Council Meeting 8-2003

Meeting No. 8/2003 of the Monash University Council will be held at 4.30 pm on Monday, 15 December 2003 in the Sir George Lush Room, Administration Building, Clayton Campus.

Tony Calder
Secretary

TC:mg
03/12/03

AGENDA

No apologies have been received to date.

At meeting 7/2003 (10 November), Council approved requests for special leave for meeting 8/2003 (15 December) for Mr Glenn Barnes and Ms Louise Adler.

Items 1.1 Apologies, 1.2 Special Leave, 1.3 Starring of Items, 1.4 Approval of Non-Starred Items, 1.5.1 Vice-Chancellor’s Issues and Speculations, 2 Confirmation of Minutes of Previous Meeting, 3 Chancellor’s Business, 4 Vice-Chancellor’s Business and 5.1 Major National Competitive Research Grant Results – 2003 for 2004 have already been "starred" for discussion.

Members who wish a non-starred item to be discussed may request at this point.

The Chairman will move that all items on the agenda not starred be adopted without discussion, and the action recommended be taken or the information therein noted.

The Vice-Chancellor will speak to this item.

1.5.2 Use of the University Seal Item1pp1-4

RECOMMENDATION

That Council note the report of the Vice-Chancellor dated 3 December 2003 on the affixing of the Common Seal to documents executed under Seal pursuant to Statute 8.1, Section 2.1.5.

Authorised observers will be admitted to the meeting following confidential items.

The Minutes of Meeting No 7/2003 held on 10 November 2003 have been circulated.

RECOMMENDATION

That Council confirm the Minutes of Meeting No. 7/2003 held on Monday, 10 November 2003.

4.1 Vice-Chancellor’s Report to Council Item4pp1-2

RECOMMENDATION

That Council receive and note the advice of the Vice-Chancellor.

4.2 Budget 2004 Item4pp3-70

The Vice-Chancellor will introduce the item and invite Ms Alison Crook AO, Deputy Vice-Chancellor (Resources) to speak. Mr John Levine, Divisional Director, Financial Resources Management and Mr Reynold Dias, Deputy Director, Financial Resources Management will be in attendance.

RECOMMENDATION

That Council adopt the Monash University Budget 2004.

4.3 Strategic Framework – 2003 – 2008 Item4pp71-78

The Vice-Chancellor will speak to the item.

RECOMMENDATION

That Council note the advice of the Vice-Chancellor and approve the Strategic Framework 2003 – 2008.

4.4 Campus Urban Plans Item4pp79-82

The Vice-Chancellor will introduce the item and invite Ms Alison Crook, Deputy Vice-Chancellor (Resources) to speak.

RECOMMENDATION

That Council:

• note the purpose of the urban plans and receive the presentations of the urban plans for Berwick, Clayton and Caulfield campuses; and

• approve the urban plans for those campuses.

5.1 Major National Competitive Research Grant Results – 2003 for 2004 Item5pp1-14

The Vice-Chancellor will introduce the item and invite Professor Gary Bouma, Acting Deputy Vice-Chancellor (Research and Development) to speak.

RECOMMENDATION

That Council receive the report and note the advice of Professor Gary Bouma, Acting Deputy Vice-Chancellor (Research and Development).

The meeting of the Audit Committee will take place on Friday, 12 December 2003 and the Report will be tabled at this meeting of Council.

7. Report of the Resources and Finance Committee Members Only
Item7pp1-62

7.1 Resources and Finance Committee – Delegations Item7pp11-12

RECOMMENDATION

That Council approve the following financial delegations:

• That Resources and Finance Committee be authorised to approve operational expenditure or new (unbudgeted) items of capital expenditure up to $5 million; and

• That variations to budgeted capital expenditure be approved as follows:

  • variations under 5% be an acceptable variance that the Deputy Vice-Chancellor (Resources) will monitor;

  • variations 5-10% be approved by Resources and Finance Committee; and

  • variations over 10% be reported to Resources and Finance Committee and approved by Council.

7.3 Beddoe Ave Transit Housing, Clayton Item7pp13-20

RECOMMENDATION

That Council approve:

• the sale of numbers 2 and 34 Beddoe Avenue;

• the construction of a multi unit townhouse development at numbers 46-50 Beddoe Avenue on the conditions that it fulfils the objectives of the Urban Plan and that the development is cost neutral to the University; and

• the sale of up to three of the new units developed at Nos 46-50 Beddoe Avenue.

7.4 2004 Amenities Fees Item7pp21-24

RECOMMENDATION

That Council:

• note that amenity fee increases have been limited to 4%; and

• approve the proposed 2004 amenities fees as detailed in the document presented.

7.5 Kathleen Tinsley Trust Item7pp25-32

RECOMMENDATION

That Council accept the gift of the property and investments forming the Kathleen Tinsley Trust on the conditions stipulated in the appended report, and to place those funds in a Monash University investment common fund with income to be used for the betterment of child health as stipulated in the will of the late Walter Noel Tinsley.

7.6 Physical Resources Subcommittee Item7pp33-34

RECOMMENDATION

That Council approve the naming of the roads "Monash Residential Court" and "Normanby Court".

7.7 Receipt of Proceedings Item7pp35-62

RECOMMENDATION

That Council receive and note the proceedings of the Resources and Finance Committee meeting held on 24 November 2003.

8. Monash Commercial Pty Ltd Members Only
Item8pp1-26

RECOMMENDATION

That Council receive and note the report of meeting 6/2003 of the Board of Monash Commercial Pty Ltd held on 5 December 2003.

9. Report of the Academic Board Item9pp1-86

RECOMMENDATION

That Council receive and note the Report of Meeting 6/2003 of the Academic Board, held Wednesday, 19 November 2003.

9.2 President of the Academic Board Item9pp7-10

RECOMMENDATION

That Council note the approval of the Board for a change to the position of Chair of the Academic Board, to become an elected President of Academic Board.

9.3.1 Professor / Director of Clinical Psychology (item 11.1.6.1 refers) Item9pp11-20

RECOMMENDATION

That Council approve the proposal of the Board of the Faculty of Medicine, Nursing and Health Sciences, to establish and fill the position of Professor / Director of Clinical Psychology in the School of Psychology, Psychiatry and Psychological Medicine.

9.3.2 Professor of Neurosciences / Director of Centre for Brain and Behaviour (item 11.1.6.5 refers) Item9pp21-24

RECOMMENDATION

That Council approve the proposal of the Board of the Faculty of Medicine, Nursing and Health Sciences, to establish and fill the position of Professor of Neurosciences / Director of Centre for Brain and Behaviour.

9.3.3 Professor of Mechanical Engineering (item 11.1.6.4 refers) Item9pp25-28

RECOMMENDATION

That Council approve the proposal of the Faculty of Engineering to establish and fill the position of Professor of Mechanical Engineering in the School of Engineering, Monash University Malaysia campus.

9.3.4 Professor of Electrical and Computer Systems Engineering (item 11.1.6.3 refers) Item9pp29-32

RECOMMENDATION

That Council approve the proposal of the Faculty of Engineering to establish and fill the position of Professor of Electrical and Computer Systems Engineering.

9.3.5 Proposal for the RL Martin Distinguished Chair of Chemistry (item 11.1.5 refers) Item9pp33-34

RECOMMENDATION

That Council approve the proposal of the Faculty of Science to establish a named chair titled RL Martin Distinguished Chair of Chemistry.

9.4.1 Establishment of the Centre for Obesity Research and Education Item9pp35-80

RECOMMENDATION

That Council approve the proposal of the Board of the Faculty of Medicine, Nursing and Health Sciences to establish the Centre for Obesity Research and Education.

9.4.2 Establishment of the National Research Centre for Prevention of Child Abuse Item9pp81-86

RECOMMENDATION

That Council approve the proposal of the Board of the Faculty of Medicine, Nursing and Health Sciences to establish the National Research Centre for Prevention of Child Abuse.

RECOMMENDATION

That, on the recommendation of the Board of the Faculty of Law, Council renew the appointments of the following external members of the Faculty Board for a further three years, from July 2003 to April 2006 inclusive:

• The Hon Justice Susan Kenny

• The Hon Justice Nahum Mushin

• Mr Kevin Pose

RECOMMENDATION

That Council approve the recommendation of the Board of the Faculty of Medicine, Nursing and Health Sciences to award the degree of Doctor of Medicine to:

• Dr Mathew Conron, for the thesis titled: ’Adenovirus mediated transgene delivery to investigate Nuclear Factor-kB dependent gene transcription in primary alveolar marcophages’;

• Dr Paul Monagle, for the thesis titled: ‘Studies of thromboembolic diseases in infancy and childhood’; and

• Dr. Xiao-Ming Gao, for the thesis titled 'Adrenergic Mechanisms in Cardiac Pathophysiology: Studies using Gene-targeted Mouse Strains'.

RECOMMENDATION

That Council note the proceedings of the Academic Board meeting held on 19 November 2003.

10. Report of Equal Opportunity Committee Item10pp1-12

RECOMMENDATION

That Council receive and note the report of the Equal Opportunity Committee meeting 4/2003 held on 17 November 2003.

RECOMMENDATION

That Council note the proceedings of the Equal Opportunity Committee meeting 4/2003 held on 17 November 2003.

11.1 Senior Appointments Members Only
Item11pp1-12

RECOMMENDATION

That Council note that the following have accepted the offers of appointment indicated below and wish to record their thanks to Council:

• Professor Gary Bouma – Extended secondment as Acting Deputy Vice-Chancellor and Vice-President (Research and Development).

• Professor Hoong Phun Lee – Acting Dean, Faculty of Law.

• Associate Professor David Reutens – Professor of Neurosciences, Southern Clinical School, Faculty of Medicine, Nursing and Health Sciences.

RECOMMENDATION

That Council note that the following have accepted the indicated offers of appointment approved by the Special Professorial Appointments Committee of Council:

• Professor Brian Brooks – Honorary Professorial Fellow, Faculty of Business and Economics.

• Associate Professor Robin Hyndman – Professor in the Department Econometrics and Business Statistics, Faculty of Business and Economics.

• Professor Peter Wallace – Honorary Professorial Fellow, Department of Electrical and Computer Systems Engineering, Faculty of Engineering.

RECOMMENDATION

That Council approve an offer of appointment as a professor and Dean, Faculty of Information Technology, as per the report of the selection committee, be made to the person named in the document presented.

RECOMMENDATION

That Council approve an offer of a 5-year appointment as a professor and Director, Learning and Teaching, as per the report of the selection committee, be made to the person named in the document presented.

RECOMMENDATION

That Council approve an offer of a 5-year appointment as a Professor of Aged Care Medicine, Southern Clinical School, Faculty of Medicine, Nursing and Health Sciences, as per the report of the selection committee, be made to the person named in the document presented.

11.1.5 R L Martin Distinguished Chair of Chemistry – Appointment (item 9.3.5 refers)

RECOMMENDATION

That Council approve an offer of appointment to the R L Martin Distinguished Chair of Chemistry, School of Chemistry, Faculty of Science, be made to the person named in the document presented.

11.1.6.1 Professor and Director of Clinical Psychology, School of Psychology, Psychiatry and Psychological Medicine, Faculty of Medicine, Nursing and Health Sciences (item 9.3.1 refers)

11.1.6.2 Professor (or Associate Professor and Director of Haematology Department of Medicine, Southern Clinical School, Faculty of Medicine, Nursing and Health Sciences and Southern Health (item 11.2 refers)

11.1.6.3 Professor of Electrical and Computer Systems Engineering, Department of Electrical and Computer Systems Engineering, Faculty of Engineering (item 9.3.4 refers)

11.1.6.4 Professor of Mechanical Engineering, School of Engineering, Monash University Malaysia and Faculty of Engineering (item 9.3.3 refers)

11.1.6.5 Professor of Neurosciences and Director, Monash University Centre for Brain and Behaviour, Faculty of Medicine, Nursing and Health Sciences (item 9.3.2 refers)

RECOMMENDATION

That Council approve the establishment of the selection committees for appointments to the following positions – Professor and Director of Clinical Psychology, Professor (or Associate Professor) and Director of Haematology, Professor of Electrical and Computer Systems Engineering, Professor of Mechanical Engineering and a Professor of Neurosciences as detailed in the document presented.

RECOMMENDATION

That Council approve the nomination of Council members as Council’s nominees to the selection committees as detailed in the document presented.

11.2 Professor (or Associate Professor) and Director of Haematology, Department of Medicine, Southern Clinical School, Faculty of Medicine, Nursing and Health Sciences and Southern Health (item 11.1.6.2 refers) Item11pp13-18

RECOMMENDATION

That Council approve the proposal to establish and fill the position of Professor (or Associate Professor) and Director of Haematology, Department of Medicine, Southern Clinical School, Faculty of Medicine, Nursing and Health Sciences and Southern Health as detailed in the document presented.

11.3 Nanotechnology Victoria Limited – Proposed Amendments to the Company’s: Constitution Item11pp19-48

RECOMMENDATION

That the Council of Monash University, a member of Nanotechnology Victoria Limited, authorise the making of the alterations to the company’s Constitution marked in the attached document and authorise the University’s representative to vote in favour of those changes at a general meeting of members of the company at which they are put to a vote.

11.4 Report of Academic Promotions Item11pp49-54

RECOMMENDATION

That Council note the promotions, as detailed in the document presented, approved by the University Readership/Associate Professorship Committee in accordance with delegated authority and effective from 1 January 2004.

RECOMMENDATION

That Council note the promotions, as detailed in the document presented, approved by Deans on the recommendation of the Faculty Lectureship/Senior Lectureship Committees, in accordance with delegated authority, and effective from 1 January 2004.

RECOMMENDATION

That Council note the promotions, as detailed in the document presented, approved by the Faculty Lecturer/Senior Lecturer Promotion Committees, in accordance with delegated authority, and effective from 1 January 2004.

RECOMMENDATION

Council is invited to note that Council elections have taken place with the following results:

Professor Tam Sridhar was re-elected for a term commencing 1 January 2004 and ending 31 December 2005.

Ms Dale Halstead was re-elected for a term commencing 1 January 2004 and ending 31 December 2005.

Mr Alastair McKenzie was elected for a term commencing 1 January 2004 and ending 31 December 2004.

Mr Michael Josem was elected for a term commencing 1 January 2004 and ending 31 December 2004.

11.6 Arrangements for the establishment of Monash Postgraduate Association (MPA) as a university-wide student representative association Members Only
Item11pp55-60

RECOMMENDATION

That Council:

• note the current status in relation to establishing the MPA as a separate university-wide postgraduate association;

• reaffirm its intention that the MPA should be established as a separate legal entity being capable of representing postgraduate students across all Australian campuses; and

• subject to this reaffirmation, endorse the proposed approach for the establishment of the MPA as a separate university-wide postgraduate association and associated funding arrangements as detailed in the document presented.

The next meeting of Council is scheduled to be held at 5.00 pm on Monday, 16 February 2004 at the Clayton Campus.

After the meeting, drinks together with light refreshments and dinner will be served at the Monash University Club, Building 50, Clayton Campus for those who contacted Mary Viscovich, Protocol Office.

Inquiries about any of the business listed above, or on Council matters in general, may be directed to Mr Tony Calder, Director, Secretariat and Executive Services, Room GO6, Administration Building 3a, Clayton Campus, telephone 9905 2010 or via facsimile on 9905 5342.