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Council Meeting 4-2003

Meeting No. 4/2003 of the Monash University Council was held between 5.00 pm and 7.50 pm on Monday, 14 July in the Clayfield Room, Building A Library and Administration, Caulfield Campus.

There were present:

Mr J K Ellis, Chancellor, Presiding

Dr J M Hearn, Deputy Chancellor

Professor P LeP Darvall, Vice-Chancellor

Professor A W Lindsay, Chair of Academic Board

Ms L Adler

Mr G Barnes

Professor C Bourke MBE

Dr R Galbally AO

Ms D Halstead

Mr J Hutchinson

Mr J Laurie AC

Ms J Menzies

Ms W Peter

Miss D R Pizzey AM

Mr T Pritchard

Dr B Robinson AM

Ms J Samms

Professor T Sridhar

In attendance were:

Ms A Crook AO, Deputy Vice-Chancellor (Resources)

Professor G Bouma, Acting Deputy Vice-Chancellor (Research and Development)

Professor S Parker, Deputy Vice-Chancellor

Ms C Harboe-Ree, University Librarian

Ms M Jackson, Executive Director, Marketing and Public Affairs

Mr T Pollock, Vice-President, International

Professor M Evans, Director, University Planning and Research and Director, Monash University Centre in London

Mr J Matthews, Divisional Director, Corporate Finance

Mr J Sanders, Chief Operating Officer, Monash Commercial

Professor R Willis, Academic Director, Caulfield

Secretary:

Mr T Calder, Director, Secretariat and Executive Services

MINUTES

PART A

1. PROCEDURAL MATTERS

1.1 Apologies

Apologies were received from Mr Paul Ramler AM, Ms Penny Hutchinson and Associate Professor David Suter.

1.2 Special Leave

Council approved requests for special leave for meeting 5/2003 (11 August) for Ms Penny Hutchinson and Mr John Laurie and for meeting 6/2003 (29 September) for the Chancellor.

1.3 Starring of Items

Items 1.1 Apologies, 1.2 Special Leave, 1.3 Starring of Items, 1.4 Approval of Non-Starred Items, 1.5.0 Council performance 1.5.1 Vice-Chancellor’s Issues and Speculations, 1.5.2 Report of the Membership Committee, 1.5.3 Report of the Honorary Degrees Committee, 1.5.4 Use of the University Seal, Confirmation of Minutes of Previous Meeting, 3 Chancellor’s Business, 4 Vice-Chancellor’s Business, 5.1 Enrolments, 7.1 ACcESS MNRF, 7.4 Proposed Seminar Building, South African Campus, 7.6 Receipt of Proceedings of Resources and Finance Committee, 8 Report of the Board of Monash Commercial Pty Ltd, 9.2 Amendment to Exclusion for Unsatisfactory Progress Regulations – Notice of Hearing, 10 Report of Equal Opportunity Committee, 11.2.2 Engineering at Gippsland and 12.1.1 Proposal to advertise and fill the position of Dean, Faculty of Information Technology were starred and discussed at the meeting.

1.4 Approval of Non-Starred Items

Council resolved on the motion of the Chairman:

‘that all items on the agenda not starred be adopted without discussion, and the action recommended be taken or the information therein noted’.

1.5 Confidential Items

1.5.0 Council performance

This item was added to the agenda at the meeting.

The Chancellor informed members that he had completed his annual round of individual performance discussions with Council members. Summarising the outcomes of the discussions, the Chancellor noted that while the Vice-Chancellor had performed to the highest standards over a difficult twelve-month period, and that although the Council and the University had done well, there was significant room for improvement.

Issues raised by members during their discussions with the Chancellor included:

  • Council needed to receive improved management and financial information including a revised reporting format for Monash Commercial;

  • the ongoing need to closely monitor the progress of the South Africa campus;

  • the University’s strategies needed to be expressed in a less complicated manner;

  • Council needed to receive from management an overall strategic report detailing the possible ramifications of the proposed higher education reform package and including an analysis of the Labour Party’s proposed tertiary reform agenda;

  • the need for better time management of meetings of Council including improved content and ordering of Council agendas;

  • short term issues of concern to members including the South Africa campus, the quality of management reports submitted to Council, the campus/faculty matrix and the overall objective of improving Monash’s quality, reputation and research outcomes; and

  • University management to occasionally inform Council on occupational health and safety issues.

The Chancellor informed Council that it should consider both himself and Deputy Chancellor, Dr June Hearn to be on twelve-month rolling performance based appointments that were subject to review annually by Council.

Concluding his report, the Chancellor thanked members for their continued effort and support and noted that the performance issues raised by members would be further discussed at the special meeting of Council on 11 August 2003 where Council would also further discuss governance issues including those raised during the presentation by Professor Chait.

1.5.1 Vice-Chancellor’s Issues and Speculations

Council meeting 5/2003 to be held on 11 August 2003

Noting that meeting 5/2003 would be his last meeting of Council before his retirement, the Vice-Chancellor informed Council that he would provide Council with a "state of the union" address and an analysis of what Monash could learn from the recent Auditor-General’s report on RMIT.

Ramifications of the Higher Education Reform Package

The Vice-Chancellor informed Council that should the Senate pass the proposed reforms, Monash would be slightly advantaged based on retaining its current student mix. Further, the Vice-Chancellor advised members that the range of initiatives proposed in the reform package was being widely discussed within the University and Council would be provided with updates at future meetings.

Monash South Africa

The Vice-Chancellor reminded Council that the South Africa campus was now in its third year of operation and noted that current projections for the campus indicated that it would breakeven within 5 years and reach a cumulative positive about 3 years later. Council was informed that the South Africa Campus Risk Review Subcommittee had met two times, and there was also a review group reporting to the Vice-Chancellor, consisting of Professor Stephen Parker, Mr Tony Pollock and Mr Greg Connell, liaising with the Deputy Vice-Chancellor (Resources).

Noting that Monash International would assist the campus with recruitment of students from outside South Africa and a marketing staff member had been seconded to the campus to assist with the recruitment of students commencing in 2004, the Vice-Chancellor informed Council that once the 2004 student numbers were known, Council would be in a position to consider the appropriateness of the current strategy for the South Africa campus.

At this point in the meeting, Council discussed and resolved item 7.4 Proposed Seminar Building, South African Campus.

1.5.2 Report of the Membership Committee

1.5.2.1 Receipt of Report

RESOLUTION CL4/2003/80

Council received and noted the report of meeting 1/2003 of the Membership Committee of Council held on Thursday, 12 June 2003.

(File RMO1997/1107)

1.5.2.2 Filling of Vacancies on Council for 2004

RESOLUTION CL4/2003/81

Council will recommend to the Minister that Mr Paul Ramler AM be reappointed as Governor-in-Council appointee and Dr June Hearn and Professor Colin Bourke MBE as Council appointees for further terms commencing 1 January 2004 and ending 31 December 2006.

For action or noting by: Secretary to Council

RESOLUTION CL4/2003/82

Council noted that a ranked short list of nominees to fill the vacancy created by the departure of Miss Dorothy Pizzey AM would be presented to Council.

RESOLUTION CL4/2003/83

Council noted the information concerning Council elections.

(File RMO1997/1107)

1.5.2.3 The Deputy Chancellors

RESOLUTION CL4/2003/84

Council approved the reappointment of Mr Paul Ramler AM and Dr June Hearn to the position of Deputy Chancellor for a term of office concluding 31 December 2006.

(File RMO1998/0930)

1.5.2.4 Filling of vacancies on Council Committees and Subcommittees for 2003

RESOLUTION CL4/2003/85

Council approved the following appointments: 

Executive Committee of Council Equal Opportunity Committee
Dr Brian Robinson AM Mr Terry Pritchard
   
Special Professorial Appointments Committee Honorary Degrees Committee
Professor Tam Sridhar Dr Rhonda Galbally AO

(File RMO1997/1107)

For action or noting by: Secretaries to Executive Committee, Equal Opportunity Committee, Special Professorial Appointments Committee and Honorary Degrees Committee

RESOLUTION CL4/2003/86

Council approved a review of the terms of reference and membership of the Equal Opportunity Committee and its subcommittees (Subcommittee for Equal Opportunity in Employment and Subcommittee for Student Equity and Access) and noted that the Chancellor, Professor Colin Bourke, Professor Alan Lindsay and the Secretary to Council would meet to discuss implementation of a review process.

For action or noting by: Chairpersons and Secretaries to Equal Opportunity Committee, Subcommittee for Equal Opportunity in Employment and Subcommittee for Student Equity and Access

1.5.2.5 Declaration of Private Interests

RESOLUTION CL4/2003/87

Council approved that all members and prospective members of Council be required to complete the revised Declaration of Private Interests subject to amendment of the final paragraph by deletion of the words "my Minister" and inclusion of the words "the Chancellor".

(File RMO1998/0045)

For action or noting by: Secretary to Council

1.5.3 Report of the Honorary Degrees Committee

Prior to the Chancellor’s report, a member recorded her concern that an item should come to Council with members being unable to participate in discussion of the matter.

1.5.3.1 Receipt of Report

RESOLUTION CL4/2003/88

Council received and noted the report of the Honorary Degrees Committee Meeting 1/2003 held on Friday, 4 July 2003.

(File RMO1997/1110)

1.5.3.2 Nominations for the Award of Honorary Degrees

RESOLUTION CL4/2003/89

Council approved, without discussion, the recommendation of the Honorary Degrees Committee for the award of honorary degrees as presented orally by the Chancellor, Mr Jerry Ellis.

(File RMO1997/1110)

For action or noting by: Secretary to Honorary Degrees Committee 

1.5.4 Use of the University Seal

A member requested that greater detail on items other than lease related issues be provided in the report to Council. The Deputy Vice-Chancellor (Resources) agreed to ensure that future reports to Council provided greater detail.

RESOLUTION CL4/2003/90

Council noted the report of the Vice-Chancellor dated 2 July 2003 on the affixing of the Common Seal to documents executed under Seal pursuant to Statute 8.1, Section 2.1.5.

(File RMO1997/0889)

For action or noting by: Deputy Vice-Chancellor (Resources), Divisional Director, Corporate Finance, University Solicitor

1.6 Admission of Observers

Authorised observers were admitted to the meeting following confidential items.

2. Confirmation of Minutes of Previous Meetings

The Minutes of Meeting 3/2003 held on 5 May 2003 and the Minutes of Special Meeting held on 22 May 2003 were circulated.

2.1 Minutes of Meeting 3/2003 held on 5 May 2003

RESOLUTION CL4/2003/91

Council confirmed the Minutes of Meeting 3/2003 held on 5 May 2003.

2.2 Minutes of Special Meeting held on 22 May 2003

RESOLUTION CL4/2003/92

Council confirmed the Minutes of Special Meeting held on 22 May 2003.

PART B STARRED ITEMS

3. Chancellor’s Business

3.1 Queen’s Birthday Honours

RESOLUTION CL4/2003/93

Council noted with acclamation Queen’s Birthday Honours awarded to people associated with Monash University as detailed in the paper provided.

(File RMO1999/0190)

3.2 Change of venues of Council meetings

The Chancellor informed members of a change of venues for Council meeting 6/2003 (29 September) to Clayton campus and Council meeting 7/2003 (10 November) to Gippsland campus. Further, members were reminded that Council meeting 5/2003 (11 August) would commence at 4.30 pm. 

4. Vice-Chancellor’s Business

4.1 Monash Research Performance

Professor Gary Bouma, Acting Deputy Vice-Chancellor (Research and Development) introduced the item and a paper titled Recent Research Wins was tabled.

Professor Bouma outlined recent research activities including the following:

  • 2002 Round 2 ARC Linkage Grant Application Results – Monash University won 18 grants, a 52% success rate, however, Monash was placed 6th for the overall amount won and in $ per grant;

  • NH&MRC Program Grants – Dr James Whisstock, a former Logan Fellow, won a $6M grant while a team led by Professor Julian Rood and Professor Ben Adler won a $15M grant, the largest amount ever awarded in this program to date;

  • Dr Ben Perkins and fellow researchers won a $1.5M grant from NIH for blood disorder research, a fully funded research grant; and

  • research income had increased from $78.8M in 2001 to $91.6M in 2002 an increase of 16.3%. This does not include CRC income.

The Chancellor thanked Professor Bouma for his presentation and noted that Council looked forward to receiving a report benchmarking Monash’s research performance against other research-intensive universities at a later meeting.

RESOLUTION CL4/2003/94

Council received and noted the advice of Professor Gary Bouma, Acting Deputy Vice-Chancellor (Research and Development).

(File RMO2001/1153)

For action or noting by: Deputy Vice-Chancellor (Research and Development)

4.2 Strategic Plan for the library and the interaction the library has within the University

Professor Alan Lindsay, Deputy Vice-Chancellor (Academic and Planning) introduced the item noting that Monash had been fortunate in obtaining the services of such a distinguished librarian as Ms Harboe-Ree to replace the former distinguished librarian, Professor Edward Lim.

Ms Cathrine Harboe-Ree informed Council that Monash had a strong library and outlined Monash’s strengths - a good collection for a young university together with an extremely strong electronic collection, good relationships developed with the faculties, strong commitment to customer service and servicing off-campus and transnational students.

Issues for the library included improvement to the library’s planning processes, implementation of a facilities master plan with a goal of creating inspiring libraries that respond to both student needs and the needs of their precinct, improving services to support staff and students, improved information literacy and the establishment of an electronic press.

Following discussion of the library’s relationship with Monash South Africa campus and Monash Malaysia campus and the role of commercial publishing and electronic presses, the Chancellor thanked Ms Harboe-Ree for her presentation and commended all library staff for their achievements particularly during a time when resources were scarce.

RESOLUTION CL4/2003/95

Council received the document, Monash University Library: Presentation to Monash University Council and noted the advice of Ms Cathrine Harboe-Ree, University Librarian.

(File RMO1997/0315)

For action or noting by: University Librarian

4.3 Revised Monash Identity – Visual expressions

Ms Meredith Jackson, Executive Director, Marketing and Public Affairs provided Council with a presentation detailing revised brand attributes, branding architecture including a brand hierarchy and a revised brand identity.

Following the presentation, a member noted two usage issues:

i) proposed instances where the shield was separated from the words "Monash University", should be re-examined; and

ii) use of the word "Monash" in relation to non-core activities, such as Monash Commercial, should be avoided.

RESOLUTION CL4/2003/96

Council received and noted the advice of Ms Meredith Jackson, Executive Director, Marketing and Public Affairs and endorsed the implementation of the Monash Identity concept as presented.

(File RMO2001/0329)

For action or noting by: Executive Director, Marketing and Public Affairs

PART C ITEMS FOR APPROVAL OR INFORMATION

5. Matters Arising from the Minutes (not dealt with elsewhere in the agenda)

5.1 Enrolments 2003

Professor Merran Evans, Director, University Planning and Research and Director, Monash University Centre in London provided Council with an enrolment report summarising Monash’s enrolment position for the year as at 1 July 2003. A member requested that future reports contain comparators indicating how Monash ranked alongside other major institutions.

Mr Tony Pollock, Vice-President, International informed Council that the People’s Republic of China was now the number one source country for new international students studying on Australian campuses while India was an increasingly important source for graduate/postgraduate students.

Other matters raised by Mr Pollock included the importance of offshore recruitment agents for the supply of international students, the importance of scholarships in attracting higher degree by research students, that two-thirds of all international students were enrolled in the Faculties of Information Technology and Business and Economics with Caulfield campus still showing the strongest growth in student numbers. A member noted that improved language and learning support services would be required given the projected growth in international student numbers.

RESOLUTION CL4/2003/97

Council received and noted the advice of Professor Merran Evans, Director, University Planning and Research and Director, Monash University Centre in London and Mr Tony Pollock, Vice-President, International.

(File RMO2001/1605)

For action or noting by: Director, University Planning and Research and Director, Monash University Centre in London, and Vice-President, International

6. Report of the Executive Committee

6.1 Professor and Director, Learning and Teaching (Secretarial note: minute 12.1.7 refers)

The Executive Committee of Council, acting under its delegation from Council, met on 18 June 2003 and approved the advertising of, and commencement of a candidate search process for, a position of Professor and Director, Learning and Teaching as detailed in the document circulated to members of the Executive Committee.

(File RMO1998/0598)

6.2 ES Cells International Pte Ltd

The Executive Committee of Council, acting under its delegation from Council, met on 18 June 2003 and approved the amendments to the articles of Association (the Constitution) of ES Cells International Pte Ltd and the execution of the Shareholders Agreement of ES Cells International Pte Ltd as detailed in the document circulated to members of the Executive Committee.

(File RMO2002/1729)

RESOLUTION CL4/2003/98

Council noted the approvals granted by the Executive Committee of Council at its meeting held on 18 June 2003.

7. Report of the Resources and Finance Committee

7.1 ACcESS MNRF

A member noted that the proposal for Monash to enter into a joint venture establishing the Australian Computational Earth System Simulator (ACcESS) included a statement that the mutual indemnity clause was slightly broader than the University’s insurance cover and the distributed agenda papers did not include any further risk analysis of the issue.

Professor Gary Bouma, Acting Deputy Vice-Chancellor (Research and Development), advised Council that the University was continuing to attempt to resolve the broader issue with the commonwealth and state governments and agreed to provide a risk analysis that would be distributed to members.

The Vice-Chancellor noted members’ comments and agreed that appropriate risk analysis would be provided in any future proposals.

RESOLUTION CL4/2003/99

Council approved that Monash University enter into an unincorporated joint venture establishing the Australian Computational Earth System Simulator (the ACcESS Facility) with the University of Queensland, Victorian Partnership for Advanced Computing Ltd, Royal Melbourne Institute of Technology, the University of Melbourne and the Commonwealth Scientific and Industrial Research Organisation.

(File RMO2003/0654)

For action or noting by: Deputy Vice-Chancellor (Resources), Deputy Vice-Chancellor (Research and Development), Dean and Faculty Academic Manager – Science, Director, Australian Crustal Research Centre, Divisional Director, Corporate Finance, University Solicitor, Group Accountant

7.2 Purchase of Land: Corner Blackburn and Wellington Roads, Clayton

RESOLUTION CL4/2003/100

Council approved the purchase of the land at the Corner Blackburn and Wellington Roads, Clayton on the terms and conditions as detailed in the document presented.

(File RMO1998/1489)

For action or noting by: Director, Monash University Foundation Pty Ltd, Deputy Vice-Chancellor (Resources), Divisional Director, Corporate Finance, University Solicitor, Group Accountant

7.3 Project Financing and Delivery Models – Operating Leases

RESOLUTION CL4/2003/101

Council adopted the suite of project financing and delivery methods as outlined in the document presented for application to future selected projects, subject to:

  • receipt of the Auditor General’s formal opinion on the delivery models; and

  • the Minister’s agreement to allow ground leases to be granted in excess of 21 years (21 years is the maximum term under Section 35AA of the Monash University Act).

(File RMO1998/1655)

For action or noting by: Deputy Vice-Chancellor (Resources), Divisional Director, Corporate Finance, University Solicitor, Group Accountant

7.4 Proposed Seminar Building, South African Campus

The Vice-Chancellor introduced the item and informed Council that while there was not consensus on the proposal, the construction of the Seminar Building and the resultant release of student accommodation currently used as office space, was critical to the campus meeting its 2004 student intake numbers. Further, alternatives including leasing nearby student accommodation and extending the teaching day to include night classes had been investigated and found to be unsatisfactory or unworkable solutions.

Overall, the Vice-Chancellor recommended that on balance, Council should approve the construction of the building.

Members discussed a range of issues including the timing of future decisions on a revised strategy for South Africa, the effect on the campus should the proposal be rejected, the reliability of the projected student numbers provided to Council, the introduction of short courses and professional training and the level of support provided to the campus by government and government departments.

Concluding the discussion, the Chancellor noted the concerns of members and the view of the Vice-Chancellor that Council may need to revisit its South Africa campus strategy once the 2004 student numbers were finalised.

Summarising the views of members, the Chancellor noted that members were concerned about the campus however, the proposal to construct the proposed Seminar Building should proceed and Council would await further advice, including a report from the South Africa Campus Risk Review Subcommittee before deciding on a future strategy for the campus.

RESOLUTION CL4/2003/102

Council approved:

  • the construction of the Seminar Building, including both teaching spaces and staff offices;

  • an Australian based loan for the project through Monash University; and

  • the letting of a building contract if within the amount detailed in the document presented.

(File RMO2003/0947)

For action or noting by: Deputy Vice-Chancellor (Resources), Pro Vice-Chancellor, Monash South Africa, Divisional Director, Corporate Finance, University Solicitor, Group Accountant

7.5 Monash University Herb Feith Foundation (Secretarial note: minute 12.5 refers)

RESOLUTION CL4/2003/103

Council approved the proposal to establish the Monash University Herb Feith Foundation:

  • for the primary purpose of funding a Chair position and raising funds to support projects and activities consistent with the objects of Monash University under its Act;

  • with the expectation that the Foundation will form part of a Faculty of Arts Foundation in the future; and

  • subject to final drafting and approval of the Foundation regulations by the University Solicitor’s Office for approval by Council.

(File RMO2003/0594)

For action or noting by: Deputy Vice-Chancellor (Resources), Dean and Faculty Manager – Arts, Divisional Director, Corporate Finance, University Solicitor, Director, Centre of Southeast Asian Studies, Director, University Development and Alumni Office, Treasurer, Group Accountant

7.6 Receipt of Proceedings

Responding to the comments of members, the Chancellor requested that communication with donors to foundations be closely monitored to ensure that donors were appropriately informed of the status of all past and future fund raising activities.

RESOLUTION CL4/2003/104

Council received and noted the proceedings of the Resources and Finance Committee meeting held on 23 June 2003.

For action or noting by: Deputy Vice-Chancellor (Resources), Divisional Director, Corporate Finance, Group Accountant

8. Report of the Board of Monash Commercial Pty Ltd

A member noted that the Report of the Board of Monash Commercial Pty Ltd, while improved, was still lacking detail in the areas of commitments and liabilities and that he would write to the Deputy Vice-Chancellor (Resources) with suggested improvements.

RESOLUTION CL4/2003/105

Council received and noted the report of meeting 3/2003 of the Board of Monash Commercial Pty Ltd held on 13 June 2003.

(File RMOR2001/112)

For action or noting by: Deputy Vice-Chancellor (Resources), Chairman, Monash Commercial Pty Ltd, Chief Operating Officer of Monash Commercial Pty Ltd, Secretary of Monash Commercial Pty Ltd

9. Report of the Academic Board

9.1 Receipt of Report

RESOLUTION CL4/2003/106

Council received and noted the report of meeting 3/2003 of the Academic Board held on Wednesday, 18 June 2003.

(File RMO2001/0552)

9.2 Amendment to Exclusion for Unsatisfactory Progress Regulations – Notice of Hearing

A member queried the appropriateness of the timeline contained in the revised regulation, however, the Deputy Vice-Chancellor (Academic and Planning) informed the member that all possible alternatives had been explored and that the timeline built into the revised regulation was the most satisfactory solution available.

RESOLUTION CL4/2003/107

Council approved the proposed amendment to the ‘Exclusion for Unsatisfactory Progress Regulations’ in relation to the time required to be given to students for notice of hearings.

(File RMO2001/0500)

For action or noting by: Deans and Faculty Managers/Faculty Academic Manager/Faculty Registrars/Acting Faculty Manager/Faculty Academic Manager – all faculties, Deputy University Solicitor

9.3 Award of the degree of Doctor of Medicine

RESOLUTION CL4/2003/108

Council approved the proposal of the Faculty of Medicine, Nursing and Health Sciences to award the degree of Doctor of Medicine to Dr Grant Blashki, for his thesis ‘Education of General Practitioners on Depressive Disorder: Efficacy of a Distance Education Program on the Attitudes, Knowledge and Practices – a Randomised Controlled Trial’.

(File Personnel)

For action or noting by: Dean and Faculty Manager – Medicine, Nursing and Health Sciences, Manager, Graduations, Graduations Officer

9.4 Senior Academic Positions

9.4.1 Professor/Director of Radiation Oncology (Secretarial note: minute 12.1.6.7 refers)

RESOLUTION CL4/2003/109

Council approved the proposal of the Faculty of Medicine, Nursing and Health Sciences to establish and fill the position of Professor/Director of Radiation Oncology at The Alfred.

(File RMO2002/0435)

For action or noting by: Dean and Faculty Manager – Medicine, Nursing and Health Sciences, Manager, Senior Appointments

9.4.2 Chair of Biotechnology/Head of the School of Arts and Sciences, Monash University Malaysia (Secretarial note: minute 12.1.6.2 refers)

RESOLUTION CL4/2003/110

Council approved the proposal of the Faculty of Science to establish and fill a Chair of Biotechnology/Head of the School of Arts and Sciences, Monash University Malaysia.

(File RMO2002/0167)

For action or noting by: Pro Vice-Chancellor, Malaysia, Deans and Faculty Academic Manager/Faculty Manager – Science and Arts, Manager, Senior Appointments

9.4.3 Chair of Archival Systems (Secretarial note: minute 12.1.6.1 refers)

RESOLUTION CL4/2003/111

Council approved the proposal of the Faculty of Information Technology to establish and fill a Chair of Archival Systems.

(File RMO1997/0768)

For action or noting by: Dean and Faculty Registrar – Information Technology, Manager, Senior Appointments

9.4.4 Chair in the School of Business, Monash University Malaysia (Secretarial note: minute 12.1.6.3 refers)

RESOLUTION CL4/2003/112

Council approved the proposal of the Faculty of Business and Economics to establish and fill a Chair in the School of Business, Monash University Malaysia.

(File RMO2002/0167)

For action or noting by: Pro Vice-Chancellor, Malaysia, Dean and Faculty Manager – Business and Economics, Manager, Senior Appointments

9.4.5 Chair of Health Economics (Secretarial note: minute 12.1.6.6 refers)

RESOLUTION CL4/2003/113

Council approved the proposal of the Faculty of Business and Economics to establish and fill a Chair of Health Economics in the Centre for Health Program Evaluation.

(File RMO2001/1346)

For action or noting by: Dean and Faculty Manager – Business and Economics, Manager, Senior Appointments

9.4.6 Chair in Financial Accounting and Auditing (Secretarial note: minute 12.1.6.5 refers)

RESOLUTION CL4/2003/114

Council approved the proposal of the Faculty of Business and Economics to establish and fill a Chair of Financial Accounting and Auditing.

(File RMO2001/1346)

For action or noting by: Dean and Faculty Manager – Business and Economics, Manager, Senior Appointments

9.4.7 Appointment of Fellow of the Faculty of Art and Design

RESOLUTION CL4/2003/115

Council noted the decision of the Board of the Faculty of Art and Design to appoint Professor Takashi Nagata to the position of Fellow of the Faculty.

(Personnel)

For action or noting by: Dean and Faculty Manager – Art and Design

9.5 Monash University Academic Structure

9.5.1 Separation of the School of Engineering and Science into a School of Engineering and a School of Arts and Sciences, at the Monash University Malaysia Campus

RESOLUTION CL4/2003/116

Council approved the proposal of the Faculty of Science to separate the School of Engineering and Science into a School of Engineering and a School of Arts and Sciences, at the Monash University Malaysia campus.

(File RMO2002/0167)

For action or noting by: Pro Vice-Chancellor, Malaysia, University Solicitor

9.5.2 Changes Approved by the Academic Board

RESOLUTION CL4/2003/117

Council noted that the Academic Board approved the following matters in relation to the University’s Academic Structure:

  • a proposal from the Board of the Faculty of Business and Economics to change the name of the ‘National Key Centre in Industrial Relations’ to become the ‘Centre for Work and Employment’; and

  • a proposal from the Board of the Faculty of Law to disestablish the National Australia Bank Centre. (This centre has not operated as an entity for over a year. The Faculty has communicated with the National Australia Bank. Financial operations have been finalised.)

(File RMO2001/1346)

For action or noting by: Deans and Faculty Manager and Acting Faculty Manager – Business and Economics and Law

9.6 Community Service Policy

RESOLUTION CL4/2003/118

Council noted the updated ‘Community Service Policy’ presented that had been approved by the Academic Board.

(File RMO1998/3293)

For action or noting by: Director, University Planning and Research and Director, Monash University Centre in London

9.7 Receipt of Proceedings

RESOLUTION CL4/2003/119

Council noted the proceedings of the Academic Board meeting held on 18 June 2003.

10. Report of Equal Opportunity Committee

A member queried the gender balance of senior university decision-making bodies. The Chairman of the Equal Opportunity Committee invited the member to discuss the matter with him following the meeting.

10.1 Receipt of Report

RESOLUTION CL4/2003/120

Council received and noted the report of the Equal Opportunity Committee meeting 2/2003 held on 16 June 2003.

(File RMO2003/0625)

10.2 Receipt of Proceedings

RESOLUTION CL4/2003/121

Council noted the proceedings of the Equal Opportunity Committee meeting 2/2003 held on 16 June 2003.

For action or noting by: Chair and Secretary, Equal Opportunity Committee

11. Reports of Gippsland Advisory Council

11.1 Gippsland Advisory Council Meeting 2/2003

11.1.1 Receipt of Report

RESOLUTION CL4/2003/122

Council received and noted the report of the Gippsland Advisory Council meeting 2/2003 held on 8 April 2003.

(File RMO1997/0888)

11.1.2 Receipt of Proceedings

RESOLUTION CL4/2003/123

Council noted the proceedings of the Gippsland Advisory Council meeting 2/2003 held on 8 April 2003.

For action or noting by: Chair and Secretary, Gippsland Advisory Council

11.2 Gippsland Advisory Council Meeting 3/2003

11.2.1 Receipt of Report

RESOLUTION CL4/2003/124

Council received the report of the Gippsland Advisory Council meeting 3/2003 held on 20 May 2003.

(File RMO1997/0888)

11.2.2 Engineering at Gippsland

The Vice-Chancellor informed Council that he had responded to the issues raised by the Gippsland Advisory Council and that the Dean of the Faculty of Engineering and his colleagues were liaising closely with all stakeholders at the Gippsland campus. Mr John Hutchinson, Chairman, Gippsland Advisory Council, informed Council that the Advisory Council had received and discussed the Vice-Chancellor’s response and had subsequently sent a letter of support to Monash University Council.

RESOLUTION CL4/2003/125

1. Council noted that the Advisory Council expressed strong disappointment to the University Council over the lack of communication to the Advisory Council in respect to the details of the proposed degree course and details of the process of implementation.

2. Council noted that the Advisory Council strongly recommended to the University Council, the Vice-Chancellor and the Faculty of Engineering:

i) that to optimise the success of the proposed Bachelor of Civil and Environmental Engineering, this course must be delivered and administered from the Gippsland campus.

ii) in order to protect the interests of existing students and to maximise their future employment prospects, these students must have their courses taught out at the Gippsland campus.

(File RMO1999/0185)

11.2.3 Receipt of Proceedings

RESOLUTION CL4/2003/126

Council noted the proceedings of the Gippsland Advisory Council meeting 3/2003 held on 20 May 2003.

For action or noting by: Chair and Secretary, Gippsland Advisory Council

12. General Business

12.1 Senior Appointments

12.1.1 Proposal to advertise and fill the position of Dean, Faculty of Information Technology

A member suggested that the selection committee be augmented by inclusion of a student member. The Vice-Chancellor responded that he would bring the matter to the attention of the Vice-Chancellor Designate and the selection committee.

RESOLUTION CL4/2003/127

Council approved:

  • the proposal to advertise and fill the position of Dean, Faculty of Information Technology; and

  • the establishment of a selection committee as detailed in the document presented.

(File RMO1999/0565)

For action or noting by: Dean and Faculty Registrar, Information Technology, Divisional Director, Student and Staff Services, Manager, Senior Appointments

12.1.2 Acceptance of offers

RESOLUTION CL4/2003/128

Council noted that the following had accepted the offers of appointment indicated below and wished to record their thanks to Council:

  • Professor Stephen Parker – Deputy Vice-Chancellor and Vice-President.

  • Professor Merilyn Liddell – Pro Vice-Chancellor, Monash University Malaysia.

  • Associate Professor Don Campbell – Professor and Director, Monash Institute of Health Services Research, Faculty of Medicine, Nursing and Health Sciences.

  • Dr Karen Francis – Professor of Nursing, School of Nursing, Faculty of Medicine, Nursing and Health Sciences.

  • Professor Jayne Godfrey – Head, Department of Accounting and Finance, Faculty of Business and Economics.

  • Professor Robyn O’Hehir – Professor of Respiratory Medicine, Central and Eastern Clinical School, Faculty of Medicine, Nursing and Health Sciences.

(File Personnel)

RESOLUTION CL4/2003/129

Council noted that the following had accepted the indicated offers of appointment approved by the Special Professorial Appointments Committee of Council:

  • Associate Professor Tony Dingle – Fixed-Term Professor, Department of Economics, Faculty of Business and Economics.

  • Associate Professor Alan Farley – Professorial Fellow, Department of Accounting and Finance, Faculty of Business and Economics.

  • Associate Professor Peter Gronn – Personal Chair in Education, Faculty of Education.

  • Associate Professor Graham Jenkin – Personal Chair in Physiology, Department of Physiology, Faculty of Medicine, Nursing and Health Sciences.

  • Professor Tore Larsson – Adjunct Professor, Monash University Accident Research Centre.

  • Professor Barbara Workman – Professor of Geriatric Medicine, Southern Clinical School and Monash Institute of Health Services Research, Faculty of Medicine, Nursing and Health Sciences.

(File Personnel)

12.1.3 Professor of Adult Psychiatry – Appointment

RESOLUTION CL4/2003/130

Council approved an offer of an appointment as a Professor of Adult Psychiatry, Department of Psychological Medicine, Faculty of Medicine, Nursing and Health Sciences, for a period of five years, as per the report of the selection committee, be made to the person named in the document presented.

(File Personnel)

For action or noting by: Dean and Faculty Manager – Medicine, Nursing and Health Sciences, Manager, Senior Appointments

12.1.4 Professor of Infectious Diseases – Appointment

RESOLUTION CL4/2003/131

Council approved an offer of appointment as a Professor of Infectious Diseases, Central and Eastern Clinical School, Faculty of Medicine, Nursing and Health Sciences, for a period of five years, as per the report of the selection committee, be made to the person named in the document presented.

(File Personnel)

For action or noting by: Dean and Faculty Manager – Medicine, Nursing and Health Sciences, Manager, Senior Appointments

12.1.5 Professor of Obstetrics and Gynaecology – Appointment

RESOLUTION CL4/2003/132

Council approved an offer of appointment as a Professor of Obstetrics and Gynaecology, Department of Obstetrics and Gynaecology, Faculty of Medicine, Nursing and Health Sciences, for a period of five years, as per the report of the selection committee, be made to the person named in the document presented.

(File Personnel)

For action or noting by: Dean and Faculty Manager – Medicine, Nursing and Health Sciences, Manager, Senior Appointments

12.1.6 Appointment of Selection Committees

12.1.6.1 Chair of Archival Systems, School of Information Management and Systems, Faculty of Information Technology (Secretarial note: minute 9.4.3 refers) (File RMO1997/0768)

12.1.6.2 Chair of Biotechnology, School of Arts and Sciences, Monash University Malaysia and Faculty of Science (Secretarial note: minute 9.4.2 refers) (File RMO2002/0167)

12.1.6.3 Chair in the School of Business, Monash University Malaysia, and Faculty of Business and Economics (Secretarial note: item 9.4.4 refers) (File RMO2002/0167)

12.1.6.4 Professor of Communication, School of Political and Social Inquiry, and School of Humanities, Communications and Social Sciences (Gippsland campus), Faculty of Arts (Secretarial note: minute 12.2 refers)

12.1.6.5 Professor of Financial Accounting and Auditing, Department of Accounting and Finance, Faculty of Business and Economics (Secretarial note: Council was advised that a selection committee for an existing position of Professor of Financial Accounting and Auditing had been established obviating the need for a further committee. Minute 9.4.6 refers) (File RMO2001/1346)

12.1.6.6 Chair of Health Economics, Centre for Health Program Evaluation, Faculty of Business and Economics (Secretarial note: minute 9.4.5 refers) (File RMO2001/1346)

12.1.6.7 Professor and Director of Radiation Oncology, Central and Eastern Clinical School, Faculty of Medicine, Nursing and Health Sciences, and The Alfred (Secretarial note: minute 9.4.1 refers) (File RMO2002/0435)

RESOLUTION CL4/2003/133

That Council approve the establishment of the selection committees for appointments to the following positions – Chair of Archival Systems, Chair of Biotechnology, Chair in the School of Business, Monash University Malaysia, Professor of Communication, Chair of Health Economics, Professor and Director of Radiation Oncology as detailed in the document presented.

For action or noting by: Pro Vice-Chancellor, Malaysia, Deans and Faculty Registrar/Faculty Managers - Arts, Business and Economics, Information Technology, Medicine, Nursing and Health Sciences, Manager, Senior Appointments

12.1.7 Proposal to continue the appointment process for Professor and Director, Learning And Teaching (Secretarial note: minute 6.1 refers)

RESOLUTION CL4/2003/134

Council approved the continued appointment action and the establishment of a selection committee for the appointment of a Professor and Director, Learning and Teaching, as detailed in the document presented.

(File RMO1997/0453)

For action or noting by: Deputy Vice-Chancellor (Academic and Planning), Manager, Senior Appointments

12.1.8 Council nominees to selection committees

RESOLUTION CL4/2003/135

Council approved the nomination of the Council members as Council’s nominees to the selection committees as detailed in the document presented.

12.2 Professor of Communication (Secretarial note: minute 12.1.6.4 refers)

RESOLUTION CL4/2003/136

Council approved the proposal to establish and fill the position of Professor of Communication as detailed in the document presented.

(File RMO1997/0553)

For action or noting by: Dean and Faculty Manager – Arts, Manager, Senior Appointments, Secretary to Academic Board

12.3 Cooperative Research Centre For Advanced Composite Structures Ltd

RESOLUTION CL4/2003/137

Council approved Monash University becoming a member of the Cooperative Research Centre for Advanced Composite Structures Ltd subject to clearance of all legal agreements by the University Solicitor’s Office; and

Council appointed Professor Rhys Jones, Department of Mechanical Engineering as a director of the Company.

(File RMO1999/0839)

For action or noting by: Deputy Vice-Chancellor (Research and Development), Dean and Faculty Academic Manager – Engineering, University Solicitor, Professor of Mechanical Engineering

12.4 Constitution of CRC for Asthma Ltd

RESOLUTION CL4/2003/138

Council, in accordance with the provisions of clause 25.1 of the Constitution of CRC for Asthma Ltd (ACN 089 141 480), authorised the amendment of the company’s Constitution in the terms set out in the paper provided to Council members.

(File RMO2000/0960)

For action or noting by: University Solicitor

12.5 Monash University Herb Feith Foundation Regulations 2003 (Secretarial note: minute 7.5 refers)

RESOLUTION CL4/2003/139

Council made the regulations entitled Monash University Herb Feith Foundation Regulations 2003.

(File RMO2003/0594)

For action or noting by: Deputy Vice-Chancellor (Resources), Dean and Faculty Manager – Arts, Divisional Director, Corporate Finance, Director, Centre of Southeast Asian Studies, Director, University Development and Alumni Office, University Solicitor, Treasurer, Group Accountant

12.6 Proposal to issue a Joint Testamur

RESOLUTION CL4/2003/140

In accordance with subsection 23(4) of the Monash University Act, Council approved the proposal of the Faculty of Medicine, Nursing and Health Sciences to issue a testamur featuring the name and logo of both Monash University and Melbourne University to those students conferred with the "Graduate Diploma in Mental Health Sciences – Community Mental Health".

(File RMO1997/0018)

For action or noting by: Dean and Faculty Manager – Medicine, Nursing and Health Sciences, Divisional Director, Student and Staff Services

12.7 Reports on Outside Studies Programs

RESOLUTION CL4/2003/141

Council received and noted OSP reports from the following staff:

Faculty of Arts

  • Dr A Butfoy, School of Political and Social Inquiry

  • Associate Professor D Miller, Head, Department of Anthropology

  • Associate Professor Ian Copland, Department of History

  • Dr J Browitt, School of Languages, Cultures and Linguistics

  • Dr M Fletcher, Director, Centre for Gippsland Studies

  • Ms D Manning, Department of Social Welfare, Gippsland

  • Dr M Ackland, School of Literary, Visual and Performance Studies

  • Dr S Blackburn, School of Political and Social Inquiry

  • Dr R Spegele, Department of Politics

Faculty of Law

  • Professor C R Williams

  • Dr S Joseph

  • Associate Professor A Evans

  • Ms J Paterson

  • Ms S Rodrick

(File RMO2002/0168)

12.8 Next Meeting

The next meeting of Council is a special meeting scheduled to be held at 4.30 pm on Monday, 11 August 2003 in the Sir George Lush Room.