Council Meeting 4-2003
Meeting No. 4/2003 of the Monash University Council was
held between 5.00 pm and 7.50 pm on Monday, 14 July in the Clayfield
Room, Building A Library and Administration, Caulfield Campus.
There were present:
Mr J K Ellis,
Chancellor, Presiding
Dr J M Hearn,
Deputy Chancellor
Professor P LeP
Darvall, Vice-Chancellor
Professor A W
Lindsay, Chair of Academic Board
|
Ms L Adler
Mr G Barnes
Professor C Bourke MBE
Dr R Galbally AO
Ms D Halstead
Mr J Hutchinson
Mr J Laurie AC
|
Ms J Menzies
Ms W Peter
Miss D R Pizzey AM
Mr T Pritchard
Dr B Robinson AM
Ms J Samms
Professor T Sridhar
|
In attendance were:
Ms A Crook AO,
Deputy Vice-Chancellor (Resources)
Professor G
Bouma, Acting Deputy Vice-Chancellor (Research and Development)
Professor S
Parker, Deputy Vice-Chancellor
Ms C Harboe-Ree,
University Librarian
Ms M Jackson,
Executive Director, Marketing and Public Affairs
Mr T Pollock,
Vice-President, International
Professor M
Evans, Director, University Planning and Research and Director, Monash
University Centre in London
Mr J Matthews,
Divisional Director, Corporate Finance
Mr J Sanders,
Chief Operating Officer, Monash Commercial
Professor R
Willis, Academic Director, Caulfield
Secretary:
Mr T Calder, Director, Secretariat and Executive
Services
MINUTES
PART A
1. PROCEDURAL MATTERS
1.1 Apologies
Apologies were received from Mr Paul Ramler AM, Ms Penny
Hutchinson and Associate Professor David Suter.
1.2 Special Leave
Council approved requests for special leave for meeting
5/2003 (11 August) for Ms Penny Hutchinson and Mr John Laurie and for
meeting 6/2003 (29 September) for the Chancellor.
1.3 Starring of Items
Items 1.1 Apologies, 1.2 Special Leave,
1.3 Starring of Items, 1.4 Approval of Non-Starred Items,
1.5.0 Council performance 1.5.1 Vice-Chancellor’s Issues and
Speculations, 1.5.2 Report of the Membership Committee, 1.5.3
Report of the Honorary Degrees Committee, 1.5.4 Use of the
University Seal, Confirmation of Minutes of Previous Meeting,
3 Chancellor’s Business, 4 Vice-Chancellor’s Business, 5.1
Enrolments, 7.1 ACcESS MNRF, 7.4 Proposed Seminar
Building, South African Campus, 7.6 Receipt of Proceedings
of Resources and Finance Committee, 8 Report of the Board of
Monash Commercial Pty Ltd, 9.2 Amendment to Exclusion for
Unsatisfactory Progress Regulations – Notice of Hearing, 10
Report of Equal Opportunity Committee, 11.2.2 Engineering at
Gippsland and 12.1.1 Proposal to advertise and fill the position
of Dean, Faculty of Information Technology were starred and
discussed at the meeting.
1.4 Approval of Non-Starred Items
Council resolved on the motion of the Chairman:
‘that all items on the agenda not starred be adopted
without discussion, and the action recommended be taken or the
information therein noted’.
1.5 Confidential Items
1.5.0 Council performance
This item was added to the agenda at the meeting.
The Chancellor informed members that he had completed
his annual round of individual performance discussions with Council
members. Summarising the outcomes of the discussions, the Chancellor
noted that while the Vice-Chancellor had performed to the highest
standards over a difficult twelve-month period, and that although the
Council and the University had done well, there was significant room for
improvement.
Issues raised by members during their discussions with
the Chancellor included:
-
Council needed to receive improved
management and financial information including a revised reporting
format for Monash Commercial;
-
the ongoing need to closely monitor the progress of
the South Africa campus;
-
the University’s strategies needed to be expressed in
a less complicated manner;
-
Council needed to receive from management an overall
strategic report detailing the possible ramifications of the proposed
higher education reform package and including an analysis of the
Labour Party’s proposed tertiary reform agenda;
-
the need for better time management of meetings of
Council including improved content and ordering of Council agendas;
-
short term issues of concern to members including the
South Africa campus, the quality of management reports submitted to
Council, the campus/faculty matrix and the overall objective of
improving Monash’s quality, reputation and research outcomes; and
-
University management to occasionally inform Council
on occupational health and safety issues.
The Chancellor informed Council that it should consider
both himself and Deputy Chancellor, Dr June Hearn to be on twelve-month
rolling performance based appointments that were subject to review
annually by Council.
Concluding his report, the Chancellor thanked members
for their continued effort and support and noted that the performance
issues raised by members would be further discussed at the special
meeting of Council on 11 August 2003 where Council would also further
discuss governance issues including those raised during the presentation
by Professor Chait.
1.5.1 Vice-Chancellor’s Issues and Speculations
Council meeting 5/2003 to be held on 11 August 2003
Noting that meeting 5/2003 would be his last meeting of
Council before his retirement, the Vice-Chancellor informed Council that
he would provide Council with a "state of the union" address and an
analysis of what Monash could learn from the recent Auditor-General’s
report on RMIT.
Ramifications of the Higher Education Reform Package
The Vice-Chancellor informed Council that should the
Senate pass the proposed reforms, Monash would be slightly advantaged
based on retaining its current student mix. Further, the Vice-Chancellor
advised members that the range of initiatives proposed in the reform
package was being widely discussed within the University and Council
would be provided with updates at future meetings.
Monash South Africa
The Vice-Chancellor reminded Council that the South
Africa campus was now in its third year of operation and noted that
current projections for the campus indicated that it would breakeven
within 5 years and reach a cumulative positive about 3 years later.
Council was informed that the South Africa Campus Risk Review
Subcommittee had met two times, and there was also a review group
reporting to the Vice-Chancellor, consisting of Professor Stephen
Parker, Mr Tony Pollock and Mr Greg Connell, liaising with the Deputy
Vice-Chancellor (Resources).
Noting that Monash International would assist the campus
with recruitment of students from outside South Africa and a marketing
staff member had been seconded to the campus to assist with the
recruitment of students commencing in 2004, the Vice-Chancellor informed
Council that once the 2004 student numbers were known, Council would be
in a position to consider the appropriateness of the current strategy
for the South Africa campus.
At this point in the meeting, Council discussed and
resolved item 7.4 Proposed Seminar Building, South African Campus.
1.5.2 Report of the Membership Committee
1.5.2.1 Receipt of Report
RESOLUTION CL4/2003/80
Council received and noted the report of meeting 1/2003
of the Membership Committee of Council held on Thursday, 12 June 2003.
(File RMO1997/1107)
1.5.2.2 Filling of Vacancies on Council for 2004
RESOLUTION CL4/2003/81
Council will recommend to the Minister that Mr Paul
Ramler AM be reappointed as Governor-in-Council appointee and Dr June
Hearn and Professor Colin Bourke MBE as Council appointees for further
terms commencing 1 January 2004 and ending 31 December 2006.
For action or noting by: Secretary to Council
RESOLUTION CL4/2003/82
Council noted that a ranked short list of nominees to
fill the vacancy created by the departure of Miss Dorothy Pizzey AM
would be presented to Council.
RESOLUTION CL4/2003/83
Council noted the information concerning Council
elections.
(File RMO1997/1107)
1.5.2.3 The Deputy Chancellors
RESOLUTION CL4/2003/84
Council approved the reappointment of Mr Paul Ramler AM
and Dr June Hearn to the position of Deputy Chancellor for a term of
office concluding 31 December 2006.
(File RMO1998/0930)
1.5.2.4 Filling of vacancies on Council Committees and
Subcommittees for 2003
RESOLUTION CL4/2003/85
Council approved the following appointments:
| Executive Committee
of Council |
Equal Opportunity
Committee |
| Dr Brian Robinson AM |
Mr Terry Pritchard |
| |
|
| Special Professorial
Appointments Committee |
Honorary Degrees
Committee |
| Professor Tam Sridhar |
Dr Rhonda Galbally AO |
(File RMO1997/1107)
For action or noting by: Secretaries to Executive
Committee, Equal Opportunity Committee, Special Professorial
Appointments Committee and Honorary Degrees Committee
RESOLUTION CL4/2003/86
Council approved a review of the terms of reference and
membership of the Equal Opportunity Committee and its subcommittees
(Subcommittee for Equal Opportunity in Employment and Subcommittee for
Student Equity and Access) and noted that the Chancellor, Professor
Colin Bourke, Professor Alan Lindsay and the Secretary to Council would
meet to discuss implementation of a review process.
For action or noting by: Chairpersons and Secretaries to
Equal Opportunity Committee, Subcommittee for Equal Opportunity in
Employment and Subcommittee for Student Equity and Access
1.5.2.5 Declaration of Private Interests
RESOLUTION CL4/2003/87
Council approved that all members and prospective
members of Council be required to complete the revised Declaration of
Private Interests subject to amendment of the final paragraph by
deletion of the words "my Minister" and inclusion of the words "the
Chancellor".
(File RMO1998/0045)
For action or noting by: Secretary to Council
1.5.3 Report of the Honorary Degrees Committee
Prior to the Chancellor’s report, a member recorded her
concern that an item should come to Council with members being unable to
participate in discussion of the matter.
1.5.3.1 Receipt of Report
RESOLUTION CL4/2003/88
Council received and noted the report of the Honorary
Degrees Committee Meeting 1/2003 held on Friday, 4 July 2003.
(File RMO1997/1110)
1.5.3.2 Nominations for the Award of Honorary Degrees
RESOLUTION CL4/2003/89
Council approved, without discussion, the recommendation
of the Honorary Degrees Committee for the award of honorary degrees as
presented orally by the Chancellor, Mr Jerry Ellis.
(File RMO1997/1110)
For action or noting by: Secretary to Honorary Degrees
Committee
1.5.4 Use of the University Seal
A member requested that greater detail on items other
than lease related issues be provided in the report to Council. The
Deputy Vice-Chancellor (Resources) agreed to ensure that future reports
to Council provided greater detail.
RESOLUTION CL4/2003/90
Council noted the report of the Vice-Chancellor dated 2
July 2003 on the affixing of the Common Seal to documents executed under
Seal pursuant to Statute 8.1, Section 2.1.5.
(File RMO1997/0889)
For action or noting by: Deputy Vice-Chancellor
(Resources), Divisional Director, Corporate Finance, University
Solicitor
1.6 Admission of Observers
Authorised observers were admitted to the meeting
following confidential items.
2. Confirmation of Minutes of Previous Meetings
The Minutes of Meeting 3/2003 held on 5 May 2003 and the
Minutes of Special Meeting held on 22 May 2003 were circulated.
2.1 Minutes of Meeting 3/2003 held on 5 May 2003
RESOLUTION CL4/2003/91
Council confirmed the Minutes of Meeting 3/2003 held on
5 May 2003.
2.2 Minutes of Special Meeting held on 22 May 2003
RESOLUTION CL4/2003/92
Council confirmed the Minutes of Special Meeting held on
22 May 2003.
PART B STARRED ITEMS
3. Chancellor’s Business
3.1 Queen’s Birthday Honours
RESOLUTION CL4/2003/93
Council noted with acclamation Queen’s Birthday Honours
awarded to people associated with Monash University as detailed in the
paper provided.
(File RMO1999/0190)
3.2 Change of venues of Council meetings
The Chancellor informed members of a change of venues
for Council meeting 6/2003 (29 September) to Clayton campus and Council
meeting 7/2003 (10 November) to Gippsland campus. Further, members were
reminded that Council meeting 5/2003 (11 August) would commence at 4.30
pm.
4. Vice-Chancellor’s Business
4.1 Monash Research Performance
Professor Gary Bouma, Acting Deputy Vice-Chancellor
(Research and Development) introduced the item and a paper titled
Recent Research Wins was tabled.
Professor Bouma outlined recent research activities
including the following:
-
2002 Round 2 ARC Linkage Grant Application Results –
Monash University won 18 grants, a 52% success rate, however, Monash
was placed 6th for the overall amount won and in $ per
grant;
-
NH&MRC Program Grants – Dr James Whisstock, a former
Logan Fellow, won a $6M grant while a team led by Professor Julian
Rood and Professor Ben Adler won a $15M grant, the largest amount ever
awarded in this program to date;
-
Dr Ben Perkins and fellow researchers won a $1.5M
grant from NIH for blood disorder research, a fully funded research
grant; and
-
research income had increased from $78.8M in 2001 to
$91.6M in 2002 an increase of 16.3%. This does not include CRC income.
The Chancellor thanked Professor Bouma for his
presentation and noted that Council looked forward to receiving a report
benchmarking Monash’s research performance against other
research-intensive universities at a later meeting.
RESOLUTION CL4/2003/94
Council received and noted the advice of Professor Gary
Bouma, Acting Deputy Vice-Chancellor (Research and Development).
(File RMO2001/1153)
For action or noting by: Deputy Vice-Chancellor
(Research and Development)
4.2 Strategic Plan for the library and the interaction the library
has within the University
Professor Alan Lindsay, Deputy Vice-Chancellor (Academic
and Planning) introduced the item noting that Monash had been fortunate
in obtaining the services of such a distinguished librarian as Ms
Harboe-Ree to replace the former distinguished librarian, Professor
Edward Lim.
Ms Cathrine Harboe-Ree informed Council that Monash had
a strong library and outlined Monash’s strengths - a good collection for
a young university together with an extremely strong electronic
collection, good relationships developed with the faculties, strong
commitment to customer service and servicing off-campus and
transnational students.
Issues for the library included improvement to the
library’s planning processes, implementation of a facilities master plan
with a goal of creating inspiring libraries that respond to both student
needs and the needs of their precinct, improving services to support
staff and students, improved information literacy and the establishment
of an electronic press.
Following discussion of the library’s relationship with
Monash South Africa campus and Monash Malaysia campus and the role of
commercial publishing and electronic presses, the Chancellor thanked Ms
Harboe-Ree for her presentation and commended all library staff for
their achievements particularly during a time when resources were
scarce.
RESOLUTION CL4/2003/95
Council received the document, Monash University
Library: Presentation to Monash University Council and noted the
advice of Ms Cathrine Harboe-Ree, University Librarian.
(File RMO1997/0315)
For action or noting by: University Librarian
4.3 Revised Monash Identity – Visual expressions
Ms Meredith Jackson, Executive Director, Marketing and
Public Affairs provided Council with a presentation detailing revised
brand attributes, branding architecture including a brand hierarchy and
a revised brand identity.
Following the presentation, a member noted two usage
issues:
i) proposed instances where the shield was separated
from the words "Monash University", should be re-examined; and
ii) use of the word "Monash" in relation to non-core
activities, such as Monash Commercial, should be avoided.
RESOLUTION CL4/2003/96
Council received and noted the advice of Ms Meredith
Jackson, Executive Director, Marketing and Public Affairs and endorsed
the implementation of the Monash Identity concept as presented.
(File RMO2001/0329)
For action or noting by: Executive Director, Marketing
and Public Affairs
PART C ITEMS FOR APPROVAL OR INFORMATION
5. Matters Arising from the Minutes (not dealt with elsewhere in the
agenda)
5.1 Enrolments 2003
Professor Merran Evans, Director, University Planning
and Research and Director, Monash University Centre in London provided
Council with an enrolment report summarising Monash’s enrolment position
for the year as at 1 July 2003. A member requested that future reports
contain comparators indicating how Monash ranked alongside other major
institutions.
Mr Tony Pollock, Vice-President, International informed
Council that the People’s Republic of China was now the number one
source country for new international students studying on Australian
campuses while India was an increasingly important source for
graduate/postgraduate students.
Other matters raised by Mr Pollock included the
importance of offshore recruitment agents for the supply of
international students, the importance of scholarships in attracting
higher degree by research students, that two-thirds of all international
students were enrolled in the Faculties of Information Technology and
Business and Economics with Caulfield campus still showing the strongest
growth in student numbers. A member noted that improved language and
learning support services would be required given the projected growth
in international student numbers.
RESOLUTION CL4/2003/97
Council received and noted the advice of Professor
Merran Evans, Director, University Planning and Research and Director,
Monash University Centre in London and Mr Tony Pollock, Vice-President,
International.
(File RMO2001/1605)
For action or noting by: Director, University Planning
and Research and Director, Monash University Centre in London, and
Vice-President, International
6. Report of the Executive Committee
6.1 Professor and Director, Learning and Teaching (Secretarial
note: minute 12.1.7 refers)
The Executive Committee of Council, acting under its
delegation from Council, met on 18 June 2003 and approved the
advertising of, and commencement of a candidate search process for, a
position of Professor and Director, Learning and Teaching as detailed in
the document circulated to members of the Executive Committee.
(File RMO1998/0598)
6.2 ES Cells International Pte Ltd
The Executive Committee of Council, acting under its
delegation from Council, met on 18 June 2003 and approved the amendments
to the articles of Association (the Constitution) of ES Cells
International Pte Ltd and the execution of the Shareholders Agreement of
ES Cells International Pte Ltd as detailed in the document circulated to
members of the Executive Committee.
(File RMO2002/1729)
RESOLUTION CL4/2003/98
Council noted the approvals granted by the Executive
Committee of Council at its meeting held on 18 June 2003.
7. Report of the Resources and Finance Committee
7.1 ACcESS MNRF
A member noted that the proposal for Monash to enter
into a joint venture establishing the Australian Computational Earth
System Simulator (ACcESS) included a statement that the mutual indemnity
clause was slightly broader than the University’s insurance cover and
the distributed agenda papers did not include any further risk analysis
of the issue.
Professor Gary Bouma, Acting Deputy Vice-Chancellor
(Research and Development), advised Council that the University was
continuing to attempt to resolve the broader issue with the commonwealth
and state governments and agreed to provide a risk analysis that would
be distributed to members.
The Vice-Chancellor noted members’ comments and agreed
that appropriate risk analysis would be provided in any future
proposals.
RESOLUTION CL4/2003/99
Council approved that Monash University enter into an
unincorporated joint venture establishing the Australian Computational
Earth System Simulator (the ACcESS Facility) with the University of
Queensland, Victorian Partnership for Advanced Computing Ltd, Royal
Melbourne Institute of Technology, the University of Melbourne and the
Commonwealth Scientific and Industrial Research Organisation.
(File RMO2003/0654)
For action or noting by: Deputy Vice-Chancellor
(Resources), Deputy Vice-Chancellor (Research and Development), Dean and
Faculty Academic Manager – Science, Director, Australian Crustal
Research Centre, Divisional Director, Corporate Finance, University
Solicitor, Group Accountant
7.2 Purchase of Land: Corner Blackburn and Wellington Roads, Clayton
RESOLUTION CL4/2003/100
Council approved the purchase of the land at the Corner
Blackburn and Wellington Roads, Clayton on the terms and conditions as
detailed in the document presented.
(File RMO1998/1489)
For action or noting by: Director, Monash University
Foundation Pty Ltd, Deputy Vice-Chancellor (Resources), Divisional
Director, Corporate Finance, University Solicitor, Group Accountant
7.3 Project Financing and Delivery Models – Operating Leases
RESOLUTION CL4/2003/101
Council adopted the suite of project financing and
delivery methods as outlined in the document presented for application
to future selected projects, subject to:
-
receipt of the Auditor General’s formal opinion on the
delivery models; and
-
the Minister’s agreement to allow ground leases to be
granted in excess of 21 years (21 years is the maximum term under
Section 35AA of the Monash University Act).
(File RMO1998/1655)
For action or noting by: Deputy Vice-Chancellor
(Resources), Divisional Director, Corporate Finance, University
Solicitor, Group Accountant
7.4 Proposed Seminar Building, South African Campus
The Vice-Chancellor introduced the item and informed
Council that while there was not consensus on the proposal, the
construction of the Seminar Building and the resultant release of
student accommodation currently used as office space, was critical to
the campus meeting its 2004 student intake numbers. Further,
alternatives including leasing nearby student accommodation and
extending the teaching day to include night classes had been
investigated and found to be unsatisfactory or unworkable solutions.
Overall, the Vice-Chancellor recommended that on
balance, Council should approve the construction of the building.
Members discussed a range of issues including the timing
of future decisions on a revised strategy for South Africa, the effect
on the campus should the proposal be rejected, the reliability of the
projected student numbers provided to Council, the introduction of short
courses and professional training and the level of support provided to
the campus by government and government departments.
Concluding the discussion, the Chancellor noted the
concerns of members and the view of the Vice-Chancellor that Council may
need to revisit its South Africa campus strategy once the 2004 student
numbers were finalised.
Summarising the views of members, the Chancellor noted
that members were concerned about the campus however, the proposal to
construct the proposed Seminar Building should proceed and Council would
await further advice, including a report from the South Africa Campus
Risk Review Subcommittee before deciding on a future strategy for the
campus.
RESOLUTION CL4/2003/102
Council approved:
-
the construction of the Seminar Building, including
both teaching spaces and staff offices;
-
an Australian based loan for the project through
Monash University; and
-
the letting of a building contract if within the
amount detailed in the document presented.
(File RMO2003/0947)
For action or noting by: Deputy Vice-Chancellor
(Resources), Pro Vice-Chancellor, Monash South Africa, Divisional
Director, Corporate Finance, University Solicitor, Group Accountant
7.5 Monash University Herb Feith Foundation (Secretarial note:
minute 12.5 refers)
RESOLUTION CL4/2003/103
Council approved the proposal to establish the Monash
University Herb Feith Foundation:
-
for the primary purpose of funding a Chair position
and raising funds to support projects and activities consistent with
the objects of Monash University under its Act;
-
with the expectation that the Foundation will form
part of a Faculty of Arts Foundation in the future; and
-
subject to final drafting and approval of the
Foundation regulations by the University Solicitor’s Office for
approval by Council.
(File RMO2003/0594)
For action or noting by: Deputy Vice-Chancellor
(Resources), Dean and Faculty Manager – Arts, Divisional Director,
Corporate Finance, University Solicitor, Director, Centre of Southeast
Asian Studies, Director, University Development and Alumni Office,
Treasurer, Group Accountant
7.6 Receipt of Proceedings
Responding to the comments of members, the Chancellor
requested that communication with donors to foundations be closely
monitored to ensure that donors were appropriately informed of the
status of all past and future fund raising activities.
RESOLUTION CL4/2003/104
Council received and noted the proceedings of the
Resources and Finance Committee meeting held on 23 June 2003.
For action or noting by: Deputy Vice-Chancellor
(Resources), Divisional Director, Corporate Finance, Group Accountant
8. Report of the Board of Monash Commercial Pty Ltd
A member noted that the Report of the Board of Monash
Commercial Pty Ltd, while improved, was still lacking detail in the
areas of commitments and liabilities and that he would write to the
Deputy Vice-Chancellor (Resources) with suggested improvements.
RESOLUTION CL4/2003/105
Council received and noted the report of meeting 3/2003
of the Board of Monash Commercial Pty Ltd held on 13 June 2003.
(File RMOR2001/112)
For action or noting by: Deputy Vice-Chancellor
(Resources), Chairman, Monash Commercial Pty Ltd, Chief Operating
Officer of Monash Commercial Pty Ltd, Secretary of Monash Commercial Pty
Ltd
9. Report of the Academic Board
9.1 Receipt of Report
RESOLUTION CL4/2003/106
Council received and noted the report of meeting 3/2003
of the Academic Board held on Wednesday, 18 June 2003.
(File RMO2001/0552)
9.2 Amendment to Exclusion for Unsatisfactory Progress Regulations –
Notice of Hearing
A member queried the appropriateness of the timeline
contained in the revised regulation, however, the Deputy Vice-Chancellor
(Academic and Planning) informed the member that all possible
alternatives had been explored and that the timeline built into the
revised regulation was the most satisfactory solution available.
RESOLUTION CL4/2003/107
Council approved the proposed amendment to the
‘Exclusion for Unsatisfactory Progress Regulations’ in relation to the
time required to be given to students for notice of hearings.
(File RMO2001/0500)
For action or noting by: Deans and Faculty
Managers/Faculty Academic Manager/Faculty Registrars/Acting Faculty
Manager/Faculty Academic Manager – all faculties, Deputy University
Solicitor
9.3 Award of the degree of Doctor of Medicine
RESOLUTION CL4/2003/108
Council approved the proposal of the Faculty of
Medicine, Nursing and Health Sciences to award the degree of Doctor of
Medicine to Dr Grant Blashki, for his thesis ‘Education of General
Practitioners on Depressive Disorder: Efficacy of a Distance Education
Program on the Attitudes, Knowledge and Practices – a Randomised
Controlled Trial’.
(File Personnel)
For action or noting by: Dean and Faculty Manager –
Medicine, Nursing and Health Sciences, Manager, Graduations, Graduations
Officer
9.4 Senior Academic Positions
9.4.1 Professor/Director of Radiation Oncology (Secretarial
note: minute 12.1.6.7 refers)
RESOLUTION CL4/2003/109
Council approved the proposal of the Faculty of
Medicine, Nursing and Health Sciences to establish and fill the position
of Professor/Director of Radiation Oncology at The Alfred.
(File RMO2002/0435)
For action or noting by: Dean and Faculty Manager –
Medicine, Nursing and Health Sciences, Manager, Senior Appointments
9.4.2 Chair of Biotechnology/Head of the School of Arts and Sciences,
Monash University Malaysia (Secretarial note: minute 12.1.6.2
refers)
RESOLUTION CL4/2003/110
Council approved the proposal of the Faculty of Science
to establish and fill a Chair of Biotechnology/Head of the School of
Arts and Sciences, Monash University Malaysia.
(File RMO2002/0167)
For action or noting by: Pro Vice-Chancellor, Malaysia,
Deans and Faculty Academic Manager/Faculty Manager – Science and Arts,
Manager, Senior Appointments
9.4.3 Chair of Archival Systems (Secretarial note: minute
12.1.6.1 refers)
RESOLUTION CL4/2003/111
Council approved the proposal of the Faculty of
Information Technology to establish and fill a Chair of Archival
Systems.
(File RMO1997/0768)
For action or noting by: Dean and Faculty Registrar –
Information Technology, Manager, Senior Appointments
9.4.4 Chair in the School of Business, Monash University Malaysia
(Secretarial note: minute 12.1.6.3 refers)
RESOLUTION CL4/2003/112
Council approved the proposal of the Faculty of Business
and Economics to establish and fill a Chair in the School of Business,
Monash University Malaysia.
(File RMO2002/0167)
For action or noting by: Pro Vice-Chancellor, Malaysia,
Dean and Faculty Manager – Business and Economics, Manager, Senior
Appointments
9.4.5 Chair of Health Economics (Secretarial note: minute
12.1.6.6 refers)
RESOLUTION CL4/2003/113
Council approved the proposal of the Faculty of Business
and Economics to establish and fill a Chair of Health Economics in the
Centre for Health Program Evaluation.
(File RMO2001/1346)
For action or noting by: Dean and Faculty Manager –
Business and Economics, Manager, Senior Appointments
9.4.6 Chair in Financial Accounting and Auditing (Secretarial
note: minute 12.1.6.5 refers)
RESOLUTION CL4/2003/114
Council approved the proposal of the Faculty of Business
and Economics to establish and fill a Chair of Financial Accounting and
Auditing.
(File RMO2001/1346)
For action or noting by: Dean and Faculty Manager –
Business and Economics, Manager, Senior Appointments
9.4.7 Appointment of Fellow of the Faculty of Art and Design
RESOLUTION CL4/2003/115
Council noted the decision of the Board of the Faculty
of Art and Design to appoint Professor Takashi Nagata to the position of
Fellow of the Faculty.
(Personnel)
For action or noting by: Dean and Faculty Manager – Art
and Design
9.5 Monash University Academic Structure
9.5.1 Separation of the School of Engineering and Science into a
School of Engineering and a School of Arts and Sciences, at the Monash
University Malaysia Campus
RESOLUTION CL4/2003/116
Council approved the proposal of the Faculty of Science
to separate the School of Engineering and Science into a School of
Engineering and a School of Arts and Sciences, at the Monash University
Malaysia campus.
(File RMO2002/0167)
For action or noting by: Pro Vice-Chancellor, Malaysia,
University Solicitor
9.5.2 Changes Approved by the Academic Board
RESOLUTION CL4/2003/117
Council noted that the Academic Board approved the
following matters in relation to the University’s Academic Structure:
-
a proposal from the Board of the Faculty of Business
and Economics to change the name of the ‘National Key Centre in
Industrial Relations’ to become the ‘Centre for Work and Employment’;
and
-
a proposal from the Board of the Faculty of Law to
disestablish the National Australia Bank Centre. (This centre has not
operated as an entity for over a year. The Faculty has communicated
with the National Australia Bank. Financial operations have been
finalised.)
(File RMO2001/1346)
For action or noting by: Deans and Faculty Manager and
Acting Faculty Manager – Business and Economics and Law
9.6 Community Service Policy
RESOLUTION CL4/2003/118
Council noted the updated ‘Community Service Policy’
presented that had been approved by the Academic Board.
(File RMO1998/3293)
For action or noting by: Director, University Planning
and Research and Director, Monash University Centre in London
9.7 Receipt of Proceedings
RESOLUTION CL4/2003/119
Council noted the proceedings of the Academic Board
meeting held on 18 June 2003.
10. Report of Equal Opportunity Committee
A member queried the gender balance of senior university
decision-making bodies. The Chairman of the Equal Opportunity Committee
invited the member to discuss the matter with him following the meeting.
10.1 Receipt of Report
RESOLUTION CL4/2003/120
Council received and noted the report of the Equal
Opportunity Committee meeting 2/2003 held on 16 June 2003.
(File RMO2003/0625)
10.2 Receipt of Proceedings
RESOLUTION CL4/2003/121
Council noted the proceedings of the Equal Opportunity
Committee meeting 2/2003 held on 16 June 2003.
For action or noting by: Chair and Secretary, Equal
Opportunity Committee
11. Reports of Gippsland Advisory Council
11.1 Gippsland Advisory Council Meeting 2/2003
11.1.1 Receipt of Report
RESOLUTION CL4/2003/122
Council received and noted the report of the Gippsland
Advisory Council meeting 2/2003 held on 8 April 2003.
(File RMO1997/0888)
11.1.2 Receipt of Proceedings
RESOLUTION CL4/2003/123
Council noted the proceedings of the Gippsland Advisory
Council meeting 2/2003 held on 8 April 2003.
For action or noting by: Chair and Secretary, Gippsland
Advisory Council
11.2 Gippsland Advisory Council Meeting 3/2003
11.2.1 Receipt of Report
RESOLUTION CL4/2003/124
Council received the report of the Gippsland Advisory
Council meeting 3/2003 held on 20 May 2003.
(File RMO1997/0888)
11.2.2 Engineering at Gippsland
The Vice-Chancellor informed Council that he had
responded to the issues raised by the Gippsland Advisory Council and
that the Dean of the Faculty of Engineering and his colleagues were
liaising closely with all stakeholders at the Gippsland campus. Mr John
Hutchinson, Chairman, Gippsland Advisory Council, informed Council that
the Advisory Council had received and discussed the Vice-Chancellor’s
response and had subsequently sent a letter of support to Monash
University Council.
RESOLUTION CL4/2003/125
1. Council noted that the Advisory Council expressed
strong disappointment to the University Council over the lack of
communication to the Advisory Council in respect to the details of the
proposed degree course and details of the process of implementation.
2. Council noted that the Advisory Council strongly
recommended to the University Council, the Vice-Chancellor and the
Faculty of Engineering:
i) that to optimise the success of the proposed Bachelor
of Civil and Environmental Engineering, this course must be delivered
and administered from the Gippsland campus.
ii) in order to protect the interests of existing
students and to maximise their future employment prospects, these
students must have their courses taught out at the Gippsland campus.
(File RMO1999/0185)
11.2.3 Receipt of Proceedings
RESOLUTION CL4/2003/126
Council noted the proceedings of the Gippsland Advisory
Council meeting 3/2003 held on 20 May 2003.
For action or noting by: Chair and Secretary, Gippsland
Advisory Council
12. General Business
12.1 Senior Appointments
12.1.1 Proposal to advertise and fill the position of Dean, Faculty
of Information Technology
A member suggested that the selection committee be
augmented by inclusion of a student member. The Vice-Chancellor
responded that he would bring the matter to the attention of the
Vice-Chancellor Designate and the selection committee.
RESOLUTION CL4/2003/127
Council approved:
-
the proposal to advertise and fill the position of
Dean, Faculty of Information Technology; and
-
the establishment of a selection committee as detailed
in the document presented.
(File RMO1999/0565)
For action or noting by: Dean and Faculty Registrar,
Information Technology, Divisional Director, Student and Staff Services,
Manager, Senior Appointments
12.1.2 Acceptance of offers
RESOLUTION CL4/2003/128
Council noted that the following had accepted the offers
of appointment indicated below and wished to record their thanks to
Council:
-
Professor Stephen Parker – Deputy Vice-Chancellor and
Vice-President.
-
Professor Merilyn Liddell – Pro Vice-Chancellor,
Monash University Malaysia.
-
Associate Professor Don Campbell – Professor and
Director, Monash Institute of Health Services Research, Faculty of
Medicine, Nursing and Health Sciences.
-
Dr Karen Francis – Professor of Nursing, School of
Nursing, Faculty of Medicine, Nursing and Health Sciences.
-
Professor Jayne Godfrey – Head, Department of
Accounting and Finance, Faculty of Business and Economics.
-
Professor Robyn O’Hehir – Professor of Respiratory
Medicine, Central and Eastern Clinical School, Faculty of Medicine,
Nursing and Health Sciences.
(File Personnel)
RESOLUTION CL4/2003/129
Council noted that the following had accepted the
indicated offers of appointment approved by the Special Professorial
Appointments Committee of Council:
-
Associate Professor Tony Dingle – Fixed-Term
Professor, Department of Economics, Faculty of Business and Economics.
-
Associate Professor Alan Farley
– Professorial Fellow, Department of Accounting and Finance, Faculty
of Business and Economics.
-
Associate Professor Peter Gronn
– Personal Chair in Education, Faculty of Education.
-
Associate Professor Graham
Jenkin – Personal Chair in Physiology, Department of Physiology,
Faculty of Medicine, Nursing and Health Sciences.
-
Professor Tore Larsson – Adjunct
Professor, Monash University Accident Research Centre.
-
Professor Barbara Workman –
Professor of Geriatric Medicine, Southern Clinical School and Monash
Institute of Health Services Research, Faculty of Medicine, Nursing
and Health Sciences.
(File Personnel)
12.1.3 Professor of Adult Psychiatry – Appointment
RESOLUTION CL4/2003/130
Council approved an offer of an appointment as a
Professor of Adult Psychiatry, Department of Psychological Medicine,
Faculty of Medicine, Nursing and Health Sciences, for a period of five
years, as per the report of the selection committee, be made to the
person named in the document presented.
(File Personnel)
For action or noting by: Dean and Faculty Manager –
Medicine, Nursing and Health Sciences, Manager, Senior Appointments
12.1.4 Professor of Infectious Diseases – Appointment
RESOLUTION CL4/2003/131
Council approved an offer of appointment as a Professor
of Infectious Diseases, Central and Eastern Clinical School, Faculty of
Medicine, Nursing and Health Sciences, for a period of five years, as
per the report of the selection committee, be made to the person named
in the document presented.
(File Personnel)
For action or noting by: Dean and Faculty Manager –
Medicine, Nursing and Health Sciences, Manager, Senior Appointments
12.1.5 Professor of Obstetrics and Gynaecology – Appointment
RESOLUTION CL4/2003/132
Council approved an offer of appointment as a Professor
of Obstetrics and Gynaecology, Department of Obstetrics and Gynaecology,
Faculty of Medicine, Nursing and Health Sciences, for a period of five
years, as per the report of the selection committee, be made to the
person named in the document presented.
(File Personnel)
For action or noting by: Dean and Faculty Manager –
Medicine, Nursing and Health Sciences, Manager, Senior Appointments
12.1.6 Appointment of Selection Committees
12.1.6.1 Chair of Archival Systems, School of
Information Management and Systems, Faculty of Information Technology
(Secretarial note: minute 9.4.3 refers) (File
RMO1997/0768)
12.1.6.2 Chair of Biotechnology, School of Arts and
Sciences, Monash University Malaysia and Faculty of Science (Secretarial
note: minute 9.4.2 refers) (File RMO2002/0167)
12.1.6.3 Chair in the School of Business, Monash
University Malaysia, and Faculty of Business and Economics (Secretarial
note: item 9.4.4 refers) (File RMO2002/0167)
12.1.6.4 Professor of Communication, School of Political
and Social Inquiry, and School of Humanities, Communications and Social
Sciences (Gippsland campus), Faculty of Arts (Secretarial note:
minute 12.2 refers)
12.1.6.5 Professor of Financial Accounting and Auditing,
Department of Accounting and Finance, Faculty of Business and Economics
(Secretarial note: Council was advised that a selection committee
for an existing position of Professor of Financial Accounting and
Auditing had been established obviating the need for a further
committee. Minute 9.4.6 refers) (File RMO2001/1346)
12.1.6.6 Chair of Health Economics, Centre for Health
Program Evaluation, Faculty of Business and Economics (Secretarial
note: minute 9.4.5 refers) (File RMO2001/1346)
12.1.6.7 Professor and Director of Radiation Oncology,
Central and Eastern Clinical School, Faculty of Medicine, Nursing and
Health Sciences, and The Alfred (Secretarial note: minute 9.4.1
refers) (File RMO2002/0435)
RESOLUTION CL4/2003/133
That Council approve the establishment of the selection
committees for appointments to the following positions – Chair of
Archival Systems, Chair of Biotechnology, Chair in the School of
Business, Monash University Malaysia, Professor of Communication, Chair
of Health Economics, Professor and Director of Radiation Oncology as
detailed in the document presented.
For action or noting by: Pro Vice-Chancellor, Malaysia,
Deans and Faculty Registrar/Faculty Managers - Arts, Business and
Economics, Information Technology, Medicine, Nursing and Health
Sciences, Manager, Senior Appointments
12.1.7 Proposal to continue the appointment process for Professor and
Director, Learning And Teaching (Secretarial note: minute 6.1
refers)
RESOLUTION CL4/2003/134
Council approved the continued appointment action and
the establishment of a selection committee for the appointment of a
Professor and Director, Learning and Teaching, as detailed in the
document presented.
(File RMO1997/0453)
For action or noting by: Deputy Vice-Chancellor
(Academic and Planning), Manager, Senior Appointments
12.1.8 Council nominees to selection committees
RESOLUTION CL4/2003/135
Council approved the nomination of the Council members
as Council’s nominees to the selection committees as detailed in the
document presented.
12.2 Professor of Communication (Secretarial note: minute
12.1.6.4 refers)
RESOLUTION CL4/2003/136
Council approved the proposal to establish and fill the
position of Professor of Communication as detailed in the document
presented.
(File RMO1997/0553)
For action or noting by: Dean and Faculty Manager –
Arts, Manager, Senior Appointments, Secretary to Academic Board
12.3 Cooperative Research Centre For Advanced Composite Structures
Ltd
RESOLUTION CL4/2003/137
Council approved Monash University
becoming a member of the Cooperative Research Centre for Advanced
Composite Structures Ltd subject to clearance of all legal agreements by
the University Solicitor’s Office; and
Council appointed Professor Rhys
Jones, Department of Mechanical Engineering as a director of the
Company.
(File RMO1999/0839)
For action or noting by: Deputy Vice-Chancellor
(Research and Development), Dean and Faculty Academic Manager –
Engineering, University Solicitor, Professor of Mechanical Engineering
12.4 Constitution of CRC for Asthma Ltd
RESOLUTION CL4/2003/138
Council, in accordance with the provisions of clause
25.1 of the Constitution of CRC for Asthma Ltd (ACN 089 141 480),
authorised the amendment of the company’s Constitution in the terms set
out in the paper provided to Council members.
(File RMO2000/0960)
For action or noting by: University Solicitor
12.5 Monash University Herb Feith Foundation Regulations 2003 (Secretarial
note: minute 7.5 refers)
RESOLUTION CL4/2003/139
Council made the regulations entitled Monash
University Herb Feith Foundation Regulations 2003.
(File RMO2003/0594)
For action or noting by: Deputy Vice-Chancellor
(Resources), Dean and Faculty Manager – Arts, Divisional Director,
Corporate Finance, Director, Centre of Southeast Asian Studies,
Director, University Development and Alumni Office, University
Solicitor, Treasurer, Group Accountant
12.6 Proposal to issue a Joint Testamur
RESOLUTION CL4/2003/140
In accordance with subsection 23(4) of the Monash
University Act, Council approved the proposal of the Faculty of
Medicine, Nursing and Health Sciences to issue a testamur featuring the
name and logo of both Monash University and Melbourne University to
those students conferred with the "Graduate Diploma in Mental Health
Sciences – Community Mental Health".
(File RMO1997/0018)
For action or noting by: Dean and Faculty Manager –
Medicine, Nursing and Health Sciences, Divisional Director, Student and
Staff Services
12.7 Reports on Outside Studies Programs
RESOLUTION CL4/2003/141
Council received and noted OSP reports from the
following staff:
Faculty of Arts
-
Dr A Butfoy, School of Political and Social Inquiry
-
Associate Professor D Miller, Head, Department of
Anthropology
-
Associate Professor Ian Copland, Department of History
-
Dr J Browitt, School of Languages, Cultures and
Linguistics
-
Dr M Fletcher, Director, Centre for Gippsland Studies
-
Ms D Manning, Department of Social Welfare, Gippsland
-
Dr M Ackland, School of Literary, Visual and
Performance Studies
-
Dr S Blackburn, School of Political and Social Inquiry
-
Dr R Spegele, Department of Politics
Faculty of Law
(File RMO2002/0168)
12.8 Next Meeting
The next meeting of Council is a special meeting
scheduled to be held at 4.30 pm on Monday, 11 August 2003 in the
Sir George Lush Room.
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