Council Meeting 8-2003

Meeting No. 8/2003 of the Monash University Council was held between 4.30 pm and 7.10 pm on Monday, 15 December 2003 in the Sir George Lush Room, Administration Building, Clayton Campus.

There were present:

Mr J K Ellis, Chancellor, Presiding

Mr P H Ramler AM, Deputy Chancellor

Professor R G Larkins AO, Vice-Chancellor

Professor A W Lindsay, Chair of Academic Board

Professor C Bourke MBE

Dr R Galbally AO

Ms D Halstead

Mr J Hutchinson

Mr J Laurie AC

Ms J Menzies

Miss D R Pizzey AM

Mr T Pritchard

Dr B Robinson AM

Ms J Samms

Professor T Sridhar

Associate Professor D Suter

In attendance were:

Professor S Parker, Deputy Vice-Chancellor

Ms A Crook AO, Deputy Vice-Chancellor (Resources)

Professor G Bouma, Acting Deputy Vice-Chancellor (Research and Development)

Mr J Levine, Divisional Director, Financial Resources Management

Mr R Dias, Deputy Director, Financial Resources Management

Ms P Sanderson, Chief Executive Officer, Monash Property

Mr N Bentley, Project Director, Monash Property Management

Ms J Lightfoot, Director, Major Projects

Mr R Wortley, University Solicitor

Secretary:

Mr T Calder, Director, Secretariat and Executive Services

MINUTES

PART A

1. PROCEDURAL MATTERS

1.1 Apologies

Apologies were received from Dr June Hearn, Ms Penny Hutchinson and Ms Wendy Peter.

1.2 Special Leave

At meeting 7/2003 (10 November), Council approved requests for special leave for meeting 8/2003 (15 December) for Mr Glenn Barnes and Ms Louise Adler.

1.3 Starring of Items

Items 1.1 Apologies, 1.2 Special Leave, 1.3 Starring of Items, 1.4 Approval of Non-Starred Items, 1.5.1 Vice-Chancellor's Issues and Speculations, 2 Confirmation of Minutes of Previous Meeting, 3 Chancellor's Business, 4 Vice-Chancellor's Business, 5.1 Major National Competitive Research Grant Results - 2003 for 2004, 7.1 Resources and Finance Committee - Delegations, 7.5 Kathleen Tinsley Trust and 11.6 Arrangements for the establishment of Monash Postgraduate Association (MPA) as a university-wide student representative association were starred and discussed at the meeting.

1.4 Approval of Non-Starred Items

Council resolved on the motion of the Chairman:

'that all items on the agenda not starred be adopted without discussion, and the action recommended be taken or the information therein noted'.

1.5 Confidential Items

1.5.1 Vice-Chancellor's Issues and Speculations

No matters were discussed under this item.

1.5.2 Use of the University Seal

RESOLUTION CL8/2003/229

Council noted the report of the Vice-Chancellor dated 3 December 2003 on the affixing of the Common Seal to documents executed under Seal pursuant to Statute 8.1, Section 2.1.5.

(File RMO1997/0889)

For action or noting by:  Divisional Director, Corporate Finance, University Solicitor

1.6 Admission of Observers

Authorised observers were admitted to the meeting following confidential items.

2. Confirmation of Minutes of Previous Meetings

The Minutes of Meeting No 7/2003 held on 10 November 2003 had been circulated.

Commenting on the last paragraph of page 2 of the Minutes relating to the suggested financial framework for the South Africa campus, the Vice-Chancellor indicated that it had been agreed at the last Council meeting that the consultant should be provided with an indication of the maximum negative impact on the balance sheet that would be acceptable.  It was indicated that this would be brought to Council in December.  The Vice-Chancellor indicated that rather than impact on the balance sheet, the consultant had been given the guideline that the maximum negative financial performance of the campus that would be acceptable was that observed in 2003, and that there should be a progressive improvement thereafter.

RESOLUTION CL8/2003/230

Council confirmed the Minutes of Meeting No. 7/2003 held on Monday, 10 November 2003.

For action or noting by:  Secretary to Council

PART B STARRED ITEMS

3. Chancellor's Business

3.1 Retiring Council Members

The Chancellor moved that Council record its appreciation for the contribution of retiring members to the work of the University and of Council.

RESOLUTION CL8/2003/231

Council recorded, with acclamation, its appreciation for the contribution of retiring members to the work of the University and of Council.

4. Vice-Chancellor's Business

4.1 Vice-Chancellor's Report to Council

The Vice-Chancellor commented on the following aspects of his report:

Higher Education Support Bill (HESB) 2003

The Vice-Chancellor informed Council that the HESB had been passed by Federal Parliament and outlined the major amendments to the Bill as follows:

• the removal of the requirement to introduce Australian Workplace agreements as a condition for accessing additional funding;
• a reduction in the proposed increase in full fee paying domestic places from the originally proposed 50% to 35% - in effect a 10% increase on the current limit;
• the HECS repayment threshold had been increased to $35,000.00 (approximately);
• the Learning Entitlement was increased from five to seven years;
• additional funding for equity scholarships; and
• the government gave a commitment to review the indexation of university funding in 2005.

Summarising the outcome, the Vice-Chancellor informed members that it was positive for both Monash and the sector as a whole.

In response to the discussion of, and questions relating to equity measures, the Vice-Chancellor informed Council that a document would be presented to Council meeting 2/2004 (22 March) outlining how Monash would respond to the changes introduced by the Bill including proposed equity measures.

Graduation - Monash South Africa

Council was informed that the graduation ceremony for the first twenty graduands from the campus had gone extremely well and was favourably received by all associated with the campus.

Council members were advised that if they wished to meet with the consultant Mr David Gilmour, arrangements can be made through Ms Sue Jolly on 9905 2015.

Dean of the Faculty of Information Technology

This matter was discussed under agenda item 11.1A - Senior Appointments.

Reporting to Council

Council was advised that a reporting schedule to Council would be presented at meeting 1/2004 (16 February).

Restructuring of senior committees

The Vice-Chancellor informed Council that following discussions with colleagues, it was decided to introduce some changes to the membership of senior advisory committees.

The Committee of Deans would continue to meet eight times per year with a focus on strategic discussions - the membership of which would largely be as provided in Statute 2.9 - The Committee of Deans.

A Senior Management Committee would be established with the membership consisting of the members of the Committee of Deans supplemented by the Heads of the major service divisions.  Terms of Reference for this Committee would be developed shortly.

RESOLUTION CL8/2003/232

Council received and noted the advice of the Vice-Chancellor.

4.2 Budget 2004

At the invitation of the Vice-Chancellor, Ms Alison Crook AO, Deputy Vice-Chancellor (Resources) detailed for Council the major features of the 2004 budget.

Commenting on the budget preparation process, members were informed that while the introduction of strategic cost management had facilitated a cultural change in the budget process, 2003 was the first full year of its implementation.  Features of the process included:

• presentation of budgets by faculty and service providers at a series of meetings attended by members of the Vice-Chancellor's Group, Deans and Faculty Resource Managers, Divisional Directors and other senior managers;
• discussion and agreement of prioritised strategic initiatives,
• identification of areas for review; and
• broad agreement on the process for the treatment of the unfunded component of research activities.

Noting the decision of senior management that the minimum operating result that would be acceptable was a $30 m surplus, members were informed that the initial 2003 operating result, including commonwealth funding for workplace reforms, had constrained the amount of funding available for new initiatives.

Summarising the 2003 budgetary process, Ms Crook noted there was broad agreement by those involved that the process was both improved and had introduced an increased level of transparency.

Members were informed that the following issues would be addressed in 2004:

• agreement on base-line funding transfers (up-front) for faculties with targeted deficits;
• continuation of working parties in the areas of research, printeries, language and learning and web services;
• establishment of new working parties to review international marketing and recruitment, CeLTS, admission processes and animal services;
• review of some drivers used to apportion costs for research, off-campus teaching and open learning;
• review of the process used to identify and prioritise initiatives;
• development of improved information/metrics for the review of faculty plans;
• better integration of operational plans to financial plans;
• inclusion of controlled entities in the 2005 budget; and
• revisit how scholarships were funded and managed.

Additional matters brought to the attention of members included that the 2005 and 2006 projections did not include any provision for matters arising from the passage of the Higher Education Support Bill (2003), controlled entities would be included in the 2005 budget process, the increase in the capital works budget largely reflected the next phase of previously approved projects with fewer new capital works initiatives planned for 2004 and an increase in salary and related expenses to support improved student/staff ratios and additional research staff.

During discussion, members queried the capacity of some faculties to fund a reduction in student/staff ratios, the variable performance of some faculties in relation to grants and donations and the lack of notes supporting the "Statement of financial position 2003 to 2006".

In response, members were advised that improved information and data across disciplines would be developed that would facilitate targeted support to reduce student/staff ratios, the variable performance by some faculties in the area of grants and donations would be revisited in 2004 and additional explanatory notes would be added to the Statement of financial position 2003 to 2006 prior to the budget document being printed.

Concluding the discussion, the Chancellor noted the responses to members' questions and on behalf of Council, thanked Ms Crook, Mr Levine, Mr Dias and their staff for the continued improvements to the budget process.

RESOLUTION CL8/2003/233

Council adopted the Monash University Budget 2004.

(Secretarial note:  minutes 7.2 and 9.7 refer)

(File RMO1997/0611)

For action or noting by:  Deputy Vice-Chancellor (Resources), Divisional Director, Financial Resources Management, Deputy Director, Financial Resources Management

4.3 Strategic Framework - 2003 - 2008

The Vice-Chancellor introduced the Strategic Framework 2003-2008 and advised Council that the document provided a framework and focus that would guide the University's direction over the next five-year period.  The development of the framework, while supporting the general direction of Leading the Way:  Monash 2020, had been informed by discussion with a wide range of staff and students and would be a focus of debate at the University Planning Conference scheduled for 7-9 March 2004.

A member suggested that the document could be further developed to include a concise statement of where Monash would be in 2008.  The Vice-Chancellor informed Council that the document was part of an overall planning process that would enable Council and management to identify successful outcomes and facilitate the development of a snapshot of Monash at 2008.  A view of Monash at 2008 would be provided to a future meeting of Council.

Members suggested a number of changes that would be incorporated into the next version of the document.

The Chancellor commended the Vice-Chancellor on the development of the Strategic Framework 2003-2008 noting that it assisted and further refined Monash's planning process.

RESOLUTION CL8/2003/234

Council noted the advice of the Vice-Chancellor and approved the Strategic Framework 2003 - 2008.

(File RMO1998/2347)

4.4 Campus Urban Plans

At the invitation of the Chancellor, Ms Crook introduced the urban plans for Clayton, Caulfield and Berwick campuses.  Ms Crook informed members that the plans provided a framework for the physical development of each campus and would be informed by the academic plan for each campus.

Ms Pru Sanderson, Chief Executive Officer, Monash Property, provided members with an extensive presentation for each of the campus plans covering the physical presentation including building footprints; potential commercial, retail, residential and academic uses and buildings; social and community amenities; pedestrian and traffic flows and recreation spaces.

A set of the overheads used during Ms Sanderson's presentation is attached (Attachment 1).

During discussion, members raised a number of issues including:

• proposed funding of the plans;
• proposed linkages with the TAFE campus opposite the Berwick campus;
• the possibility of making Berwick campus self-sufficient in water;
• whether the indigenous community had been consulted on the development of the Berwick campus;
• the suggestion that a sustainability plan for development for Berwick; and
• the need for a "Monash feel" across all the campuses.

In response to questions, members were advised that the plans provided a thirty year blue print for possible developments on the three campuses and options for the first five-year rollout, including funding options, would be developed in 2004 and brought to Council.  Further, members were informed that the issue of elevators, walkways and appropriate surfaces for the disabled would be included in the planning process, consultation with the TAFE College and the indigenous community would be progressed once Council gave in-principle approval for the plans and the suggestion that Berwick campus be self-sufficient in water would be further explored.

Summarising the discussion and suggestions of members, the Chancellor noted that Council approved, in principle, the general direction of urban plans provided:

• further investigation was undertaken into the proposal that Berwick campus be sustainably developed;
• that in 2004, Council be advised of proposed financing options for the initial five-year roll out; and
• any additional development issues arising during the consultation phase be referred back to Council for consideration.

RESOLUTION CL8/2003/235

Council:

• noted the purpose of the urban plans and received the presentations of the urban plans for Berwick, Clayton and Caulfield campuses; and
• approved, in principle, the urban plans for the Clayton, Caulfield and Berwick subject to:
  • further investigation of the suggestion that Berwick campus be sustainably developed;
  • Council being advised in 2004 of proposed financing options for the initial five-year roll out; and
  • additional development issues arising during the consultation phase being referred back to Council for consideration.

(Files RMO2000/1087, RMO1999/2130, RMO1998/0609)

For action or noting by:  Deputy Vice-Chancellor (Resources), Chief Executive Officer, Monash Property

PART C ITEMS FOR APPROVAL OR INFORMATION

5. Matters Arising from the Minutes (not dealt with elsewhere in the agenda)

5.1 Major National Competitive Research Grant Results - 2003 for 2004

Professor Gary Bouma, Acting Deputy Vice-Chancellor (Research and Development), outlined for members the success rate of Monash researchers applying for ARC and NH&MRC competitive grants.

Noting that a focus on the outcomes of a single category of grant could be misleading, members were advised that in 2004 the aggregate of NH&MRC project and program grants ranked Monash as the leading University in the Go8.

The Chancellor, on behalf of Council, thanked Professor Bouma for his efforts during his time as Acting Deputy Vice-Chancellor (Research and Development).

RESOLUTION CL8/2003/236

Council received the report and noted the advice of Professor Gary Bouma, Acting Deputy Vice-Chancellor (Research and Development).

(File RMO2000/1397)

For action or noting by:  Acting Deputy Vice-Chancellor (Research and Development)

6. Report of the Audit Committee

The Report of the Audit Committee held on Friday, 12 December 2003 will be forwarded to Council meeting 2/2004 (22 March).

(File RMO1997/1579)

For action or noting by:  Director, Audit and Risk Management

7. Report of the Resources and Finance Committee

7.1 Resources and Finance Committee - Delegations

In response to a query relating to the proposal to delegate to Resources and Finance Committee the authority to approve operational expenditure or new (unbudgeted) items of capital expenditure up to $5million, Council was advised that pending the development of revised terms of reference for Resources and Finance Committee, the proposal provided clarity in relation to the current role and delegations of Resources and Finance Committee.

RESOLUTION CL8/2003/237

Council approved the following financial delegations:

• That Resources and Finance Committee be authorised to approve operational expenditure or new (unbudgeted) items of capital expenditure up to $5 million; and
• That variations to budgeted capital expenditure be approved as follows:
  • variations under 5% be an acceptable variance that the Deputy Vice-Chancellor (Resources) will monitor;
  • variations 5-10% be approved by Resources and Finance Committee; and
  • variations over 10% be reported to Resources and Finance Committee and approved by Council.

(File RMO2002/0201)

For action or noting by:  Deputy Vice-Chancellor (Resources), Divisional Director, Corporate Finance, Group Accountant, Corporate Finance Division

7.2 2004 Budget

(Secretarial note:  minutes 4.2 and 9.7 refer)

(File RMO1997/0611)

7.3 Beddoe Ave Transit Housing, Clayton

RESOLUTION CL8/2003/238

Council approved:

• the sale of numbers 2 and 34 Beddoe Avenue;
• the construction of a multi unit townhouse development at numbers 46-50 Beddoe Avenue on the conditions that it fulfils the objectives of the Urban Plan and that the development is cost neutral to the University; and
• the sale of up to three of the new units developed at Nos 46-50 Beddoe Avenue.

(Files RMO2004/0002, RMO2004/0003, RMO2004/0004)

For action or noting by:  Deputy Vice-Chancellor (Resources), Divisional Director, Corporate Finance, University Solicitor, Group Accountant, Corporate Finance Division

7.4 2004 Amenities Fees

RESOLUTION CL8/2003/239

Council:

• noted that amenity fee increases have been limited to 4%; and
• approved the proposed 2004 amenities fees as detailed in the document presented.

(File RMO2000/1252)

For action or noting by:  Deputy Vice-Chancellor (Resources), Divisional Director, Corporate Finance, Divisional Director, Student and Staff Services, Group Accountant, Corporate Finance Division

7.5 Kathleen Tinsley Trust

A member suggested that the interpretation of the defined purpose of the trust, the betterment of child health, include disciplines such as children's education, social work and nursing.

In response, Council was informed that while social work and nursing were part of the Faculty of Medicine, Nursing and Health Sciences, other disciplines relating to "the betterment of child health" could be considered by the panel convened to act as assessors of applications.

RESOLUTION CL8/2003/240

Council accepted the gift of the property and investments forming the Kathleen Tinsley Trust on the conditions stipulated in the appended report, and to place those funds in a Monash University investment common fund with income to be used for the betterment of child health as stipulated in the will of the late Walter Noel Tinsley.

(File RMO2003/1623)

For action or noting by:  Deputy Vice-Chancellor (Resources), Divisional Director, Corporate Finance, University Solicitor, Group Accountant, Corporate Finance Division

7.6 Physical Resources Subcommittee

RESOLUTION CL8/2003/241

Council approved the naming of the roads "Monash Residential Court" and "Normanby Court".

(File RMO2001/1446)

For action or noting by:  Secretary to Physical Resources Subcommittee

7.7 Receipt of Proceedings

RESOLUTION CL8/2003/242

Council received and noted the proceedings of the Resources and Finance Committee meeting held on 24 November 2003.

For action or noting by:  Secretary and Minute Secretary to Resources and Finance Committee

8. Monash Commercial Pty Ltd

8.1 Report of the Board of Monash Commercial Pty Ltd

RESOLUTION CL8/2003/243

Council received and noted the report of meeting 6/2003 of the Board of Monash Commercial Pty Ltd held on 5 December 2003.

(File RMOR2000/106)

For action or noting by:  Chief Operating Officer, Monash Commercial

9. Report of the Academic Board

9.1 Receipt of Report

RESOLUTION CL8/2003/244

Council received and noted the Report of Meeting 6/2003 of the Academic Board, held Wednesday, 19 November 2003.

(File RMO2001/0552)

For action or noting by:  Secretary to Academic Board

9.2 President of the Academic Board

RESOLUTION CL8/2003/245

Council noted the approval of the Board for a change to the position of Chair of the Academic Board, to become an elected President of Academic Board.

(File RMO2002/1468)

For action or noting by:  Chair and Secretary to Academic Board, University Solicitor, Returning Officer

9.3 Professorial Positions

9.3.1 Professor / Director of Clinical Psychology (minute 11.1.6.1 refers)

RESOLUTION CL8/2003/246

Council approved the proposal of the Board of the Faculty of Medicine, Nursing and Health Sciences, to establish and fill the position of Professor / Director of Clinical Psychology in the School of Psychology, Psychiatry and Psychological Medicine.

(File Personnel)

For action or noting by:  Dean and Faculty Manager - Medicine, Nursing and Health Sciences, Manager, Senior Appointments

9.3.2 Professor of Neurosciences / Director of Centre for Brain and Behaviour (minute 11.1.6.5 refers)

RESOLUTION CL8/2003/247

Council approved the proposal of the Board of the Faculty of Medicine, Nursing and Health Sciences, to establish and fill the position of Professor of Neurosciences / Director of Centre for Brain and Behaviour.

(File Personnel)

For action or noting by:  Dean and Faculty Manager - Medicine, Nursing and Health Sciences, Manager, Senior Appointments

9.3.3 Professor of Mechanical Engineering (minute 11.1.6.4 refers)

RESOLUTION CL8/2003/248

Council approved the proposal of the Faculty of Engineering to establish and fill the position of Professor of Mechanical Engineering in the School of Engineering, Monash University Malaysia campus.

(File Personnel)

For action or noting by:  Dean and Faculty Academic Manager - Engineering, Manager, Senior Appointments

9.3.4 Professor of Electrical and Computer Systems Engineering (minute 11.1.6.3 refers)

RESOLUTION CL8/2003/249

Council approved the proposal of the Faculty of Engineering to establish and fill the position of Professor of Electrical and Computer Systems Engineering.

(File Personnel)

For action or noting by:  Dean and Faculty Academic Manager - Engineering, Manager, Senior Appointments

9.3.5 Proposal for the RL Martin Distinguished Chair of Chemistry (minute 11.1.5 refers)

RESOLUTION CL8/2003/250

Council approved the proposal of the Faculty of Science to establish a named chair titled RL Martin Distinguished Chair of Chemistry.

(File Personnel)

For action or noting by:  Dean and Faculty Academic Manager - Science, Manager, Senior Appointments

9.4 Academic Structure

9.4.1 Establishment of the Centre for Obesity Research and Education

RESOLUTION CL8/2003/251

Council approved the proposal of the Board of the Faculty of Medicine, Nursing and Health Sciences to establish the Centre for Obesity Research and Education.

(File RMO2003/1872)

For action or noting by:  Dean and Faculty Manager - Medicine, Nursing and Health Sciences

9.4.2 Establishment of the National Research Centre for Prevention of Child Abuse

RESOLUTION CL8/2003/252

Council approved the proposal of the Board of the Faculty of Medicine, Nursing and Health Sciences to establish the National Research Centre for Prevention of Child Abuse.

(File RMO2003/1262)

For action or noting by:  Dean and Faculty Manager - Medicine, Nursing and Health Sciences

9.5 External members of the board of the Faculty of Law - renewal of membership

RESOLUTION CL8/2003/253

Council, on the recommendation of the Board of the Faculty of Law, renewed the appointments of the following external members of the Faculty Board for a further three years, from July 2003 to April 2006 inclusive:

• The Hon Justice Susan Kenny
• The Hon Justice Nahum Mushin
• Mr Kevin Pose

(File RMO1999/1027)

For action or noting by:  Dean and Faculty Manager - Law

9.6 Award of Degrees

RESOLUTION CL8/2003/254

Council approved the recommendation of the Board of the Faculty of Medicine, Nursing and Health Sciences to award the degree of Doctor of Medicine to:

• Dr Mathew Conron, for the thesis titled: 'Adenovirus mediated transgene delivery to investigate Nuclear Factor-kB dependent gene transcription in primary alveolar marcophages';
• Dr Paul Monagle, for the thesis titled: 'Studies of thromboembolic diseases in infancy and childhood'; and
• Dr. Xiao-Ming Gao, for the thesis titled 'Adrenergic Mechanisms in Cardiac Pathophysiology: Studies using Gene-targeted Mouse Strains'.

For action or noting by:  Dean and Faculty Manager - Medicine, Nursing and Health Sciences, Manager, Graduations, Graduations Officer, Protocol and Special Events

9.7 Receipt of Proceedings

RESOLUTION CL8/2003/255

Council noted the proceedings of the Academic Board meeting held on 19 November 2003.

For action or noting by:  Secretary to Academic Board

10. Report of Equal Opportunity Committee

10.1 Receipt of Report

RESOLUTION CL8/2003/256

Council received and noted the report of the Equal Opportunity Committee meeting 4/2003 held on 17 November 2003.

(File RMO1997/1578)

For action or noting by:  Chair and Secretary, Equal Opportunity Committee

10.2 Receipt of Proceedings

RESOLUTION CL8/2003/257

Council noted the proceedings of the Equal Opportunity Committee meeting 4/2003 held on 17 November 2003.

For action or noting by:  Chair and Secretary, Equal Opportunity Committee

11. General Business

11.1 Senior Appointments

11.1.1 Acceptance of offers

RESOLUTION CL8/2003/258

Council noted that the following had accepted the offers of appointment indicated below and wished to record their thanks to Council:

• Professor Gary Bouma - Extended secondment as Acting Deputy Vice-Chancellor and Vice-President (Research and Development).
• Professor Hoong Phun Lee - Acting Dean, Faculty of Law.
• Associate Professor David Reutens - Professor of Neurosciences, Southern Clinical School, Faculty of Medicine, Nursing and Health Sciences.

RESOLUTION CL8/2003/259

Council noted that the following had accepted the indicated offers of appointment approved by the Special Professorial Appointments Committee of Council:

• Professor Brian Brooks - Honorary Professorial Fellow, Faculty of Business and Economics.
• Associate Professor Robin Hyndman - Professor in the Department Econometrics and Business Statistics, Faculty of Business and Economics.
• Professor Peter Wallace - Honorary Professorial Fellow, Department of Electrical and Computer Systems Engineering, Faculty of Engineering.

(File Personnel)

For action or noting by:  Manager, Senior Appointments

11.1.2 Dean, Faculty of Information Technology - Appointment

RESOLUTION CL8/2003/260

Council approved an offer of appointment as a professor and Dean, Faculty of Information Technology, as per the report of the selection committee, be made to the person named in the document presented.

(File RMO1999/0565)

For action or noting by:  Deputy Vice-Chancellor, Faculty Registrar - Information Technology, Manager, Senior Appointments

11.1.3 Director, Learning and Teaching - Appointment

RESOLUTION CL8/2003/261

Council approved an offer of a 5-year appointment as a professor and Director, Learning and Teaching, as per the report of the selection committee, be made to the person named in the document presented.

(File RMO1998/3032)

For action or noting by:  Manager, Senior Appointments

11.1.4 Professor of Aged Care Medicine - Appointment

RESOLUTION CL8/2003/262

Council approved an offer of a 5-year appointment as a Professor of Aged Care Medicine, Southern Clinical School, Faculty of Medicine, Nursing and Health Sciences, as per the report of the selection committee, be made to the person named in the document presented.

(File RMO2002/0435)

For action or noting by:  Dean and Faculty Manager - Medicine, Nursing and Health Sciences, Manager, Senior Appointments

11.1.5 R L Martin Distinguished Chair of Chemistry - Appointment (minute 9.3.5 refers)

RESOLUTION CL8/2003/263

Council approved an offer of appointment to the R L Martin Distinguished Chair of Chemistry, School of Chemistry, Faculty of Science, be made to the person named in the document presented.

(File Personnel)

For action or noting by:  Dean and Faculty Manager - Science, Manager, Senior Appointments

11.1.6 Appointment of Selection Committees

11.1.6.1 Professor and Director of Clinical Psychology, School of Psychology, Psychiatry and Psychological Medicine, Faculty of Medicine, Nursing and Health Sciences (minute9.3.1 refers)

11.1.6.2 Professor (or Associate Professor and Director of Haematology Department of Medicine, Southern Clinical School, Faculty of Medicine, Nursing and Health Sciences and Southern Health (minute 11.2 refers)

11.1.6.3 Professor of Electrical and Computer Systems Engineering, Department of Electrical and Computer Systems Engineering, Faculty of Engineering (minute 9.3.4 refers)

11.1.6.4 Professor of Mechanical Engineering, School of Engineering, Monash University Malaysia and Faculty of Engineering (minute 9.3.3 refers)

11.1.6.5 Professor of Neurosciences and Director, Monash University Centre for Brain and Behaviour, Faculty of Medicine, Nursing and Health Sciences (minute 9.3.2 refers)

RESOLUTION CL8/2003/264

Council approved the establishment of the selection committees for appointments to the following positions - Professor and Director of Clinical Psychology, Professor (or Associate Professor) and Director of Haematology, Professor of Electrical and Computer Systems Engineering, Professor of Mechanical Engineering and a Professor of Neurosciences as detailed in the document presented.

(File RMO1997/1623)

For action or noting by:  Deans and Faculty Manager/Faculty Academic Manager - Medicine, Nursing and Health Science and Engineering, Manager, Senior Appointments

11.1.7 Council nominees to Selection Committees

RESOLUTION CL8/2003/265

Council approved the nomination of Council members as Council's nominees to the selection committees as detailed in the document presented.

(File RMO1997/1623)

For action or noting by:  Manager, Senior Appointments

11.1A Senior Appointments

The document Dean, Faculty of Information Technology - Interim Appointment, was tabled at the meeting and considered following approval by the members present.

The Vice-Chancellor informed Council that the Acting Dean had indicated his desire to return to his teaching and research activities as soon as practicable and therefore, it was proposed to appoint Professor Stephen Parker as Dean of the faculty for an interim period until the commencement of the new Dean.

RESOLUTION CL8/2003/266

Council approved the appointment of Professor Stephen Parker as Dean, Faculty of Information Technology, commencing with immediate effect and concluding on the day prior to the commencement of the new Dean, Faculty of Information Technology.

For action or noting by:  Deputy Vice-Chancellor, Acting Dean and Faculty Registrar - Information Technology, Manager, Senior Appointments

11.2 Professor (or Associate Professor) and Director of Haematology, Department of Medicine, Southern Clinical School, Faculty of Medicine, Nursing and Health Sciences and Southern Health (minute 11.1.6.2 refers)

RESOLUTION CL8/2003/267

Council approved the proposal to establish and fill the position of Professor (or Associate Professor) and Director of Haematology, Department of Medicine, Southern Clinical School, Faculty of Medicine, Nursing and Health Sciences and Southern Health as detailed in the document presented.

For action or noting by:  Dean and Faculty Manager - Medicine, Nursing and Health Sciences, Manager, Senior Appointments

11.3 Nanotechnology Victoria Limited - Proposed Amendments to the Company's:  Constitution

RESOLUTION CL8/2003/268

The Council of Monash University, a member of Nanotechnology Victoria Limited, authorised the making of the alterations to the company's Constitution marked in the attached document and authorised the University's representative to vote in favour of those changes at a general meeting of members of the company at which they are put to a vote.

(File RMO2003/1750)

For action or noting by:  University Solicitor

11.4 Report of Academic Promotions

11.4.1 Promotions to Reader/Associate Professor/Clinical Associate Professor/Associate Professorial Fellow

RESOLUTION CL8/2003/269

Council noted the promotions, as detailed in the document presented, approved by the University Readership/Associate Professorship Committee in accordance with delegated authority and effective from 1 January 2004.

11.4.2 Promotions to Senior Lecturer/Lecturer/Senior Research Officer

RESOLUTION CL8/2003/270

Council noted the promotions, as detailed in the document presented, approved by Deans on the recommendation of the Faculty Lectureship/Senior Lectureship Committees, in accordance with delegated authority, and effective from 1 January 2004.

11.4.3 Promotions to Lecturer/Senior Research Officer

RESOLUTION CL8/2003/271

Council noted the promotions, as detailed in the document presented, approved by the Faculty Lecturer/Senior Lecturer Promotion Committees, in accordance with delegated authority, and effective from 1 January 2004.

For action or noting by:  Manager, Academic Staffing Policy

11.5 Report of the Returning Officer

Report of the Returning Officer - Council Elections

RESOLUTION CL8/2003/272

Council was invited to note that Council elections had taken place with the following results:

Election of a professorial member of Council

Professor Tam Sridhar was re-elected for a term commencing 1 January 2004 and ending 31 December 2005.

Election of a general staff member of Council

Ms Dale Halstead was re-elected for a term commencing 1 January 2004 and ending 31 December 2005.

Election of a graduate student member of Council

Mr Alastair McKenzie was elected for a term commencing 1 January 2004 and ending 31 December 2004.

Election of an undergraduate or diploma student member of Council

Mr Michael Josem was elected for a term commencing 1 January 2004 and ending 31 December 2004.

(Files RMO2003/0215, RMO2001/0059)

11.6 Arrangements for the establishment of Monash Postgraduate Association (MPA) as a university-wide student representative association

RESOLUTION CL8/2003/273

Council:

• noted the current status in relation to establishing the MPA as a separate university-wide postgraduate association;
• reaffirmed its intention that the MPA should be established as a separate legal entity being capable of representing postgraduate students across all Australian campuses; and
• subject to this reaffirmation, endorsed the proposed approach for the establishment of the MPA as a separate university-wide postgraduate association and associated funding arrangements as detailed in the document presented.

(File RMO1998/1432)

For action or noting by:  Deputy Vice-Chancellor (Resources), Divisional Director, Student and Staff Services

11.7 Next Meeting

The next meeting of Council is scheduled to be held at 5.00 pm on Monday, 16 February 2004 at the Clayton Campus.