Meeting 6/2002 of the Monash University Council will be held at 9.00 am on Tuesday, 15 October at Monash University South Africa Campus

Tony Calder
Secretary

An apology has been received from Ms Jenny Samms. Professor Gary Bouma, Acting Deputy Vice-Chancellor (Research and Development) has advised that he will not be in attendance for this meeting.

A request for special leave for meeting 7/2002 (11 November) has been received from the Chancellor. Requests for special leave for meetings 7/2002 (11 November) and 8/2002 (9 December) have been received from Mr Glenn Barnes.

Items 1.1 Apologies, 1.2 Special Leave, 1.3 Starring of Items, 1.4 Approval of Non-Starred Items, 1.5.1 Vice-Chancellor’s Issues and Speculation, 2 Confirmation of Minutes of Previous Meeting, 3 Chancellor’s Business, 4 Vice-Chancellor’s Business and 5.1 Update on the selection of a Vice-Chancellor have already been "starred" for discussion.

Members who wish a non-starred item to be discussed may request at this point.

The Chancellor will move that all items on the agenda not starred be adopted without discussion, and the action recommended be taken or the information therein noted.

The Vice-Chancellor will speak to this item.

A paper will be tabled.

RECOMMENDATION

That Council receive and note the report of meeting 2/2002 of the Membership Committee of Council held on Sunday, 13 October 2002.

RECOMMENDATION

That Council recommend to the Minister that the person named in the document presented be reappointed as Governor-in-Council appointee and the persons named in the document presented be reappointed as Council appointees for further terms commencing 1 January 2003 and ending 31 December 2005.

RECOMMENDATION

That Council note the ranked short list of nominees and authorise the Chancellor to approach the nominees, in ranked order, to ascertain their willingness to be nominated to membership of Council to fill the Governor-in-Council vacancy for a term commencing 1 January 2003 and ending 31 December 2005.

RECOMMENDATION

That Council appoint the person named in the document presented as a Director of Monash University Foundation Pty. Ltd.

RECOMMENDATION

That Council appoint the persons named in the document presented as Directors of Monash Commercial Pty Ltd. 

1.5.3 Use of the University Seal Item1pp1-6

RECOMMENDATION

That Council note the report of the Vice-Chancellor dated 25 September 2002 on the affixing of the Common Seal to documents executed under Seal pursuant to Statute 8.1, Section 2.1.5.

Authorised observers will be admitted to the meeting following confidential items.

The Minutes of meeting No 5/2002 held on 2 September have been circulated.

RECOMMENDATION

That Council confirm the Minutes of meeting No. 5/2002 held on Monday, 2 September 2002.

The Deputy Chancellor, Mr Paul Ramler AM, will introduce the item and invite Professor John Anderson, Pro Vice-Chancellor, Monash South Africa and Ms Alison Crook, Deputy Vice-Chancellor (Resources) to speak. A paper will be distributed prior to the meeting.

RECOMMENDATION

That Council receive the report and note the advice of Mr Paul Ramler AM, Deputy Chancellor, Ms Alison Crook, Deputy Vice-Chancellor (Resources) and Professor John Anderson, Pro Vice-Chancellor, Monash South Africa.

4.1 Monash University Malaysia Campus Item4pp1-8

The Vice-Chancellor will introduce the item and invite Professor Bob Bignall, Pro Vice-Chancellor, Monash University Malaysia to speak. A paper is attached.

RECOMMENDATION

That Council receive the report and note the advice of Professor Bob Bignall, Pro Vice-Chancellor, Monash University Malaysia.

The Vice-Chancellor will speak to this item. A paper will be distributed prior to the meeting.

RECOMMENDATION

That Council receive the report and note the advice of the Vice-Chancellor.

5.1 Update on the selection of a Vice-Chancellor Item5pp1-4 *

The Chancellor will speak to the item. A document is attached.

RECOMMENDATION

That Council note the advice of the Chancellor.

5.2 Advice to the Honourable Lynne Kosky MP on the remuneration of Members of University Councils Item5pp5-8

RECOMMENDATION

That Council receive the document presented and note the advice.

The Executive Committee of Council, acting under its delegation from Council, met on 1 October 2002 and approved an offer of appointment as Professor and Director, Monash University Bendigo Clinical School, Faculty of Medicine, Nursing and Health Sciences as detailed in the document circulated to members of the Executive Committee.

RECOMMENDATION

That Council note the approval granted by the Executive Committee of Council at its meeting held 1 October 2002.

7. Report of the Audit Committee Item7pp1-20

RECOMMENDATION

That Council receive and note the report of meeting 2/2002 of the Audit Committee held on 9 September 2002.

7.2 Corporate Governance Review Item7pp5-16

RECOMMENDATION

That Council note the recommendations from the recent review of University Governance by the Victorian Government.

7.3 Crisis Management Planning Item7pp17-20

RECOMMENDATION

That Council note the proposed arrangements to ensure the currency of crisis management plans at each University campus.

Council members are invited to refer to the proceedings of the report of the Audit Committee.

RECOMMENDATION

8. Report of the Resources and Finance Committee Members Only
Item8pp1-24

8.1 Physical Resources Sub-Committee Item8pp7-8

RECOMMENDATION

That Council approve the Policy for Naming of Facilities as detailed in the document presented.

8.2 Receipt of Proceedings Item8pp9-24

Council members are invited to refer to the proceedings of the report of Resources and Finance Committee.

RECOMMENDATION

That Council note the proceedings of the Resources and Finance Committee meeting held on 12 August 2002.

9. Monash Commercial Pty Ltd 
Members Only Item9pp1-20

RECOMMENDATION

That Council receive and note the report of Monash Commercial Pty Ltd.

10. Report of the Academic Board Item10pp1-24

RECOMMENDATION

That Council receive and note the report of meeting 4/2002 of the Academic Board held on Wednesday, 14 August 2002.

10.2 Legislation Item10pp7-24

RECOMMENDATION

That Council make the legislation titled Statute 1.1 Interpretation (Amendment No 1 2002) and Faculties Regulations (Amendment No 2 2002).

Council members are invited to refer to the proceedings of the report of the Academic Board.

RECOMMENDATION

That Council note the proceedings of the Academic Board meeting held on 14 August 2002.

11. Report of Equal Opportunity Committee Item11pp1-6

RECOMMENDATION

That Council receive and note the report of the Equal Opportunity Committee meeting 3/2002 held on 19 August 2002.

Council members are invited to refer to the proceedings of the report of Equal Opportunity Committee.

RECOMMENDATION

That Council note the proceedings of the Equal Opportunity Committee meeting 3/2002 held on 19 August 2002.

12. Reports of Gippsland Advisory Council Item12pp1-6

RECOMMENDATION

That Council receive and note the reports of the Gippsland Advisory Council meetings 4/2002 held on 9 July 2002 and 5/2002 held on 3 September 2002.

RECOMMENDATION

That Council note the proceedings of the Gippsland Advisory Council meetings held on 9 July 2002 and 3 September 2002.

13.1 Senior Appointments 
Members Only Item13pp1-4

A paper is attached.

RECOMMENDATION

That Council note that the following has accepted the offer of appointment indicated below and wishes to pass on his thanks to Council:

RECOMMENDATION

That Council note that the following have accepted the indicated offers of appointment approved by the Special Professorial Appointments Committee of Council:

13.1.2.1 Professor and Director of Women’s, Children’s and Adolescent Health Services, Southern Clinical School, Faculty of Medicine, Nursing and Health Sciences, and Peninsula Health (Secretarial note: item 13.2.1 refers)

13.1.2.2 Chair of Public Management, Faculty of Business and Economics and the Australian School of Government (Secretarial note: item 13.2.2 refers)

RECOMMENDATION

That Council approve the establishment of the selection committees for appointments as a Professor and Director of Women’s, Children’s and Adolescent Health Services, Faculty of Medicine, Nursing and Health Sciences, and to a Chair of Public Management, Faculty of Business and Economics as detailed in the document presented.

RECOMMENDATION

That Council approve the nomination of the Council member as Council’s nominee to the selection committee as detailed in the document presented.

13.2 Establishment of positions Item13pp5-20

13.2.1 Professor and Director of Women’s, Children’s and Adolescent Health Services, Southern Clinical School, Faculty of Medicine, Nursing and Health Sciences, and Peninsula Health (Secretarial note: 13.1.2.1 item refers) Item13pp7-16

13.2.2 Chair of Public Management, Faculty of Business and Economics and the Australian School of Government (Secretarial note: 13.1.2.2 item refers) Item13pp17-20

RECOMMENDATION

That Council approve the proposal to establish and fill the positions of Professor and Director of Women’s, Children’s and Adolescent Health Services, Southern Clinical School, Faculty of Medicine, Nursing and Health Sciences, and Peninsula Health and Chair of Public Management, Faculty of Business and Economics.

13.3 Victorian Partnership for Advanced Computing Limited (VPAC) 
Members Only Item13pp21-24

RECOMMENDATION

That Council note and ratify the nomination of the person named in the document presented as a Director of VPAC on and from 24 July 2002.

RECOMMENDATION

That Council appoint the person named in the document presented as Representative of Monash University for the purposes of Clause 9 of the VPAC Constitution, and authorises the University Solicitor to give formal notice of the appointment to the Company Secretary of VPAC.

13.4 Victorian College of Pharmacy Foundation Regulations (Amendment No 1 2002) Item13pp25-32

RECOMMENDATION

That Council make the regulations entitled Victorian College of Pharmacy Foundation Regulations (Amendment No 1 2002).

RECOMMENDATION

That Council endorse the proposed Council meeting schedule for 2003 as follows: