Council Meeting 2-2003
Meeting 2/2003 of the Monash University Council will be
held at 5.00 pm on Monday, 24 March in the Boardroom, 1st
floor, Sissons Building at Parkville Campus.
Tony Calder
Secretary TC:mg
12/03/03 AGENDA
Members having a direct commercial or financial interest
in any item before this meeting must declare that interest to the
Chancellor via the Council Secretary prior to consideration of the item,
and must not take part in a vote on any matter concerning it.
PART A
1. PROCEDURAL MATTERS
1.1 Apologies
An apology has been received from Ms Louise Adler.
1.2 Special Leave
No requests for special leave have been received.
1.3 Starring of Items
Items 1.1 Apologies, 1.2 Special Leave,
1.3 Starring of Items, 1.4 Approval of Non-Starred Items,
1.5.1 Vice-Chancellor’s Issues and Speculation, 2 Confirmation
of Minutes of Previous Meeting, 3 Chancellor’s Business, and
4 Vice-Chancellor’s Business have already been "starred" for
discussion.
Members who wish a non-starred item to be discussed may
request at this point.
1.4 Approval of Non-Starred Items
The Chancellor will move that all items on the agenda
not starred be adopted without discussion, and the action recommended be
taken or the information therein noted.
1.5 Confidential Items
1.5.1 Vice-Chancellor’s Issues and Speculation
The Vice-Chancellor will speak to this item.
1.5.2 Use of the University Seal Item1pp1-4
RECOMMENDATION
That Council note the report of the Vice-Chancellor
dated 12 March 2003 on the affixing of the Common Seal to documents
executed under Seal pursuant to Statute 8.1, Section 2.1.5.
1.6 Admission of Observers
Authorised observers will be admitted to the meeting
following confidential items.
2. Confirmation of Minutes of Previous Meeting
The Minutes of meeting No 1/2003 held on 17 February
have been circulated.
RECOMMENDATION
That Council confirm the Minutes of meeting No. 1/2003
held on Monday, 17 February 2003.
PART B STARRED ITEMS
3. Chancellor’s Business
4. Vice-Chancellor’s Business
4.1 Triple Bottom Line Reporting Project Item4pp1-2
The Vice-Chancellor will introduce the item and invite
Ms Alison Crook, Deputy Vice-Chancellor (Resources) to speak. Professor
Chris Cocklin, Director, Monash Environment Institute and Ms Belinda
Towns, Project Manager, Triple Bottom Line Reporting will be in
attendance. A document has been distributed.
RECOMMENDATION
That Council receive and comment on the draft report,
prior to its internal publication.
4.2 Development and Implementation of the Monash University Marketing
Plan Item4pp3-12
The Vice-Chancellor will introduce the item and invite
Ms Meredith Jackson, Executive Director, Marketing and Public Affairs to
speak.
RECOMMENDATION
That Council receive the document, Development and
Implementation of the Monash University Marketing Plan and note the
advice of Ms Meredith Jackson, Executive Director, Marketing and Public
Affairs.
4.3 2002 Annual Report to Parliament of the Council of Monash
University Members Only
Item4pp13-120
The Vice-Chancellor will introduce the item and invite
Ms Alison Crook, Deputy Vice-Chancellor (Resources) to speak.
The following papers are attached:
1. Report on 2002 Consolidated Financial Statements
together with: Item4pp15-18
2. Annual Report 2002 (Report of Operations)
Item4pp57-120
RECOMMENDATION
That Council adopt the University’s Consolidated
Financial Statements for the Year Ending 31 December 2002 subject to
advice on the satisfactory resolution of the following matters:
-
property valuation movements related to
Monash University Foundation and Monash Southern Africa Pty Ltd, and
the carrying value of investments;
-
carrying values of Monash Commercial’s
investments in two controlled entities and the value of goodwill held
in the ‘balance sheet’ of Monash Commercial.
(Secretarial note: items 7.6 and 8.1 and refer)
RECOMMENDATION
That Council approve the 2002 Annual Report to
Parliament of the Council of Monash University for forwarding to the
Minister for Education and Training.
PART C ITEMS FOR APPROVAL OR INFORMATION
5. Matters Arising from the Minutes (not dealt with elsewhere in the
agenda)
6. Report of the Executive Committee
6.1 Chair of Public Transport - Appointment
The Executive Committee of Council, acting under its
delegation from Council, met on 10 March 2003 and approved an offer of a
five-year appointment to a Chair of Public Transport, Department of
Civil Engineering, Faculty of Engineering, as per the report of the
selection committee, be made to the person detailed in the document
circulated to members of the Executive Committee.
RECOMMENDATION
That Council note the approval granted by the Executive
Committee of Council at its meeting held 10 March 2003.
7. Reports of the Audit Committee Members Only
Item7pp1-16
7.1 Receipt of Report Item7pp3-4
RECOMMENDATION
That Council receive and note the report of meeting
3/2002 of the Audit Committee held on 3 December 2002.
7.2 Report on the Implementation of Risk Management at Monash
Item7pp5-8
RECOMMENDATION
That Council receive and note the report on the
Implementation of Risk Management at Monash.
7.3 Receipt of Proceedings
RECOMMENDATION
That Council note the proceedings of the Audit Committee
meeting held on 3 December 2002.
7.4 Receipt of Report Item7pp9-10
RECOMMENDATION
That Council receive and note the report of meeting
1/2003 of the Audit Committee held on 13 March 2003.
7.5 Progress report on the external audit of the University’s 2002
accounts
RECOMMENDATION
That Council note that Audit Committee received oral
reports and recommendations from the external auditors.
7.6 2002 Consolidated Financial Statements
(Secretarial note: items 4.3 and 8.1 refer)
RECOMMENDATION
-
That Council adopt the final draft
version of the University’s 2002 accounts as presented subject to
possible amendments in relation to the writing down of the value of
the University’s investment in several of its controlled entities and
in the devaluation of the buildings at the South African campus.
-
That Council note the Committee’s view
that both the Resources and Finance Committee and Audit Committee
should continue to each separately review the draft accounts and
recommend their adoption by Council.
(Secretarial note: Council members are invited to note
that discussion of the 2002 Annual Report to Parliament, including the
proposal that the Consolidated Financial Statements be approved, will
occur at agenda item 4.3)
7.7 Establishment of a Governance Group Item7pp11-16
RECOMMENDATION
That Council approve the revised Terms of Reference for
the Audit Committee to reflect the Committee’s responsibilities for
governance and risk management.
7.8 Receipt of Proceedings
RECOMMENDATION
That Council note the proceedings of the Audit Committee
meeting held on 13 March 2003.
8. Report of the Resources and Finance Committee Members Only
Item8pp1-14
8.1 Consolidated Financial Statements
RECOMMENDATION
(Secretarial note: items 4.3 and 7.6 refer. Council
members are invited to note that discussion of the 2002 Annual Report to
Parliament, including the proposal that the Consolidated Financial
Statements be approved, will occur at agenda item 4.3)
That Council adopt the University’s Consolidated
Financial Statements for the Year Ending 31 December 2002 subject to
advice on the satisfactory resolution of the following matters:
-
property valuation movements related to
Monash University Foundation and Monash Southern Africa Pty Ltd, and
the carrying value of investments;
-
carrying values of Monash Commercial’s
investments in two controlled entities and the value of goodwill held
in the ‘balance sheet’ of Monash Commercial.
8.2 Receipt of Proceedings
RECOMMENDATION
That Council note the proceedings of the Resources and
Finance Committee meeting held on 11 March 2003.
9. Report of the Board of Monash Commercial Pty Ltd Members Only
Item9pp1-6
RECOMMENDATION
That Council receive and note the report of meeting
1/2003 of the Board of Monash Commercial Pty Ltd held on 21 February
2003.
10. Report of the Academic Board Item10pp1-32
10.1 Receipt of Report
RECOMMENDATION
That Council receive and note the report of meeting
1/2003 of the Academic Board held on Wednesday, 26 February 2003.
10.2 Proposal to fill an existing Chair of Education and establish
and fill a new Chair of Education (item 12.1.3.3 refers)
Item10pp7-10
RECOMMENDATION
That Council approve the proposal of the Faculty of
Education to fill an existing Chair of Education, and establish and fill
a new Chair of Education.
10.3 Proposal to establish and fill a Chair of Health Services
Management (item 12.1.3.4 refers) Item10pp11-20
RECOMMENDATION
That, subject to endorsement by the Committee of Deans,
Council approve the proposal of the Faculty of Medicine, Nursing and
Health Sciences to establish and fill a Chair of Health Services
Management.
10.4 Proposal to establish and fill a position of Professor and
Director of General Surgery at The Alfred hospital (item 12.1.3.5
refers) Item10pp21-28
RECOMMENDATION
That Council approve the proposal of the Faculty of
Medicine, Nursing and Health Sciences to establish and fill a position
of Professor / Director of General Surgery at the Alfred Hospital,
Central and Eastern Clinical School.
10.5 Proposal to establish and fill a Chair of Economics (item
12.1.3.2 refers) Item10pp29-30
RECOMMENDATION
That Council approve the proposal of the Faculty of
Business and Economics to establish and fill a Chair of Economics.
10.6 Proposal to establish and fill a position of Professor (or
Associate Professor) of Accounting (item 12.1.3.1 refers)
Item10pp31-32
RECOMMENDATION
That Council approve the proposal of the Faculty of
Business and Economics to establish and fill the position of Professor
(or Associate Professor) of Accounting.
10.7 Receipt of Proceedings
RECOMMENDATION
That Council note the proceedings of the Academic Board
meeting held on 26 February 2003.
11. Reports of Gippsland Advisory Council Item11pp1-8
11.1 Receipt of Reports
RECOMMENDATION
That Council receive and note the reports of the
Gippsland Advisory Council meetings 7/2002 held on 26 November 2002 and
1/2003 held on 4 March 2003.
11.2 Receipt of Proceedings
RECOMMENDATION
That Council note the proceedings of the Gippsland
Advisory Council meetings held on 26 November 2002 and 4 March 2003.
12. General Business
12.1 Senior Appointments Members Only
Item12pp1-8
A paper is attached.
12.1.1 Acceptance of Offers
RECOMMENDATION
That Council note that the following have accepted the
indicated offers of appointment approved by the Special Professorial
Appointments Committee of Council:
-
Dr R. Akçelik – Adjunct Professor,
Department of Civil Engineering, Faculty of Engineering.
-
Associate Professor Gerald Burke –
Professorial Fellow, Centre for the Economics of Education and
Training, Faculty of Education.
-
Dr Ian Johnston – Professorial Fellow,
Monash University Accident Research Centre.
-
Dr David Morgan – Personal Chair in
Biomedical Engineering, Department of Electrical and Computer Systems
Engineering, Faculty of Engineering.
-
Professor John Nieuwenhuysen –
Fixed-Term Professor in the role of Director, Monash Institute for the
Study of Global Movements.
-
Associate Professor Zenon Pudlowski –
Professorial Fellow, UNESCO International Centre for Engineering
Education, Faculty of Engineering.
-
Associate Professor Graeme Shanks –
Professor, School of Business Systems, Faculty of Information
Technology.
-
Professor Johannes Stoelwinder –
Professorial Fellow, Department of Epidemiology and Preventive
Medicine, Faculty of Medicine, Nursing and Health Sciences.
-
Professor Mark Wahlqvist – Honorary
Professorial Fellow, Department of Epidemiology and Preventive
Medicine, Central and Eastern Clinical School, Faculty of Medicine,
Nursing and Health Sciences.
-
Dr Stephen Wilkins – Honorary
Professor, School of Physics and Materials Engineering, Faculty of
Engineering and Faculty of Science.
12.1.2 Dean, Faculty of Engineering – Appointment
RECOMMENDATION
That Council approve an offer of an appointment as Dean,
Faculty of Engineering, as per the report of the selection committee, be
made to the person named in the document presented.
12.1.3 Appointment of Selection Committees
12.1.3.1 Professor (or Associate Professor) of
Accounting (Monash Gippsland), Department of Accounting and Finance,
Faculty of Business and Economics (item 10.6 refers)
12.1.3.2 Chair of Economics (Caulfield Campus),
Department of Economics, Faculty of Business and Economics (item 10.5
refers)
12.1.3.3 Chairs of Education (two positions), Faculty of
Education (item 10.2 refers)
12.1.3.4 Chair of Health Services Management, Department
of Epidemiology and Preventive Medicine, Faculty of Medicine, Nursing
and Health Sciences (item 10.3 refers)
12.1.3.5 Professor and Director of General Surgery,
Department of Surgery, Central and Eastern Clinical School, Faculty of
Medicine, Nursing and Health Sciences, and The Alfred hospital (item
10.4 refers)
12.1.3.6 Chair of Public Management, Faculty of Business
and Economics, and the Australian and New Zealand School of
Government
RECOMMENDATION
That Council approve the establishment of the selection
committees for appointments to the following positions – Professor (or
Associate Professor) of Accounting (Monash Gippsland), Chair of
Economics (Caulfield Campus), two Chairs of Education, Chair of Health
Services Management, Professor and Director of General Surgery and a
Chair of Public Management – as detailed in the document presented.
12.1.4 Council Nominees to Selection Committees
12.1.4.1 Professor (or Associate Professor) of
Accounting (Monash Gippsland), Department of Accounting and Finance,
Faculty of Business and Economics
12.1.4.2 Chair of Economics (Caulfield Campus),
Department of Economics, Faculty of Business and Economics
12.1.4.3 Chairs of Education (two positions), Faculty of
Education
12.1.4.4 Chair of Health Services Management, Department
of Epidemiology and Preventive Medicine, Faculty of Medicine, Nursing
and Health Sciences
RECOMMENDATION
That Council approve the nomination of the Council
members as Council’s nominees to the selection committees as detailed in
the document presented.
12.2 Reports on Outside Studies Programs Item12pp9-28
RECOMMENDATION
That Council receive and note OSP reports from the
following staff:
Faculty of Arts
-
Ms Robyn Spence-Brown, Japanese Studies
-
Professor Ross Mouer, Japanese Studies
-
Mr Peter Snow, Centre for Drama and Theatre Studies
-
Dr Colin Hope, Centre for Archaeology and Ancient
History
Faculty of Information Technology
Faculty of Medicine, Nursing and Health Sciences
12.3 Next Meeting
The next meeting of Council is scheduled to be held at 5.00
pm on Monday, 5 May 2003 at the Clayton Campus.
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