Council Meeting 7/2003

Meeting No. 7/2003 of the Monash University Council will be held at 4.00 pm on Monday, 10 November 2003 in the Crofton Hatsell Room (2W272), Gippsland Campus.

Tony Calder
Secretary

TC:mg
29/10/03

AGENDA

Apologies have been received from Mr Paul Ramler AM and Dr Brian Robinson AM.

No requests for special leave have been received to date.

Items 1.1 Apologies, 1.2 Special Leave, 1.3 Starring of Items, 1.4 Approval of Non-Starred Items, 1.5.1 Vice-Chancellor’s Issues and Speculations, 2 Confirmation of Minutes of Previous Meeting, 3 Chancellor’s Business and 4 Vice-Chancellor’s Business have already been "starred" for discussion.

Members who wish a non-starred item to be discussed may request at this point.

The Chairman will move that all items on the agenda not starred be adopted without discussion, and the action recommended be taken or the information therein noted.

The Vice-Chancellor will speak to this item.

A document will be circulated to members prior to the meeting.

1.5.3 Use of the University Seal Item1pp1-4

RECOMMENDATION

That Council note the report of the Vice-Chancellor dated 29 October 2003 on the affixing of the Common Seal to documents executed under Seal pursuant to Statute 8.1, Section 2.1.5.

Authorised observers will be admitted to the meeting following confidential items.

The Minutes of meeting No 6/2003 held on 29 September 2003 have been circulated.

RECOMMENDATION

That Council confirm the Minutes of meeting No. 6/2003 held on Monday, 29 September 2003.

4.1 Vice-Chancellor’s Report to Council Item4pp1-8

RECOMMENDATION

That Council receive and note the advice of the Vice-Chancellor.

RECOMMENDATION

That Council endorse a proposal to employ an appropriate external consultant to prepare a new business plan. The terms of reference will be:

• review all aspects of the operations of Monash University in South Africa to date with freedom to consult with all individuals, internal and external to Monash University, in Australia and South Africa and elsewhere as necessary;

• in consultation with the Vice-Chancellor, Deputy Vice-Chancellor (Resources) and the Vice-Chancellor’s Group, prepare a new business plan informed by all the existing data, plans and risk analyses and include advice on management structure and strategy relating to financing options and relationship building with key partners; and

• include in the business plan a number of key performance indicators and milestones which are realistic in the light of experience to date and include an indication of minimal milestones which would need to be met before a radical redesign of the strategy and approach was required.

4.2 Benchmarking Monash Research Performance Item4pp9-22

The Vice-Chancellor will introduce the item and invite Professor Gary Bouma, Acting Deputy Vice-Chancellor (Research and Development) to speak.

RECOMMENDATION

That Council receive the report and note the advice of Professor Gary Bouma, Acting Deputy Vice-Chancellor (Research and Development).

4.3 University-wide Performance Indicators 2003 Item4pp23-40

The Vice-Chancellor will introduce the item and invite Professor Stephen Parker, Deputy Vice-Chancellor to speak.

RECOMMENDATION

That Council note the revised set of university-wide performance indicators which will be further elaborated and improved in future iterations.

4.4 Major National Competitive Research Grant Results – 2003 for 2004 Item4pp41-44

The Vice-Chancellor will introduce the item and invite Professor Gary Bouma, Acting Deputy Vice-Chancellor (Research and Development) to speak.

RECOMMENDATION

That Council receive the report and note the advice of Professor Gary Bouma, Acting Deputy Vice-Chancellor (Research and Development).

5.1 Council and Governance issues Item5pp1-8

At meeting 5/2003 (11 August), Council discussed a range of governance issues including aspects of governance highlighted during Professor Richard Chait’s lecture at meeting 2/2003. Summarising the issues raised by members, the Chancellor requested that a summary report of the discussion be prepared and forwarded on behalf of Council to the Vice-Chancellor.

The following papers are attached:

• memorandum to the Vice-Chancellor from the Chancellor on behalf of the University Council dated 1 September 2003;

• response from the Vice-Chancellor to the Chancellor dated 15 September 2003; and

• acknowledgement of receipt of the Vice-Chancellor’s letter of 15 September.

RECOMMENDATION

That Council receive and note the advice of the Vice-Chancellor as detailed in correspondence dated 15 September 2003.

5.2 Exclusion for Unsatisfactory Progress Regulations (amendment No 1 2003) Item5pp9-20

RECOMMENDATION

That Council make the regulations entitled Exclusion for Unsatisfactory Progress Regulations (Amendment No 1 2003).

The Executive Committee of Council, acting under its delegation from Council, met on 2 October 2003 and approved the appointment of Professor Richard Larkins, Vice-Chancellor, as a Director of Monash University Sunway Campus Malaysia Sdn Bhd as detailed in the document circulated to members of the Executive Committee of Council.

The Executive Committee of Council, acting under its delegation from Council, met on 21 October 2003 and approved an offer of appointment as a Professor of Neurosciences, Southern Clinical School, Faculty of Medicine, Nursing and Health Sciences be made to the person named in the document circulated to members of the Executive Committee of Council.

RECOMMENDATION

That Council note the approvals granted by the Executive Committee of Council at its meetings held 2 October 2003 and 21 October 2003.

7. Report of the Resources and Finance Committee Members Only
Item7pp1-66

7.1 Monash Health Research Precinct – Progress Report and Proposed Company Restructure Item7pp11-14

RECOMMENDATION

That Council approve the revised capital restructure as outlined in the document presented.

7.2 Caulfield: Clarification Item7pp15-18

RECOMMENDATION

That Council resolve that a clarifying notation be added to Resolution CL5/2001/133 as follows:

"The Caulfield Campus Development is approved based upon the University funding the Academic/Commercial building and related car parking, subject to the majority of the commercial space being pre-committed prior to the formalisation of the building contract.";

• endorse the University entering into a Guaranteed Maximum Price Contract with Equiset of $80,570,000 in line with the total project budget of $82.5 million, noting that it had earlier endorsed (CL5/2002/130), entering into negotiations to the same end; and

• deferral of marketing of commercial tenancies prior to commencement of construction, subject to satisfactory advice concerning the continuing financial viability of the project, and note that this advice was subsequently received.

7.3 Project Financing and Delivery Models Item7pp19-22

RECOMMENDATION

That Council approve the proposal to market test the suite of property project financing and delivery models on the Parkville Campus Development and Caulfield Stage One – New Academic Building and Multi Level Car Park project, as outlined in items 1.4 and 1.5 of the report before Council.

7.4 Parkville Campus Development Item7pp23-34

RECOMMENDATION

That Council:

• approve the proposal to invite expressions of interest from the market for the development of the Parkville site by way of securitisation; BOO or BOOT. If the Caulfield recommendation is approved under item 1.5, this should be done as part of the Caulfield securitisation package; and

• note that the results of the market test would be brought back to the Resources and Finance Committee and Council for further consideration.

7.5 Caulfield Stage 1 (new academic building and car park) Item7pp35-38

RECOMMENDATION

That Council approve the proposal to invite the market to submit expressions of interest to:

• undertake a securitisation of the car park and new building (NB: if the recommendation regarding the Parkville development is approved under item 1.4, the invitation should combine Caulfield and Parkville as a package); and

• purchase and operate the car park subject to appropriate provision for staff and student parking.

7.6 Proposed Course Fees for Australian Students (2004) and International Students (2005) Item7pp39-52

RECOMMENDATION

That Council:

• approve the ranges of proposed fees set out in the schedules;

• authorise the Vice Chancellor to approve the detailed fees consistent with these ranges, as well as any subsequent adjustment to existing fees, plus or minus 10%; and

• approve the amendment to the level of discount for prepayment of course fees from $500 to $200 from the start of the 2004 academic year.

7.7 Proposed NW Car Park Extension Item7pp53-56

RECOMMENDATION

That Council approve the proposal to:

• construct an additional two floors to the NW car park at the Clayton campus with a total project budget of $5.650 million, and

• the letting of a Design and Construction contract to Hansen Yuncken.

7.8 STRIP Stage 1 Update Item7pp57-62

RECOMMENDATION

That Council:

• approve a capital allocation of $0.75 million to provide for a scope change to the base building;

• approve a capital allocation of $2.82 million to adjust the Science Faculty occupancy from 432 square metres of office space to 960 square metres of laboratory space;

• approve a capital allocation of $0.24 million for increased complexity to the Medical Faculty research laboratory occupancy; and

• approve a capital allocation of $0.60 million to undertake base level fit out to 447 square metres of space to be occupied by the South African Electro-technical Export Council, the Stem Cell Centre, and the immediately adjacent areas.

7.9 Receipt of Proceedings Item7pp63-66

RECOMMENDATION

That Council receive and note the proceedings of the Resources and Finance Committee meeting held on 20 October 2003.

8.1 Report of the Board of Monash Commercial Pty Ltd Item8pp1-22

RECOMMENDATION

That Council receive and note the report of meeting 5/2003 of the Board of Monash Commercial Pty Ltd held on 10 October 2003.

8.2 Report to Council on Constitution and Deeds of Indemnity Item8pp23-68

RECOMMENDATION

That Council approve the resolution altering Monash Commercial’s Constitution as set out in Attachment 1, and authorise John Matthews (Divisional Director, Corporate Finance) to sign that resolution on behalf of Monash University in its capacity as shareholder of Monash Commercial.

9. Report of the Academic Board Item9pp1-26

RECOMMENDATION

That Council receive and note the report of meeting 5/2003 of the Academic Board held on Wednesday, 1 October 2003.

9.2 Proposal to establish and fill the position of Chair of Pharmacology (item 11.1.4.3 refers) Item9pp5-12

RECOMMENDATION

That Council approve the proposal of the Board of the Faculty of Medicine, Nursing and Health Sciences to fill the position of Chair of Pharmacology.

9.3 Proposal to establish and fill the position of Professor/Director of Cardiology (item 11.1.4.1 refers) Item9pp13-18

RECOMMENDATION

That Council approve the proposal of the Board of the Faculty of Medicine, Nursing and Health Sciences to establish and fill the position of Professor/Director of Cardiology in conjunction with Southern Health.

9.4 Proposal to establish and fill the position of Professor/Director of General Surgery (item 11.1.4.2 refers) Item9pp19-26

RECOMMENDATION

That Council approve the proposal of the Board of the Faculty of Medicine, Nursing and Health Sciences to establish and fill the position of Professor/Director of General Surgery in conjunction with Peninsula Health.

RECOMMENDATION

That Council approve the proposal of the Board of the Faculty of Medicine, Nursing and Health Sciences to award the following degrees:

• Doctor of Medicine to Dr Stephen Bernard (thesis titled ‘Induced Hypothermia in the Treatment of Patients with Severe Neurologic Injury’); and

• Master of Surgery to Dr Silbana Marasco (thesis titled ‘The Role of Co-Enzyme Q10 Pre-Treatment in Patients Undergoing Cardiac Surgery’).

RECOMMENDATION

That Council note the proceedings of the Academic Board meeting held on 1 October 2003.

10. Reports of Gippsland Advisory Council Item10pp1-8

RECOMMENDATION

That Council receive and note the reports of the Gippsland Advisory Council meetings 5/2003 and 6/2003 held on 26 August 2003 and 14 October 2003 respectively.

RECOMMENDATION

That Council note the proceedings of the Gippsland Advisory Council meetings held on 26 August 2003 and 14 October 2003.

11.1 Senior Appointments Members Only
Item11pp1-6

RECOMMENDATION

That Council note that the following have accepted the offers of appointment indicated below and wish to record their thanks to Council:

• Professor Edwina Cornish – Deputy Vice-Chancellor and Vice-President (Research).

• Professor Arie Freiberg – Dean, Faculty of Law.

• Professor Ed Byrne – Dean, Faculty of Medicine, Nursing and Health Sciences.

• Professor Bob Burrows – Professor of Obstetrics and Gynaecology, Faculty of Medicine, Nursing and Health Sciences.

• Professor Jane Kenway – Professor of Education, Faculty of Education.

• Associate Professor John Loughran – Professor of Education, Faculty of Education.

• Professor Leon Piterman – Acting Dean, Faculty of Medicine, Nursing and Health Sciences.

RECOMMENDATION

That Council note that the following have accepted the indicated offers of appointment approved by the Special Professorial Appointments Committee of Council:

• Associate Professor Paul Cally – Professor in the School of Mathematical Sciences, Faculty of Science.

• Professor Serge Demidenko – Honorary Professorial Fellow, Department of Electrical and Computer Systems Engineering, Faculty of Engineering.

• Associate Professor Ian Prince – Fixed-Term Professor, Faculty of Engineering, in the role of Head, School of Engineering, Monash University Malaysia.

• Dr Mark Wallace – Professor in the School of Business Systems and the School of Computer Science and Software Engineering, Faculty of Information Technology.

RECOMMENDATION

That Council approve an offer of secondment as Acting Deputy Vice-Chancellor and Vice-President (Research and Development), for the period commencing on 1 January 2004 and expiring on 15 February 2004 be made to the person named in the document presented.

RECOMMENDATION

That Council approve an offer of appointment as Acting Dean, Faculty of Law, for the period commencing with effect from 22 October 2003 and expiring on 18 January 2004 be made to the person named in the document presented.

11.1.4.1 Professor and Director of Cardiology, Department of Cardiology, Southern Clinical School, Faculty of Medicine, Nursing and Health Sciences, and Southern Health (item 9.3 refers)

11.1.4.2 Professor and Director of General Surgery, Department of Surgery, Southern Clinical School, Faculty of Medicine, Nursing and Health Sciences, and Peninsula Health (item 9.4 refers)

11.1.4.3 Professor of Pharmacology, Department of Pharmacology, School of Biomedical Sciences, Faculty of Medicine, Nursing and Health Sciences (item 9.2 refers)

RECOMMENDATION

That Council approve the establishment of the selection committees for appointments to the following positions – Professor and Director of Cardiology, Professor and Director of General Surgery and a Professor of Pharmacology – as detailed in the document presented.

RECOMMENDATION

That Council approve the nomination of the Council member as Council’s nominee to the selection committee as detailed in the document presented.

RECOMMENDATION

That Council approve the Vice-Chancellor’s nomination of Professor Edward Byrne as the University’s nominee to the Victorian Institute of Forensic Pathology Council.

RECOMMENDATION

That Council approve the Vice-Chancellor’s nomination of Professor Edward Byrne as the University’s nominee to the Board of Management of the Baker Heart Research Institute.

RECOMMENDATION

That Council endorse the proposed Council meeting schedule for 2004 as follows:

11.5 Reports on Outside Studies Programs Item11pp7-20

RECOMMENDATION

That Council receive and note OSP reports from the following staff:

• Dr D Baltzly, School of Philosophy and Bioethics

• Dr H Bowe, School of Languages, Cultures and Linguistics

• Associate Professor H Marriott, Japanese Department

• Ms M Lynn, School of Humanities, Communications and Social Sciences

11.6 Remuneration levels for members of Monash University Council Item11pp21-24

RECOMMENDATION

That Council note the remuneration levels set by the Minister for Education and Training for members of Monash University Council.

The next meeting of Council is scheduled to be held at 4.30 pm on Monday, 15 December 2003 at Clayton Campus.

Inquiries about any of the business listed above, or on Council matters in general, may be directed to Mr Tony Calder, Director, Secretariat and Executive Services, Room GO6, Administration Building 3a, Clayton Campus, telephone 9905-2010 or via facsimile on 9905-5342.