice-Chancellor and Vice-President (Research and Development).

RECOMMENDATION

That Council note the approvals and disapproval granted by the Executive Committee of Council at its meetings held 7 May, 8, 15, 23, 26, and 30 July and 13 August 2002.

On 30 July 2002, the Executive Committee of Council approved the proposal that the position of Deputy Vice-Chancellor and Vice-President (Research and Development) be advertised and filled.

Following further consultation, the Vice-Chancellor resolved that this proposal not proceed.

On 8 August 2002, a recommendation was circulated to the Executive Committee of Council that the approval of 30 July 2002 to advertise and fill the position be rescinded.

This recommendation was disapproved by a member of the Committee and in accordance with the Constitution of the Executive Committee, the matter is now referred to Council for consideration.

RECOMMENDATION

That Council approve the rescinding of the decision of the Executive Committee of Council of 30 July 2002 to advertise and fill the position of Deputy Vice-Chancellor and Vice-President (Research and Development).

11. Report of the Resources and Finance Committee Members Only
Item11pp1-34

11.1 National Centre for Advanced Cell Engineering Item11pp9-14

RECOMMENDATION

That Council:

• endorse Resources and Finance Committee’s decision to allow the University to participate in and contribute to the National Centre for Advanced Cell Engineering Ltd; and

• note Resources and Finance Committee’s recommendation to engage external legal assistance to review the agreement for IP and related issues.

11.2 Caulfield Campus Development Stage 1 Item 11pp15-20

RECOMMENDATION

That Council endorse Resources and Finance Committee’s recommendation to allow the following work to commence pending the financial evaluation:

request the Minister for Education and Training to proceed with the compulsory acquisition process for 884 Dandenong Road, as previously agreed at, Resources and Finance Committee 2/2001, 23 April 2001, and Council meeting 3/2001, 7 May 2001; and

commence negotiations of a Guaranteed Maximum Price contract between the University and Equiset, with conditions requiring the tendering of all trade packages, an open book tender process, exclusion of the Grollo Group from all trade package tenders, and sharing of savings with Monash University.

11.3 Berwick Building Project Item11pp21-28

RECOMMENDATION

That Council endorse Resources and Finance Committee’s approval of:

the development of the new building at Berwick of 3,000 square metres at a maximum cost of $10 million; and

the commissioning of schematic designs, and calling of expressions of interest to either build the specified facility, or to build, own, lease back and transfer the specified facility.

11.4 Monash Health Research Precinct Item11pp29-34

RECOMMENDATION

That Council endorse Resources and Finance Committee’s recommendation that:

the proposed new building be developed;

the Precinct Committee’s approach to plan and build four levels of a new building including a connection to the IRD building at Level 3 – 5,300 square metres gross fitted out 3,600 square metres with approximately 1,700 square metres in shell at a cost of $14.66 million be supported, subject to the additional funds of $2.66 million being secured by February 2003; and

relevant legal agreements will be subject to clearance by the University Solicitor’s Office.

RECOMMENDATION

That Council endorse Resources and Finance Committee's co-option of Dr Brian Robinson to Resources and Finance Committee.

Item12pp1-24

Council will recall that at meeting 8/2001 (Resolution CL8/2001/232 refers), Council noted that in 2002 it would receive a report following each of the three scheduled Monash Commercial Pty Ltd Board meetings. The second meeting of Monash Commercial for 2002 was held on Monday, 19 August 2002. (As this is a special meeting of Council, a full report of the meeting of Monash Commercial Pty Ltd will be submitted to Council meeting 6/2002 (15 October).

RECOMMENDATION

That Council:

• approve the establishment of an Investment Trust to be named The Monash Investment Trust and authorise the affixing of the seal of the University to the Trust Deed;

• reaffirm its decision at meeting 8/2001 that Monash Commercial Pty Ltd manage the business of the Trust, and that the investment will be held by a single purpose corporate trustee, Monash Investment Holdings Pty Ltd (ACN 099 844 818); and

• approve the transfer of $10,000.00 to the Corporate Trustee as initial capital and over time those passive investment holdings of the University or its controlled entities that are deemed appropriate by the trustee.

13. Proposal to establish and fill a Chair of Public Transport in the Faculty of Engineering Item13pp1-6

The attached proposal was considered and approved at Committee of Deans meeting 5/2002 (2 July) and Academic Board meeting 4/2002 (14August).

RECOMMENDATION

That Council approve the proposal to establish and fill a Chair of Public Transport in the Faculty of Engineering.

14. Senior Appointments Members Only
Item14pp1-6

RECOMMENDATION

That Council note that the following have accepted the offers of appointment indicated below and wish to pass on their thanks to Council:

Professor Gary Bouma – Acting Deputy Vice-Chancellor and Vice-President (Research and Development).

Professor John Anderson – Pro Vice-Chancellor, Monash South Africa.

Professor Homer Le Grand – Dean, Faculty of Arts.

Professor Sam Adeloju – Chair of Applied Sciences, Monash Gippsland.

Associate Professor Kate Burridge – Chair of Linguistics, Faculty of Arts.

Professor David Green – Professor of Information Technology Research, Faculty of Information Technology.

Dr David Jesson – Chair of Materials Science, Faculty of Engineering and Faculty of Science.

RECOMMENDATION

That Council note that the following have accepted the indicated offers of appointment approved by the Special Professorial Appointments Committee of Council:

Dr Michael Berndt – Professorial Fellow, Department of Biochemistry and Molecular Biology, Faculty of Medicine, Nursing and Health Sciences.

Professor Eric Gowans – Honorary Professor, Department of Microbiology, Faculty of Medicine, Nursing and Health Sciences.

Professor Gopal Gupta – Professor of Computer Science, Faculty of Information Technology.

Associate Professor Kim Marriott – Personal Chair in the Department of Computer Science and Software Engineering, Faculty of Information Technology.

Professor Keith Oldham – School of Chemistry, Faculty of Science.

Professor Karin Ruhlandt-Senge – School of Chemistry, Faculty of Science.

Dr Ian Pettigrew – Associate Professor, Monash Mildura Clinical School, School of Rural Health, and the Department of Obstetrics and Gynaecology, Faculty of Medicine, Nursing and Health Sciences.

Professor Alan Seale – Adjunct Professor in the Department of Chemical Engineering, Faculty of Engineering.

Dr Robert Vertessy – Honorary Professorial Fellow, Department of Civil Engineering, Faculty of Engineering.

RECOMMENDATION

That Council approve an offer of appointment as professor and Pro Vice-Chancellor, Monash University Malaysia, for the period from 1 January 2003 to a date in 2003 to be advised, be made to the person named in the document presented.

RECOMMENDATION

That Council approve the establishment of the selection committee for an appointment to a Chair of Public Transport, Department of Civil Engineering, Faculty of Engineering, as detailed in the document presented.

RECOMMENDATION

That Council approve the nomination of Council members as Council’s nominees to the selection committees as detailed in the document presented.

The next meeting of Council is scheduled to be held at 9.00 am on Tuesday, 15 October 2002 at Monash University South Africa Campus.

After the meeting, drinks together with light refreshments and dinner will be served at Monash House for those members who have notified Marijana Gec on 9905-2007 by 12 noon, on Thursday, 29 August 2002.

Inquiries about any of the business listed above, or on Council matters in general, may be directed to Mr Tony Calder, Director, Secretariat and Executive Services, Room GO6, Administration Building 3a, Clayton Campus, telephone 9905-2010 or via facsimile on 9905 5342.