Council Meeting 04/2004

Meeting 4/2004 of the Monash University Council will be held at 5.00 pm on Monday, 12 July 2004 in the Clayfield Room, Building A Library and Administration, Caulfield Campus

Tony Calder, Secretary

AGENDA

Members having a direct commercial or financial interest in any item before this meeting must declare that interest to the Chancellor via the Council Secretary prior to consideration of the item, and must not take part in a vote on any matter concerning it.

PART A

1. PROCEDURAL MATTERS

1.1 Apologies

1.2 Special Leave

Council approved a request for special leave for meeting 4/2004 (12 July) for Ms Lesley Boston.

1.3 Starring of Items

Items 1.1 Apologies, 1.2 Special Leave, 1.3 Starring of Items, 1.4 Approval of Non-Starred Items, 1.5.1 Vice-Chancellor’s Issues and Speculations, 2 Confirmation of Minutes of Previous Meeting, 3 Chancellor’s Business, 4 Vice-Chancellor’s Business, 5 Report of the President of the Academic Board; and 8 Report of the Audit Committee have already been "starred" for discussion.

Members who wish a non-starred item to be discussed may request at this point.

1.4 Approval of Non-Starred Items

The Chancellor will move that all items on the agenda not starred be adopted without discussion, and the action recommended be taken or the information therein noted.

1.5 Confidential Items

1.5.1 Use of the University Seal Item1pp1-4

RECOMMENDATION

That Council note the report of the Vice-Chancellor dated 20 June 2004 on the affixing of the Common Seal to documents executed under Seal pursuant to Statute 8.1, Section 2.1.5.

1.6 Admission of Observers

Authorised observers will be admitted to the meeting following confidential items.

2. Confirmation of Minutes of Previous Meeting

2.1 Minutes of meeting No 3/2004

The Minutes of meeting No 3/2004 held on 3 May 2004 have been circulated.

RECOMMENDATION

That Council confirm the Minutes of meeting No. 3/2004 held on Monday, 3 May 2004.

PART B STARRED ITEMS

3. Chancellor’s Business

3.1 Chancellor’s Report to Council

RECOMMENDATION

That Council receive the oral report of the Chancellor.

3.2 Queen’s Birthday Honours Item3pp1-4

RECOMMENDATION

That Council note with acclamation Queen’s Birthday Honours awarded to people associated with Monash University as detailed in the paper provided.

4. Vice-Chancellor’s Business

4.1 Vice-Chancellor’s Report to Council Item4pp1-20

RECOMMENDATION

That Council receive and note the Vice-Chancellor’s Report to Council.

4.2 Report to Council concerning the future operations of Monash University in South Africa Item4pp21-26

The Vice-Chancellor will introduce the item.

Secretarial note: Members are invited to note that the following agenda papers were distributed to members:

• South African Campus Business Plan Project prepared by Mr David Gilmour and forwarded to Council members on 16 June 2004;

• Report of the Vice-Chancellor to Council concerning the future operations of Monash University in South Africa and forwarded to Council members on 28 June 2004.

RECOMMENDATIONS

1. Council note the Gilmour Report and the accompanying analysis by the Vice-Chancellor.

2. Council commit to continuing to support the development of the campus in South Africa subject to minimum performance with respect to student numbers and financial performance as detailed in the report’s pessimistic scenario being achieved and subject to no other events impairing the ability to achieve the objectives of the campus occurring*.

3. Council consider the loan to Monash University South Africa and to Monash Southern Africa as strategic investments and therefore at zero interest rather than as a financial investment attracting interest.

* Note added after Resources and Finance meeting: In the event of a discordance between the attainment of the milestones with respect to student numbers and financial performance, the decision pathway should be decided by the numbers rather than the financial performance as there may be a lag in the latter, particularly in relation to income flows from short courses, benefaction and the residential accommodation.

4.3 Monash University Malaysia

4.3.1 Progress report on planning for the new campus in Malaysia Item4pp27-34

The Vice-Chancellor will introduce the item and invite Ms Alison Crook, Deputy Vice-Chancellor (Resources), to speak.

RECOMMENDATION

That Council receive the report and note the advice of the Vice-Chancellor and Ms Alison Crook, Deputy Vice-Chancellor (Resources) on planning for the new Malaysia campus.

4.3.2 Proposal to deliver the undergraduate medical course (MBBS) in Malaysia

Secretarial note: Members are invited to note that the agenda paper Business case for delivering the undergraduate medical course (MBBS) at Monash University Malaysia was forwarded to Council members on 28 June 2004.

RECOMMENDATION

That Council approve the proposal to deliver the undergraduate medical course (MBBS) at Monash University Malaysia subject to:

• legal agreements being drafted in accordance with the key principles outlined in Section 12.1 of the Business case for delivering the undergraduate medical course (MBBS) at Monash University Malaysia (dated 28 June 2004); and

• approval of these agreements by the University Solicitor.

4.4 Annual Plan 2004 Item4pp35-64

The Vice-Chancellor will introduce the item and invite Professor Stephen Parker, Deputy Vice-Chancellor, to speak.

RECOMMENDATION

That Council note the advice of Professor Stephen Parker, Deputy Vice-Chancellor, and approve the 2004 Annual Plan.

4.5 Summary of Major Risks

The Vice-Chancellor will introduce the item.

RECOMMENDATION

That Council note the advice of the Vice-Chancellor.

4.6 Admissions Report – trend analysis Item4pp65-74

The Vice-Chancellor will introduce the item and invite Professor Alan Lindsay, Deputy Vice-Chancellor (Academic), to speak.

RECOMMENDATION

That Council receive the Admissions Report – trend analysis and note the advice of Professor Alan Lindsay, Deputy Vice-Chancellor (Academic).

4.7 Monash Postgraduate Association - update Item4pp75-80

The Vice-Chancellor will introduce the item and invite Ms Alison Crook, Deputy Vice-Chancellor (Resources), to speak.

RECOMMENDATIONS

• That Council affirm that the MPA is a recognised student association and there is no further Council requirement that it should continue to operate in a caretaker mode.

• That the proposed MPA expenditure for 2004 should not assume a contribution of postgraduate amenities fees from the Gippsland or the Caulfield campuses, and its expenditure budget should be adjusted accordingly.

• That Council authorise the Vice-Chancellor to resolve issues surrounding postgraduate funding and service provision at Caulfield and Gippsland campuses via the mechanisms outlined in this paper.

4.8 Development of an induction/professional development program for members of Council

The Vice-Chancellor will introduce the item and invite Professor Stephen Parker, Deputy Vice-Chancellor, to speak.

RECOMMENDATION

That Council note the advice of Professor Stephen Parker, Deputy Vice-Chancellor.

5. Report of the President of the Academic Board

The Vice-Chancellor will introduce the item and invite Professor Chris Browne, President of the Academic Board, to address Council.

RECOMMENDATION

That Council receive the oral report of the President of the Academic Board.

PART C ITEMS FOR APPROVAL OR INFORMATION

6. Matters Arising from the Minutes (not dealt with elsewhere in the agenda)

7. Report of the Executive Committee of Council

7.1 Chair of Pharmacology

The Executive Committee of Council, acting under its delegation from Council, met on 10 May 2004 and approved an offer of appointment to a Chair of Pharmacology, Department of Pharmacology, Faculty of Medicine, Nursing and Health Sciences, as per the report of the selection committee, be made to the person named in the document forwarded to the members of the Executive Committee.

7.2 Professor of Cardiovascular Medicine

The Executive Committee of Council, acting under its delegation from Council, met on 10 May 2004 and approved an offer of appointment as a Professor of Cardiovascular Medicine, Central and Eastern Clinical School, Faculty of Medicine, Nursing and Health Sciences, as per the report of the selection committee, be made to the person named in the document forwarded to the members of the Executive Committee.

7.3 Conferral of award of Bachelor of Business (Banking and Finance) under special circumstances

The Executive Committee of Council, acting under its delegation from Council, met on 10 June 2004 and approved the conferral of the award of Bachelor of Business (Banking and Finance) be made to the person named in the document forwarded to the members of the Executive Committee.

RECOMMENDATION

That Council note the approvals granted by the Executive Committee of Council at its meetings held on 10 May 2004 and 10 June 2004 respectively.

8. Report of the Audit Committee Members Only
Item8pp1-30

8.1 Minutes of special meeting Item8pp5-8

RECOMMENDATION

That Council note the unconfirmed Minutes of the special meeting of Audit Committee held on 30 April 2004.

8.2 2003 University Consolidated Divisional Risk Profile Item8pp9-30

RECOMMENDATION

That Council receive and note the 2003 University Consolidated Divisional Risk Profile.

9. Report of the Resources and Finance Committee Members Only
Item9pp1-50

9.1 Receipt of Report Item9pp1-10

RECOMMENDATION

That Council receive and note the Report of meeting 3/2004 of Resources and Finance Committee held on 23 June 2004.

9.2 Monash Malaysia Medical Faculty Proposal

9.3 Monash South Africa

9.4 Fees for 2005 Australian Courses Item9pp11-24

RECOMMENDATION

That Council:

1. approve the ranges of proposed course fees set out in the schedules;

2. authorise the Vice-Chancellor to approve the detailed fees consistent with these ranges as well as any adjustments to existing fees, plus or minus 10%; and

3. approve the change in Fees Policy in relation to domestic fee-paying students to specify that:

   1. the University will set fees to apply to all students on an annual basis. In any course the fee will apply to both commencing and returning students; and

   2. course fees will be adjusted annually up to 10% per annum after consideration of a range of factors including increases in costs, demand for the courses and fees charged by other universities for comparable courses.

9.5 Physical Resources Sub-Committee

RECOMMENDATION

That Council, in accordance with the University’s naming policy, approve the naming of a walkway Finch Lane, which runs from Derby Road, Caulfield through to the Caulfield Plaza Shopping Centre.

9.6 Receipt of Proceedings Item9pp25-50

RECOMMENDATION

That Council note the proceedings of meeting 3/2004 of Resources and Finance Committee held on 23 June 2004.

10. Report of the Board of Monash Commercial Pty Ltd Members Only
Item10pp1-32

RECOMMENDATION

That Council receive and note the report of meeting 3/2004 of the Board of Monash Commercial Pty Ltd held on 18 June 2004.

11. Report of the Academic Board Item11pp1-28

11.1 Receipt of Report

RECOMMENDATION

That Council receive and note the report of meeting 3/2004 of the Academic Board held on Wednesday, 30 June 2004.

11.2 University Structure

11.2.1 School of Medicine and Health Sciences at Monash University Malaysia Item11pp7-12

RECOMMENDATION

That Council approve the proposal of the Faculty of Medicine, Nursing and Health Sciences to establish the School of Medicine and Health Sciences at Monash University Malaysia.

11.2.2 Proposal to deliver the Undergraduate Medical Course (MBBS) at Monash University Malaysia Item11pp13-18

RECOMMENDATION

That Council note the endorsement of Academic Board to the proposal to deliver the Undergraduate Medical Course (MBBS) at Monash University Malaysia.

11.2.3 External members of the Board of the Faculty of Law – Renewal of Membership

RECOMMENDATION

That, on the recommendation of the Board of the Faculty of Law, Council renew the appointments of the following external members of the Faculty Board for a further three years, from April 2004 to April 2007.

The Hon. Justice David Harper

The Hon. Justice Mark Weinberger

11.3 Senior Academic Position

11.3.1 Proposal to establish the position of Professor (or Associate Professor/Reader) of Critical Theory/Comparative Literature/Cultural Studies (Secretarial note: item 14.3.3 refers) Item11pp19-22

RECOMMENDATION

That Council approve the proposal of the Faculty of Arts to establish the position of Professor (or Associate Professor/Reader) of Critical Theory/Comparative Literature/Cultural Studies.

11.4 Legislation

11.4.1 Amendments to Victorian College of Pharmacy Regulations (Amendment No.1 2004) Item11pp23-28

RECOMMENDATION

That Council make the Victorian College of Pharmacy Regulations (Amendment No 1 2004).

11.5 Proposal to award a degree of Doctor of Medicine

RECOMMENDATION

That Council approve the proposal of the Board of the Faculty of Medicine, Nursing and Health Sciences to award the Doctor of Medicine degree to Dr. Stephen Margolis for his thesis ‘The Health Status of Older Emirati in Al Ain, United Arab Emirates, and their Utilisation of Primary Health Care Services’.

11.6 Receipt of Proceedings

RECOMMENDATION

That Council note the proceedings of the Academic Board meeting held on 30 June 2004.

12. Report of Equal Opportunity Committee Item12pp1-14

12.1 Receipt of Report

RECOMMENDATION

That Council receive and note the report of the Equal Opportunity Committee meeting 2/2004 held on 8 June 2004.

12.2 Receipt of Proceedings

RECOMMENDATION

That Council note the proceedings of the Equal Opportunity Committee meeting 2/2004 held on 8 June 2004.

13. Report of Gippsland Advisory Council Item13pp1-4

13.1 Receipt of Report

RECOMMENDATION

That Council receive and note the report of the Gippsland Advisory Council meeting 3/2004 held on 25 May 2004.

13.2 Receipt of Proceedings

RECOMMENDATION

That Council note the proceedings of the Gippsland Advisory Council meeting held on 25 May 2004.

14 General Business

14.1 Monitoring of Monash Companies – Monash University South Africa (MUSA) and Monash Southern Africa Pty Ltd Members Only Item14pp1-6

RECOMMENDATION

That Council receive and note the Statement of Financial Performance for the four months to 30 April 2004 for Monash University South Africa (MUSA) and Monash Southern Africa Pty Ltd.

14.2 Monash IVF – New Constitution Members Only

Item14pp7-16

RECOMMENDATION

That Council delegate to the Vice-Chancellor the authority to:

• approve a new Constitution and Shareholders’ Agreement for Monash IVF Pty Ltd; and

• approve the transfer of the University’s 51% stake in the company to the Monash Investment Trust

• subject to approval of the documentation by the University Solicitor.

14.3 Senior Appointments Members Only
Item14pp17-22

14.3.1 Acceptance of offers

RECOMMENDATION

That Council note that the following have accepted the offers of appointment indicated below and wish to record their thanks to Council:

• Professor Tony Dart – Professor of Cardiovascular Medicine, Central and Eastern Clinical School, Faculty of Medicine, Nursing and Health Sciences.

• Associate Professor Dennis Moore – Professor of Education (Psychology), Faculty of Education.

• Professor Sue McKemmish – Chair of Archival Systems, School of Information Management and Systems, Faculty of Information Technology.

• Professor Alan Shiell – Chair of Health Economics, Centre for Health Economics, Faculty of Business and Economics.

RECOMMENDATION

That Council note that the following have accepted the indicated offers of appointment approved by the Special Professorial Appointments Committee of Council:

• Associate Professor Michael Abramson – Professor of Clinical Epidemiology, Department of Epidemiology and Preventive Medicine, Faculty of Medicine, Nursing and Health Sciences.

• Dr Philip Adams – Research Professor, Centre of Policy Studies, Faculty of Business and Economics.

• Dr Max Cameron – Adjunct Professor, Monash University Accident Research Centre.

• Dr Peter Cameron – Adjunct Professor, Department of Epidemiology and Preventive Medicine, Faculty of Medicine, Nursing and Health Sciences.

• Professor Christopher Fairley – Honorary Professor, Department of Epidemiology and Preventive Medicine, Faculty of Medicine, Nursing and Health Sciences.

• Professor George Fink – Honorary Professor, Department of Psychological Medicine, Faculty of Medicine, Nursing and Health Sciences.

• Associate Professor Henry Krum – Personal Chair in Clinical Pharmacology, Department of Epidemiology and Preventive Medicine and Department of Medicine, Central and Eastern Clinical School, Faculty of Medicine, Nursing and Health Sciences.

• Dr Andrew Mackinnon – Professorial Fellow, Department of Psychological Medicine, Faculty of Medicine, Nursing and Health Sciences.

• Professor Heiner Niemann – Adjunct Professor, Monash Institute of Reproduction and Development, Faculty of Medicine, Nursing and Health Sciences.

• Dr A. Ian Smith – Professorial Fellow, Department of Biochemistry and Molecular Biology, Faculty of Medicine, Nursing and Health Sciences.

• Dr Mark Toner – Adjunct Professor, Department of Chemical Engineering, Faculty of Engineering.

14.3.2 Pro Vice-Chancellor, Monash South Africa – Appointment

RECOMMENDATION

That Council approve the proposal to fill the position of Pro Vice-Chancellor, Monash South Africa.

14.3.3 Appointment of Selection Committee (Secretarial note: item 11.3.1 refers)

RECOMMENDATION

That Council approve the establishment of the selection committee for an appointment as a Professor (or Associate Professor/Reader) of Critical Theory / Comparative Literature / Cultural Studies as detailed in the document provided.

14.3.4 Council nominee to Selection Committee

RECOMMENDATION

That Council approve the nomination of the person named in the document presented as Council’s nominee to the selection committee as detailed in the document provided.

14.4 Posthumous Award Item14pp23-28

RECOMMENDATION

That Council approve the proposal of the Faculty of Engineering to confer a posthumous award of Bachelor of Engineering in Civil Engineering to the person named in the document presented.

14.5 Conferring of degree of Master of Laws (Legal Practice, Skills and Ethics) Item14pp29-32

RECOMMENDATION

That Council confer the degree of Master of Laws (Legal Practice, Skills and Ethics) to the person named in the document presented.

14.6 Next Meeting

The next meeting of Council is a special meeting to be held at 5.00 pm on 9 August 2004 at Clayton Campus.

14.7 Professor and Director of Anatomical Pathology, Faculty of Medicine, Nursing and Health Sciences and The Alfred

RECOMMENDATIONS

• That Council approve the proposal of the Faculty of Medicine, Nursing and Health Sciences to establish and fill the position of Professor of Anatomical Pathology, Department of Medicine, Central & Eastern Clinical School, Faculty of Medicine, Nursing and Health Sciences and Director of Anatomical Pathology, The Alfred.

• That Council approve the establishment of the selection committee for an appointment to the position of Professor of Anatomical Pathology, Department of Medicine, Central & Eastern Clinical School, Faculty of Medicine, Nursing and Health Sciences and Director of Anatomical Pathology, The Alfred, in accordance with procedures for positions jointly funded by the University and hospitals or health services, as follows:

  • Five nominees of the University Council

    • Vice-Chancellor and President or nominee (Chair)

    • Dean, Faculty of Medicine, Nursing and Health Sciences

    • Three academic staff members of the Faculty of Medicine, Nursing and Health Sciences
       

  • Five nominees of The Alfred

    • To be nominated
       

  • A nominee of an appropriate external professional association

    • To be nominated by the Vice-Chancellor and President