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Council Meeting 4-2003

Meeting No. 4/2003 of the Monash University Council will be held at 5.00 pm on Monday, 14 July in the Clayfield Room, Building A Library and Administration, Caulfield Campus.

Tony Calder
Secretary

TC:mg
02/07/2003

AGENDA

Members having a direct commercial or financial interest in any item before this meeting must declare that interest to the Chancellor via the Council Secretary prior to consideration of the item, and must not take part in a vote on any matter concerning it.

PART A

1. PROCEDURAL MATTERS

1.1 Apologies

An apology has been received by Associate Professor David Suter.

1.2 Special Leave

A request for special leave for meeting 6/2003 (29 September) has been received from the Chancellor.

1.3 Starring of Items

Items 1.1 Apologies, 1.2 Special Leave, 1.3 Starring of Items, 1.4 Approval of Non-Starred Items, 1.5.1 Vice-Chancellor’s Issues and Speculations, 1.5.2 Report of the Membership Committee, 1.5.3 Report of the Honorary Degrees Committee, 2 Confirmation of Minutes of Previous Meeting, 3 Chancellor’s Business, 4 Vice-Chancellor’s Business and 5.1 Enrolments have already been "starred" for discussion.

Members who wish a non-starred item to be discussed may request at this point.

1.4 Approval of Non-Starred Items

The Chairman will move that all items on the agenda not starred be adopted without discussion, and the action recommended be taken or the information therein noted.

1.5 Confidential Items

1.5.1 Vice-Chancellor’s Issues and Speculations

The Vice-Chancellor will speak to this item.

1.5.2 Report of the Membership Committee Item1pp1-10

1.5.2.1 Receipt of Report

RECOMMENDATION

That Council receive and note the report of meeting 1/2003 of the Membership Committee of Council held on Thursday, 12 June 2003.

1.5.2.2 Filling of Vacancies on Council for 2004

RECOMMENDATION

That Council recommend to the Minister that the persons named in the document presented be re-appointed as Governor-in-Council and Council appointees respectively for further terms commencing 1 January 2004 and ending 31 December 2006.

RECOMMENDATION

That Council note that a ranked short list of nominees to fill the vacancy created by the departure of the person named in the document presented would be presented to Council.

RECOMMENDATION

That Council note the information concerning Council elections.

1.5.2.3 The Deputy Chancellors

RECOMMENDATION

That Council approve the re-appointment of the persons named in the document presented to the position of Deputy Chancellor for a term of office concluding 31 December 2006.

1.5.2.4 Filling of vacancies on Council Committees and Subcommittees for 2003

RECOMMENDATION

That Council approve the appointments indicated in the document presented.

RECOMMENDATION

That Council approve a review of the terms of reference and membership of the Equal Opportunity Committee and its subcommittees (Subcommittee for Equal Opportunity in Employment and Subcommittee for Student Equity and Access).

1.5.2.5 Declaration of Private Interests

RECOMMENDATION

That Council approve that all members and prospective members of Council be required to complete the revised Declaration of Private Interests.

1.5.3 Report of the Honorary Degrees Committee Item1pp11-14

1.5.3.1 Receipt of Report

RECOMMENDATION

That Council receive and note the report of the Honorary Degrees Committee Meeting 1/2003 held on Friday, 4 July 2003.

1.5.3.2 Nominations for the Award of Honorary Degrees

RECOMMENDATION

That Council approve, without discussion, the recommendation of the Honorary Degrees Committee for the award of honorary degrees as presented orally by the Chancellor, Mr Jerry Ellis.

1.5.4 Use of the University Seal Item1pp15-20

RECOMMENDATION

That Council note the report of the Vice-Chancellor dated 2 July 2003 on the affixing of the Common Seal to documents executed under Seal pursuant to Statute 8.1, Section 2.1.5.

1.6 Admission of Observers

Authorised observers will be admitted to the meeting following confidential items.

2. Confirmation of Minutes of Previous Meetings

The Minutes of Meeting 3/2003 held on 5 May 2003 and the Minutes of Special Meeting held on 22 May 2003 have been circulated.

2.1 Minutes of Meeting 3/2003 held on 5 May 2003

RECOMMENDATION

That Council confirm the Minutes of Meeting 3/2003 held on 5 May 2003.

2.2 Minutes of Special Meeting held on 22 May 2003

RECOMMENDATION

That Council confirm the Minutes of Special Meeting held on 22 May 2003.

PART B STARRED ITEMS

3. Chancellor’s Business

3.1 Queen’s Birthday Honours Item3pp1-4

The Chancellor will speak to the item.

RECOMMENDATION

That Council note with acclamation Queen’s Birthday Honours awarded to people associated with Monash University as detailed in the paper provided.

4. Vice-Chancellor’s Business

4.1 Monash Research Performance

The Vice-Chancellor will introduce the item and invite Professor Gary Bouma, Acting Deputy Vice-Chancellor (Research and Development) to speak to the item. A paper will be distributed shortly.

Members are advised that towards the end of each calendar year, Council receives a report benchmarking Monash’s research performance against other research-intensive universities of the Group of Seven (Go8 minus ANU).

RECOMMENDATION

That Council receive and note the advice of Professor Gary Bouma, Acting Deputy Vice-Chancellor (Research and Development).

4.2 Strategic Plan for the library and the interaction the library has within the University Item4pp1-6

Professor Alan Lindsay, Deputy Vice-Chancellor (Academic and Planning) will introduce the item and invite Ms Cathrine Harboe-Ree, University Librarian, to speak to the item.

RECOMMENDATION

That Council receive the document, Monash University Library: Presentation to Monash University Council and note the advice of Ms Cathrine Harboe-Ree, University Librarian.

4.3 Revised Monash Identity – Visual expressions Item4pp7-10

The Vice-Chancellor will introduce the item and invite Ms Meredith Jackson, Executive Director, Marketing and Public Affairs, to speak to the item.

RECOMMENDATION

That Council receive and note the advice of Ms Meredith Jackson, Executive Director, Marketing and Public Affairs and endorse the implementation of the Monash Identity concept as presented.

PART C ITEMS FOR APPROVAL OR INFORMATION

5. Matters Arising from the Minutes (not dealt with elsewhere in the agenda)

5.1 Enrolments 2003 Item5pp1-6

Professor Merran Evans, Director, Planning and Mr Tony Pollock, Vice-President, will speak to the item.

RECOMMENDATION

That Council receive and note the advice of Professor Merran Evans, Director, Planning and Mr Tony Pollock, Vice-President, International.

6. Report of the Executive Committee

6.1 Professor and Director, Learning and Teaching (Secretarial note: item 12.1.7 refers)

The Executive Committee of Council, acting under its delegation from Council, met on 18 June 2003 and approved the advertising of, and commencement of a candidate search process for, a position of Professor and Director, Learning and Teaching as detailed in the document circulated to members of the Executive Committee.

6.2 ES Cells International Pte Ltd

The Executive Committee of Council, acting under its delegation from Council, met on 18 June 2003 and approved the amendments to the articles of Association (the Constitution) of ES Cells International Pte Ltd and the execution of the Shareholders Agreement of ES Cells International Pte Ltd as detailed in the document circulated to members of the Executive Committee.

RECOMMENDATION

That Council note the approvals granted by the Executive Committee of Council at its meeting held on 18 June 2003.

7. Report of the Resources and Finance Committee Members Only
Item7pp1-74

7.1 ACcESS MNRF Item7pp13-18

RECOMMENDATION

That Council:

approve Monash University enter into an unincorporated joint venture establishing the Australian Computational Earth System Simulator (the ACcESS Facility) with the University of Queensland, Victorian Partnership for Advanced Computing Ltd, Royal Melbourne Institute of Technology, the University of Melbourne and the Commonwealth Scientific and Industrial Research Organisation.

7.2 Purchase of Land: Corner Blackburn and Wellington Roads, Clayton Item7pp19-20

RECOMMENDATION

That Council approve the purchase of the land at the Corner Blackburn and Wellington Roads, Clayton on the terms and conditions as detailed in the document presented.

7.3 Project Financing and Delivery Models – Operating Leases Item7pp21-24

RECOMMENDATION

That Council adopt the suite of project financing and delivery methods as outlined in the document presented for application to future selected projects, subject to:

receipt of the Auditor General’s formal opinion on the delivery models; and
the Minister’s agreement to allow ground leases to be granted in excess of 21 years (21 years is the maximum term under Section 35AA of the Monash University Act).

7.4 Proposed Seminar Building, South African Campus Item7pp25-28

RECOMMENDATION

That Council approve:

the construction of the Seminar Building, including both teaching spaces and staff offices;
an Australian based loan for the project through Monash University; and
the letting of a building contract if within the amount detailed in the document presented.

7.5 Monash University Herb Feith Foundation (Secretarial note: item 12.5 refers) Item7pp29-34

RECOMMENDATION

That Council approve the proposal to establish the Monash University Herb Feith Foundation:

for the primary purpose of funding a Chair position and raising funds to support projects and activities consistent with the objects of Monash University under its Act;
with the expectation that the Foundation will form part of a Faculty of Arts Foundation in the future; and
subject to final drafting and approval of the Foundation regulations by the University Solicitor’s Office for approval by Council.

7.6 Receipt of Proceedings Item7pp35-74

RECOMMENDATION

That Council receive and note the proceedings of the Resources and Finance Committee meeting held on 23 June 2003.

8. Report of the Board of Monash Commercial Pty Ltd Members Only
Item8pp1-12

RECOMMENDATION

That Council receive and note the report of meeting 3/2003 of the Board of Monash Commercial Pty Ltd held on 13 June 2003.

9. Report of the Academic Board Item9pp1-56

9.1 Receipt of Report

RECOMMENDATION

That Council receive and note the report of meeting 3/2003 of the Academic Board held on Wednesday, 18 June 2003.

9.2 Amendment to Exclusion for Unsatisfactory Progress Regulations – Notice of Hearing Item9pp9-18

RECOMMENDATION

That Council approve the proposal presented for amendment to the ‘Exclusion for Unsatisfactory Progress Regulations’ in relation to the time required to be given to students for notice of hearings.

9.3 Award of the degree of Doctor of Medicine

RECOMMENDATION

That Council approve the proposal of the Faculty of Medicine, Nursing and Health Sciences to award the degree of Doctor of Medicine to Dr Grant Blashki, for his thesis ‘Education of General Practitioners on Depressive Disorder: Efficacy of a Distance Education Program on the Attitudes, Knowledge and Practices – a Randomised Controlled Trial’.

9.4 Senior Academic Positions

9.4.1 Professor/Director of Radiation Oncology (Secretarial note: item 12.1.6.7 refers) Item9pp19-24

RECOMMENDATION

That Council approve the proposal of the Faculty of Medicine, Nursing and Health Sciences to establish and fill the position of Professor/Director of Radiation Oncology at The Alfred.

9.4.2 Chair of Biotechnology/Head of the School of Arts and Sciences, Monash University Malaysia (Secretarial note: item 12.1.6.2 refers) Item9pp25-28

RECOMMENDATION

That Council approve the proposal of the Faculty of Science to establish and fill a Chair of Biotechnology/Head of the School of Arts and Sciences, Monash University Malaysia.

9.4.3 Chair of Archival Systems (Secretarial note: item 12.1.6.1 refers) Item9pp29-32

RECOMMENDATION

That Council approve the proposal of the Faculty of Information Technology to establish and fill a Chair of Archival Systems.

9.4.4 Chair in the School of Business, Monash University Malaysia (Secretarial note: 12.1.6.3 refers) Item9pp33-36

RECOMMENDATION

That Council approve the proposal of the Faculty of Business and Economics to establish and fill a Chair in the School of Business, Monash University Malaysia.

9.4.5 Chair of Health Economics (Secretarial note: 12.1.6.6 refers) Item9pp37-40

RECOMMENDATION

That Council approve the proposal of the Faculty of Business and Economics to establish and fill a Chair of Health Economics in the Centre for Health Program Evaluation.

9.4.6 Chair in Financial Accounting and Auditing (Secretarial note: 12.1.6.5 refers) Item9pp41-44

RECOMMENDATION

That Council approve the proposal of the Faculty of Business and Economics to establish and fill a Chair of Financial Accounting and Auditing.

9.4.7 Appointment of Fellow of the Faculty of Art and Design Item9pp45-46

RECOMMENDATION

That Council note the decision of the Board of the Faculty of Art and Design to appoint Professor Takashi Nagata to the position of Fellow of the Faculty.

9.5 Monash University Academic Structure

9.5.1 Separation of the School of Engineering and Science into a School of Engineering and a School of Arts and Sciences, at the Monash University Malaysia Campus Item9pp47-50

RECOMMENDATION

That Council approve the proposal of the Faculty of Science to separate the School of Engineering and Science into a School of Engineering and a School of Arts and Sciences, at the Monash University Malaysia campus.

9.5.2 Changes Approved by the Academic Board

RECOMMENDATION

That Council note that the Academic Board approved the following matters in relation to the University’s Academic Structure:

a proposal from the Board of the Faculty of Business and Economics to change the name of the ‘National Key Centre in Industrial Relations’ to become the ‘Centre for Work and Employment’; and
a proposal from the Board of the Faculty of Law to disestablish the National Australia Bank Centre. (This centre has not operated as an entity for over a year. The Faculty has communicated with the National Australia Bank. Financial operations have been finalised.)

9.6 Community Service Policy Item9pp51-56

RECOMMENDATION

That Council note the updated ‘Community Service Policy’ presented that has been approved by the Academic Board.

9.7 Receipt of Proceedings

RECOMMENDATION

That Council note the proceedings of the Academic Board meeting held on 18 June 2003.

10 Report of Equal Opportunity Committee Item10pp1-6

10.1 Receipt of Report

RECOMMENDATION

That Council receive and note the report of the Equal Opportunity Committee meeting 2/2003 held on 16 June 2003.

10.2 Receipt of Proceedings

RECOMMENDATION

That Council note the proceedings of the Equal Opportunity Committee meeting 2/2003 held on 16 June 2003.

11. Reports of Gippsland Advisory Council Item11pp1-8

11.1 Gippsland Advisory Council Meeting 2/2003 Item11pp3-4

11.1.1 Receipt of Report

RECOMMENDATION

That Council receive and note the report of the Gippsland Advisory Council meeting 2/2003 held on 8 April 2003.

11.1.2 Receipt of Proceedings

RECOMMENDATION

That Council note the proceedings of the Gippsland Advisory Council meeting 2/2003 held on 8 April 2003.

11.2 Gippsland Advisory Council Meeting 3/2003 Item11pp5-8

11.2.1 Receipt of Report

RECOMMENDATION

That Council receive the report of the Gippsland Advisory Council meeting 3/2003 held on 20 May 2003.

11.2.2 Engineering at Gippsland

RECOMMENDATION

That Council note that the Advisory Council expressed strong disappointment to the University Council over the lack of communication to the Advisory Council in respect to the details of the proposed degree course and details of the process of implementation.
That Council note that the Advisory Council strongly recommends to the University Council, the Vice-Chancellor and the Faculty of Engineering:
1. that to optimise the success of the proposed Bachelor of Civil and Environmental Engineering, this course must be delivered and administered from the Gippsland campus.
2. in order to protect the interests of existing students and to maximise their future employment prospects, these students must have their courses taught out at the Gippsland campus.

11.2.3 Receipt of Proceedings

RECOMMENDATION

That Council note the proceedings of the Gippsland Advisory Council meeting 3/2003 held on 20 May 2003.

12. General Business

12.1 Senior Appointments Members Only
Item12pp1-16

12.1.1 Proposal to advertise and fill the position of Dean, Faculty of Information Technology

RECOMMENDATION

That Council approve:

the proposal to advertise and fill the position of Dean, Faculty of Information Technology; and
the establishment of a selection committee as detailed in the document presented.

12.1.2 Acceptance of offers

RECOMMENDATION

That Council note that the following have accepted the offers of appointment indicated below and wish to record their thanks to Council:

Professor Stephen Parker – Deputy Vice-Chancellor and Vice-President.
Professor Merilyn Liddell – Pro Vice-Chancellor, Monash University Malaysia.
Associate Professor Don Campbell – Professor and Director, Monash Institute of Health Services Research, Faculty of Medicine, Nursing and Health Sciences.
Dr Karen Francis – Professor of Nursing, School of Nursing, Faculty of Medicine, Nursing and Health Sciences.
Professor Jayne Godfrey – Head, Department of Accounting and Finance, Faculty of Business and Economics.
Professor Robyn O’Hehir – Professor of Respiratory Medicine, Central and Eastern Clinical School, Faculty of Medicine, Nursing and Health Sciences.

RECOMMENDATION

That Council note that the following have accepted the indicated offers of appointment approved by the Special Professorial Appointments Committee of Council:

Associate Professor Tony Dingle – Fixed-Term Professor, Department of Economics, Faculty of Business and Economics.
Associate Professor Alan Farley – Professorial Fellow, Department of Accounting and Finance, Faculty of Business and Economics.
Associate Professor Peter Gronn – Personal Chair in Education, Faculty of Education.
Associate Professor Graham Jenkin – Personal Chair in Physiology, Department of Physiology, Faculty of Medicine, Nursing and Health Sciences.
Professor Tore Larsson – Adjunct Professor, Monash University Accident Research Centre.
Professor Barbara Workman – Professor of Geriatric Medicine, Southern Clinical School and Monash Institute of Health Services Research, Faculty of Medicine, Nursing and Health Sciences.

12.1.3 Professor of Adult Psychiatry – Appointment

RECOMMENDATION

That Council approve an offer of an appointment as a Professor of Adult Psychiatry, Department of Psychological Medicine, Faculty of Medicine, Nursing and Health Sciences, for a period of five years, as per the report of the selection committee, be made to the person named in the document presented.

12.1.4 Professor of Infectious Diseases – Appointment

RECOMMENDATION

That Council approve an offer of appointment as a Professor of Infectious Diseases, Central and Eastern Clinical School, Faculty of Medicine, Nursing and Health Sciences, for a period of five years, as per the report of the selection committee, be made to the person named in the document presented.

12.1.5 Professor of Obstetrics and Gynaecology – Appointment

RECOMMENDATION

That Council approve an offer of appointment as a Professor of Obstetrics and Gynaecology, Department of Obstetrics and Gynaecology, Faculty of Medicine, Nursing and Health Sciences, for a period of five years, as per the report of the selection committee, be made to the person named in the document presented.

12.1.6 Appointment of Selection Committees

12.1.6.1 Chair of Archival Systems, School of Information Management and Systems, Faculty of Information Technology (Secretarial note: item 9.4.3 refers)

12.1.6.2 Chair of Biotechnology, School of Arts and Sciences, Monash University Malaysia and Faculty of Science (Secretarial note: item 9.4.2 refers)

12.1.6.3 Chair in the School of Business, Monash University Malaysia, and Faculty of Business and Economics (Secretarial note: item 9.4.4 refers)

12.1.6.4 Professor of Communication, School of Political and Social Inquiry, and School of Humanities, Communications and Social Sciences (Gippsland campus), Faculty of Arts (Secretarial note: item 12.2 refers)

12.1.6.5 Professor of Financial Accounting and Auditing, Department of Accounting and Finance, Faculty of Business and Economics (Secretarial note: Council is advised that a selection committee for an existing position of Professor of Financial Accounting and Auditing has been established obviating the need for a further committee. Item 9.4.6 refers)

12.1.6.6 Chair of Health Economics, Centre for Health Program Evaluation, Faculty of Business and Economics (Secretarial note: item 9.4.5 refers)

12.1.6.7 Professor and Director of Radiation Oncology, Central and Eastern Clinical School, Faculty of Medicine, Nursing and Health Sciences, and The Alfred (Secretarial note: item 9.4.1 refers)

RECOMMENDATION

That Council approve the establishment of the selection committees for appointments to the following positions – Chair of Archival Systems, Chair of Biotechnology, Chair in the School of Business, Monash University Malaysia, Professor of Communication, Chair of Health Economics, Professor and Director of Radiation Oncology as detailed in the document presented.

12.1.7 Proposal to continue the appointment process for Professor and Director, Learning And Teaching (Secretarial note: item 6.1 refers)

RECOMMENDATION

That Council approve the continued appointment action and the establishment of a selection committee for the appointment of a Professor and Director, Learning and Teaching, as detailed in the document presented.

12.1.8 Council nominees to selection committees

RECOMMENDATION

That Council approve the nomination of the Council members as Council’s nominees to the selection committees as detailed in the document presented.

12.2 Professor of Communication (Secretarial note: item 12.1.6.4 refers) Item12pp17-22

RECOMMENDATION

That Council approve the proposal to establish and fill the position of Professor of Communication as detailed in the document presented.

12.3 Cooperative Research Centre For Advanced Composite Structures Ltd Item12pp23-54

RECOMMENDATIONS

That Council approve Monash University becoming a member of the Cooperative Research Centre for Advanced Composite Structures Ltd subject to clearance of all legal agreements by the University Solicitor’s Office.

That Council appoint Professor Rhys Jones, Department of Mechanical Engineering as a director of the Company.

12.4 Constitution of CRC for Asthma Ltd Item12pp55-58

RECOMMENDATION

That Council, in accordance with the provisions of clause 25.1 of the Constitution of CRC for Asthma Ltd (ACN 089 141 480), authorise the amendment of the company’s Constitution in the terms set out in the paper provided to Council members.

12.5 Monash University Herb Feith Foundation Regulations 2003 (Secretarial note: item 7.5 refers) Item12pp59-68

RECOMMENDATION

That Council make the regulations entitled Monash University Herb Feith Foundation Regulations 2003.

12.6 Proposal to issue a Joint Testamur Item12pp69-74

RECOMMENDATION

That, in accordance with subsection 23(4) of the Monash University Act, Council approve the proposal of the Faculty of Medicine, Nursing and Health Sciences to issue a testamur featuring the name and logo of both Monash University and Melbourne University to those students conferred with the "Graduate Diploma in Mental Health Sciences – Community Mental Health".

12.7 Reports on Outside Studies Programs Item12pp75-106

RECOMMENDATION

That Council receive and note OSP reports from the following staff:

Faculty of Arts

Dr A Butfoy, School of Political and Social Inquiry
Associate Professor D Miller, Head, Department of Anthropology
Associate Professor Ian Copland, Department of History
Dr J Browitt, School of Languages, Cultures and Linguistics
Dr M Fletcher, Director, Centre for Gippsland Studies
Ms D Manning, Department of Social Welfare, Gippsland
Dr M Ackland, School of Literary, Visual and Performance Studies
Dr S Blackburn, School of Political and Social Inquiry
Dr R Spegele, Department of Politics

Faculty of Law

Professor C R Williams
Dr S Joseph
Associate Professor A Evans
Ms J Paterson
Ms S Rodrick

12.8 Next Meeting

The next meeting of Council is a Special Meeting scheduled to be held at 4.30 pm on Monday, 11 August 2003 in the Sir George Lush Room.

Further Information

Inquiries about any of the business listed above, or on Council matters in general, may be directed to Mr Tony Calder, Director, Secretariat and Executive Services, Room GO6, Administration Building 3a, Clayton Campus, telephone 9905-2010 or via facsimile on 9905-5342.