Council Meeting 02/2004

Meeting 2/2004 of the Monash University Council will be held at 5.00 pm on Monday, 22 March 2004 in the Council Chamber, Administration Building 3a, Clayton Campus.

Tony Calder, Secretary

AGENDA

Apologies have been received from Ms Louise Adler and Ms Penny Hutchinson.

An apology has also been received from Professor Edwina Cornish, Deputy Vice-Chancellor (Research).

Council approved requests for special leave for meeting 2/2004 (22 March) for Mr John Hutchinson and for meeting 4/2004 (12 July) for Ms Lesley Boston.

Items 1.1 Apologies, 1.2 Special Leave, 1.3 Starring of Items, 1.4 Approval of Non-Starred Items, 1.5.1 Vice-Chancellor’s Issues and Speculations, 1.5.2 Berwick Campus Development Proposal, 2 Confirmation of Minutes of Previous Meeting, 3 Chancellor’s Business, and 4 Vice-Chancellor’s Business have already been "starred" for discussion.

Members who wish a non-starred item to be discussed may request at this point.

The Chancellor will move that all items on the agenda not starred be adopted without discussion, and the action recommended be taken or the information therein noted.

The Vice-Chancellor will speak to this item.

1.5.2 Berwick Campus Development Proposal Item1pp1-40

The documentation and discussion relating to this item is "commercial-in-confidence".

RECOMMENDATION

That Council:

• approve the proposal as outlined in the presented business plan;

• authorise the presentation of the proposal to the Minister for Education and Training for consideration; and

• on gaining Ministerial approval, authorise the Deputy Vice-Chancellor (Resources) to implement the plan, including the signing of relevant agreements, subject to review by the University Solicitor’s Office.

1.5.3 Use of the University Seal Item1pp41-46

RECOMMENDATION

That Council note the report of the Vice-Chancellor dated 10 March 2004 on the affixing of the Common Seal to documents executed under Seal pursuant to Statute 8.1, Section 2.1.5.

Authorised observers will be admitted to the meeting following confidential items.

The Minutes of meeting No 1/2004 held on 16 February have been circulated.

RECOMMENDATION

That Council confirm the Minutes of meeting No. 1/2004 held on Monday, 16 February 2004.

4.1 Vice-Chancellor’s Report to Council Item4pp1-4

RECOMMENDATION

That Council receive and note the Vice-Chancellor’s Report to Council.

4.2 2003 Annual Report to Parliament of the Council of Monash University Members Only
Item4pp5-102

The Vice-Chancellor will introduce the item and invite Ms Alison Crook, Deputy Vice-Chancellor (Resources) to speak.

The following papers are attached:

Report on 2003 Consolidated Financial Statements together with: Item4pp7-12

• 2003 Consolidated Financial Statements Item4pp13-50

• copy of Management Representation letter Item4pp51-54

• Annual Report 2003 - Report of Operations Item4pp55-102

RECOMMENDATION

That Council adopt the University’s Consolidated Financial Statements for the Year Ending 31 December 2003.

RECOMMENDATION

That Council approve the 2003 Annual Report to Parliament of the Council of Monash University for forwarding to the Minister for Education and Training.

4.3 Strategic Framework – 2004-2008 Excellence and Diversity Item4pp103-112

RECOMMENDATION

That Council receive and approve the Strategic Framework 2004-2008 "Excellence and Diversity".

Item4pp113-118

RECOMMENDATION

That Council approve the recommendation as detailed in the document presented.

4.5 Report on Monash South Africa Item4pp119-122

RECOMMENDATION

That Council receive and note the Progress Report on Monash South Africa.

5.1 Governance – National Governance Protocols for Public Higher Education Institutions Item5pp1-4

RECOMMENDATION

That Council note the advice of the Secretary to Council in relation to actions outstanding from discussion of the National Governance Protocols.

RECOMMENDATION

That Council note the confirmed Minutes of Meeting 3/2003 of the Audit Committee held on 12 December 2003.

RECOMMENDATION

That Council receive and note the 2004 Audit and Risk Management Office Operational Plan.

RECOMMENDATION

That Council note the unconfirmed Minutes of Meeting 1/2004 of the Audit Committee held on 16 March 2004.

RECOMMENDATION

That Council approve the Terms of Reference of the Audit Committee as detailed in the document presented.

RECOMMENDATION

That Council note the consolidated report from the initial quarterly legal compliance process.

7. Report of the Resources and Finance Committee Members Only
Item7pp1-48

7.3 Monash University Borrowings 2003/2004 Item7pp9-10

RECOMMENDATION

That Council approve the offer provided by the National Australia Bank Ltd and that the Director of Finance and the Treasurer be authorised to sign all documentation relating to the facility on behalf of the University.

7.4 Monash University Treasury Policy Item7pp11-44

RECOMMENDATION

That Council approve the Monash University Treasury Policy.

RECOMMENDATION

That Council note the proceedings of the Resources and Finance Committee meeting held on 12 March 2004.

8. Report of the Board of Monash Commercial Pty Ltd Members Only
Item8pp1-24

RECOMMENDATION

That Council receive and note the report of meeting 1/2004 of the Board of Monash Commercial Pty Ltd held on 6 February 2004.

9. Report of the Academic Board Item9pp1-28

RECOMMENDATION

That Council receive and note the report of meeting 1/2004 of the Academic Board held on Wednesday, 25 February 2004.

9.2.1 Professor and Director of the Monash Institute of Reproduction and Development (agenda item 11.2.3 refers) Item9pp5-10

RECOMMENDATION

That Council approve the proposal by the Board of the Faculty of Medicine, Nursing and Health Sciences to fill the position of Professor and Director of the Monash Institute of Reproduction and Development.

9.2.2 Chair of Econometrics and Business Statistics (agenda item 11.2.2 refers) Item9pp11-12

RECOMMENDATION

That Council approve the proposal of the Faculty of Business and Economics to establish and fill a Chair of Econometrics and Business Statistics.

9.2.3 Professor and Head of the School of Business and Economics, Gippsland (agenda item 11.2.1 refers) Item9pp13-18

RECOMMENDATION

That Council approve the proposal of the Faculty of Business and Economics to fill the position of Professor and Head of the School of Business and Economics, Gippsland.

9.2.4 Chair of Pure Mathematics (agenda item 11.2.4 refers) Item9pp19-22

RECOMMENDATION

That Council approve the proposal of the Faculty of Science to fill a Chair of Pure Mathematics.

9.3.1 Establishment of a Centre for Health Economics Item9pp23-28

RECOMMENDATION

That Council approve the proposal of the Board of the Faculty of Business and Economics to establish a Centre for Health Economics.

RECOMMENDATION

That Council approve the recommendation of the Board of the Faculty of Medicine, Nursing and Health Sciences to award the degree of Doctor of Medicine to:

• Dr Xiao-Ming Gao for ‘Adrenergic Mechanisms in Cardiac Pathophysiology: Studies using Gene-targeted Mouse Strains’; and

• Dr Andrew Ajani for ‘Intracoronary Radiation Therapy for the Treatment of Coronary in-Stent Restenosis’.

RECOMMENDATION

That Council note the proceedings of the Academic Board meeting held on 25 February 2004.

10. Reports of Gippsland Advisory Council Item10pp1-8

RECOMMENDATION

That Council receive and note the reports of the Gippsland Advisory Council meetings 7/2003 and 1/2004 held on 2 December 2003 and 2 March 2004 respectively.

RECOMMENDATION

That Council note the proceedings of the Gippsland Advisory Council meetings held on 2 December 2003 and 2 March 2004.

11.1 Senior Appointments Members Only
Item11pp1-6

A paper is attached.

RECOMMENDATION

That Council note that the following has accepted the offer of appointment indicated below and wishes to record his thanks to Council:

• Associate Professor Pua Eng Chong – Chair of Biotechnology and as Head, School of Arts and Sciences, Monash University Malaysia, and Honorary Professorial Fellow, Faculty of Science, Monash University.

RECOMMENDATION

That Council note that the following have accepted the indicated offers of appointment approved by the Special Professorial Appointments Committee of Council:

• Associate Professor John Davies – Fixed-Term Professor, Department of Microbiology, Faculty of Medicine, Nursing and Health Sciences.

• Professor Peter Spearritt – Adjunct Professor, School of Political and Social Inquiry, Faculty of Arts.

RECOMMENDATION

That Council approve the establishment of the selection committees for appointments to the following positions – Professor and Head, School of Business and Economics, Monash Gippsland, Chair of Econometrics and Business Statistics, Professor and Director, Monash Institute of Reproduction and Development and a Chair of Pure Mathematics as detailed in the document presented.

RECOMMENDATION

That Council approve the nomination of Council members as Council’s nominees to the selection committees as detailed in the document presented.

11.2 Change of Constitution: Victorian Public Health Research & Education Council Limited ("VPHREC") Item11pp7-44

RECOMMENDATION

That Council:

• approve the proposed alteration to the current Constitution of VPHREC by substituting for it a new Constitution as detailed in the document presented; and

• authorise Professor John McNeil to vote in favour of the alteration at a general meeting of members of the company called to approve the adoption of the new Constitution.

11.3 Co-operative Research Centre for Asthma Ltd (CRC for Asthma Ltd) Item11pp45-60

RECOMMENDATION

That Council note the audited accounts of the CRC for Asthma Ltd.

The next meeting of Council is scheduled to be held at 5.00 pm on Monday, 3 May 2003 at the Clayton Campus.