Meeting 6/2004 of the Monash University Council will be held at 5.00 pm on Monday, 27 September 2004 in the Conference Room (C1.02) in Building "C" at Peninsula Campus.

Apologies have been received from Professor Tam Sridhar and Professor Stephen Parker, Deputy Vice-Chancellor.

Council approved requests for special leave for meeting 6/2004 (27 September) for Ms Wendy Peter and Ms Dale Halstead.

Items 1.1 Apologies, 1.2 Special Leave, 1.3 Starring of Items, 1.4 Approval of Non-Starred Items, 1.5.1 Proposed New Senior Management Restructure, 2 Confirmation of Minutes of Previous Meeting, 3 Chancellor’s Business, 4 Vice-Chancellor’s Business, 5 Report of the President of Academic Board, 6 Report of the Working Party on Professorial Appointments and 9 Report of the Audit Committee have already been "starred" for discussion.

Members who wish a non-starred item to be discussed may request at this point.

The Chancellor will move that all items on the agenda not starred be adopted without discussion, and the action recommended be taken or the information therein noted.

1.5.1 Proposed New Senior Management Restructure Item1pp1-8

RECOMMENDATION

That Council:

(i) endorse the proposed structural arrangements outlined in paragraphs 5-8 in the document entitled Proposed New Senior Management Structure to be progressively implemented by the Vice-Chancellor between now and July 2005; and

(ii) approve the proposed immediate staffing arrangements as detailed in paragraphs 14-19 in the document entitled Proposed New Senior Management Structure.

1.5.2 Use of the University Seal Item1pp9-14

RECOMMENDATION

That Council note the report of the Vice-Chancellor dated 15 September 2004 on the affixing of the Common Seal to documents executed under Seal pursuant to Statute 8.1, Section 2.1.5.

Authorised observers will be admitted to the meeting following confidential items.

The Minutes of meeting No 5/2004 held on 9 August 2004 have been circulated.

RECOMMENDATION

That Council confirm the Minutes of meeting No. 5/2004 held on Monday, 9 August 2004.

RECOMMENDATION

That Council receive the oral report of the Chancellor.

4.1 Vice-Chancellor’s Report to Council Item4pp1-4

RECOMMENDATION

That Council receive and note the Vice-Chancellor’s Report to Council.

The Vice-Chancellor will introduce the item and invite Ms Alison Crook, Deputy Vice-Chancellor (Resources) and Mr Jonathan Sanders, Chief Operating Officer, Monash Commercial to speak.

RECOMMENDATION

That Council note the advice of Ms Alison Crook AO, Deputy Vice-Chancellor (Resources) and Mr Jonathan Sanders, Chief Operating Officer, Monash Commercial on Monash Commercial.

4.3 Admissions Report – trend analysis Item4pp5-18

The Vice-Chancellor will introduce the item and invite Professor Alan Lindsay, Deputy Vice-Chancellor (Academic), to speak.

RECOMMENDATION

That Council receive the Admissions Report – trend analysis and note the advice of Professor Alan Lindsay, Deputy Vice-Chancellor (Academic).

The Vice-Chancellor will introduce the item and invite Professor Chris Browne, President of the Academic Board, to address Council.

RECOMMENDATION

That Council receive the oral report of the President of the Academic Board.

6. Report of the Steering Committee for the Professorial Appointments Review (item 12.5 refers) Item6pp1-40

RECOMMENDATION

That Council receive and note the report of the Working Party on Professorial Appointments.

RECOMMENDATION

That Council approve the number of professorial titles/positions be reduced to 5 titles/positions as set out in the attached paper (page 3) and that the University Solicitor’s Office draft amendments to the University Statute for Council’s consideration at its next meeting.

RECOMMENDATIONS

That Council:

delegate to the Vice-Chancellor the authority to approve the composition of the professorial selection committee for the proposed appointment;

delegate to the Vice Chancellor the authority to make an offer of appointment to the preferred candidate chosen by a professorial selection committee;

direct the University’s Solicitor’s Office to draft formal delegations for Council’s consideration at its next meeting should Council approve the first two recommendations; and

approve that the size of the professorial selection committees be reduced in line with the recommendations on page 5 of the Report.

RECOMMENDATION

That Council approve that a promotion to professor policy be introduced which allows for Associate Professors and Readers to apply for a promotion to Professor as from 1 January 2005. (Refer page 5 and page 15)

RECOMMENDATION

That Council approve that the limit on the number of Sir John Monash Distinguished Professors that the University is able to appoint be removed. (Refer page 6 and page 24)

RECOMMENDATION

That Council approve the current Emeritus Professor policy be amended to also allow for:

the title of Emeritus Professor to be given to a professor who has left the university to move into an industry/government position;

the title of Emeritus Professor to be given to a person after a period of time has passed since that person left their professorial position with the university; and

the title to be removed in circumstances where the university no longer wishes a person to have the title. (Refer page 8 and page 32).

RECOMMENDATION

That Council delegate to the Vice-Chancellor the authority to appoint as professor, a person who is returning to the University and who at the time of leaving the university was a professor. (Refer page 9)

The Executive Committee of Council, acting under its delegation from Council, met on 17 August 2004 and approved an offer of appointment as a Professor of Electrical and Computer Systems Engineering, Department of Electrical and Computer Systems Engineering, Faculty of Engineering be made to the person named in the document forwarded to the members of the Executive Committee.

RECOMMENDATION

That Council note the approval granted by the Executive Committee of Council at its meeting held on 17 August 2004.

9. Report of the Audit Committee Members Only
Item9pp1-20

9.1 Minutes of meeting Item9pp5-10

RECOMMENDATION

That Council note the unconfirmed Minutes of the Audit Committee meeting held on 26 August 2004.

9.2 Compliance Reporting – June Quarter 2004 Item9pp11-20

RECOMMENDATION

That Council receive and note the consolidated report on the legal compliance process for the June quarter 2004.

10. Report of the Resources and Finance Committee Members Only

10.1 Receipt of Report Item10pp1-80

RECOMMENDATION

That Council receive and note the Report of meeting 4/2004 of Resources and Finance Committee held on 15 September 2004.

10.2 ‘Umbrella’ Policy Outlining the University’s Direction in Pricing Strategy Item10pp11-14

RECOMMENDATION

That Council approve the "Overview of Pricing" document.

10.3 Caulfield Development Stage 1 Item10pp15-22

RECOMMENDATION

That Council approve:

the Faculty of Information Technology be relocated to the Caulfield Stage One office building, along with Student and Staff Services Division, which is subject to the commercial tenancy arrangement at 710 Blackburn Road Clayton;

the 9^th floor conference centre be operated by the University as a commercial enterprise; and

the securitisation of the Caulfield Stage One building is offered for expressions of interest to existing tenderers as fully pre-let to the University.

10.4 South Africa – Residential 5 Building Item10pp23-26

RECOMMENDATION

That Council approve:

the cash funds available in Monash Southern Africa Pty Ltd be allocated to build an R5 residential block, that will provide lower cost housing on campus; and

a building contract is negotiated with Gothic Constructions for the construction of R5, based on the Seminar Building tendered rates.

10.5 Berwick Student Accommodation Item10pp27-30

RECOMMENDATION

That Council approve:

the continued negotiations with Beraccom, including a limited level of financial incentive to Beraccom to waive their development rights;

inviting a third party to develop student accommodation at the campus, subject to a favourable assessment of the risks from a Queen’s Counsel; and

proceeding with discussions with Delfin Lend Lease for a mixed use town house development.

10.6 International Financial Reporting Standards Item10pp31-44

RECOMMENDATION

That Council endorse the amended Financial Management Policy.

10.7. Receipt of Proceedings Item10pp45-80

RECOMMENDATION

That Council note the proceedings of meeting 4/2004 of Resources and Finance Committee held on 15 September 2004.

11. Report of the Board of Monash Commercial Pty Ltd Members Only
Item11pp1-22

RECOMMENDATION

That Council receive and note the report of meeting 5/2004 held on 6 August 2004 of the Board of Monash Commercial Pty Ltd.

12. Report of the Academic Board Item12pp1-32

RECOMMENDATION

That Council receive and note the report of meeting 4/2004 of the Academic Board held on Wednesday, 18 August 2004.

12.2.1 Proposal to establish the Centre for Gender and Medicine Item12pp5-6

RECOMMENDATION

That Council approve the proposal of the Faculty of Medicine, Nursing and Health Sciences to establish the Centre for Gender and Medicine.

12.2.2 Proposal to establish the Monash Institute of Health Research Item12pp7-14

RECOMMENDATION

That Council approve the proposal of the Faculty of Medicine, Nursing and Health Sciences to establish the Monash Institute of Health Research.

12.3.1 Proposal to establish and fill a Chair of Clinical Pharmacy (or Associate Professor) in the Faculty of Pharmacy and Director of Pharmacy, The Alfred Hospital (Secretarial note: item 14.1.3.1 refers) Item12pp15-20

RECOMMENDATION

That Council approve the proposal of the Faculty of Pharmacy to establish and fill the position of Chair of Clinical Pharmacy (or Associate Professor) in the Faculty of Pharmacy and Director of Pharmacy, The Alfred Hospital.

12.3.2 Proposal to establish and fill a Chair of Formulation Science (Secretarial note: item 14.1.3.2 refers) Item12pp21-26

RECOMMENDATION

That Council approve the proposal of the Faculty of Pharmacy to establish and fill the position of Chair of Formulation Science.

12.4.1 Amendment to Statute 2.3 and Repeal of Statute 2.4 Item12pp27-32

RECOMMENDATION

That Council make the Statute 2.3 The Faculties (Amendment No 1 2004) and Repeal Statute 2.4 The University Teaching Hospitals.

RECOMMENDATION

That Council note the proceedings of the Academic Board meeting held on 18 August 2004.

13. Report of Gippsland Advisory Council Item13pp1-4

RECOMMENDATION

That Council receive and note the report of the Gippsland Advisory Council meeting 5/2004 held on 24 August 2004.

RECOMMENDATION

That Council note the proceedings of the Gippsland Advisory Council meeting held on 24 August 2004.

14.1 Senior Appointments Members Only
Item14pp1-8

RECOMMENDATION

That Council note that the following has accepted the offer of appointment indicated below and wishes to record his thanks to Council:

Dr Arthur Lowery – Professor of Electrical & Computer Systems Engineering, Faculty of Engineering.

RECOMMENDATION

That Council note that the following have accepted the indicated offers of appointment approved by the Special Professorial Appointments Committee of Council:

Associate Professor John Beck – Head, School of Business, Monash University Malaysia.

Ms Felicity Hampel – Adjunct Professor, Faculty of Law.

Dr Barry Hart – Honorary Professor, School of Chemistry, Faculty of Science.

Professor Joan Ozanne-Smith – Chair of Injury Prevention, Monash University Accident Research Centre.

Dr Martin Pera – Research Professor, Monash Institute of Reproduction and Development, Faculty of Medicine, Nursing and Health Sciences.

Dr Lois Salamonsen – Honorary Professor, Department of Obstetrics and Gynaecology, Faculty of Medicine, Nursing and Health Sciences.

Dr George Simon – Personal Chair in Polymer Science and Engineering, School of Physics and Materials Engineering, Faculty of Engineering and Faculty of Science.

Professor Ingrid Winship – Honorary Professor, Department of Medicine, Central and Eastern Clinical School, Faculty of Medicine, Nursing and Sciences.

RECOMMENDATION

That Council approve an offer of a 5-year appointment as a Professor of Clinical Psychology, Department of Psychological Medicine, School of Psychology, Psychiatry and Psychological Medicine, Faculty of Medicine, Nursing and Health Sciences, as per the report of the selection committee, be made to the person named in the document presented.

14.1.3.1 Chair of Clinical Pharmacy (or Associate Professor), Faculty of Pharmacy, and Director of Pharmacy, The Alfred (Secretarial note: item 12.3.1 refers)

14.1.3.2 Chair of Formulation Science, Faculty of Pharmacy (Secretarial note: item 12.3.2 refers)

14.1.3.3 Professor of Occupational Therapy (or Associate Professor), School of Primary Health Care, Faculty of Medicine, Nursing and Health Sciences (Secretarial note: revision to the committee structure approved by Council 5/2004)

14.1.3.4 Professor of Physiotherapy (or Associate Professor), School of Primary Health Care, Faculty of Medicine, Nursing and Health Sciences (Secretarial note: revision to the committee structure approved by Council 5/2004)

RECOMMENDATION

That Council approve the establishment of the selection committees for appointments to the following positions – Chair of Clinical Pharmacy (or Associate Professor), Chair of Formulation Science, Professor of Occupational Therapy (or Associate Professor) and a Professor of Physiotherapy (or Associate Professor) – as detailed in the document presented.

RECOMMENDATION

That Council approve the nomination of Council members as Council’s nominees to the selection committees as detailed in the document presented.

14.2 Proposal of the Board of the Faculty of Engineering to establish and fill the position of Professor of Civil Engineering (refer item) Item14pp9-12

RECOMMENDATION

That Council approve the proposal of the Board of the Faculty of Engineering to establish and fill the position of Professor of Civil Engineering.

("VPAC") – Proposal to adopt a New Constitution Item14pp13-54

RECOMMENDATION

That the Council of Monash University, a member of VPAC, authorise and approve the adoption of the attached Constitution in substitution for the present VPAC Constitution, and authorise the University’s representative to vote in favour of that change at a general meeting of the members of the company at which it is put to a vote.

14.4 The Australian and New Zealand School of Government Limited (ACN 102 908 118) ("ANZSOG") – Proposed Amendment of the Constitution and Members’ Agreement Item14pp55-62

RECOMMENDATIONS

That Council approve the proposed amendments to the ANZSOG Constitution set out in Appendix 1 which are expected to be submitted to the members of ANZSOG for their unanimous approval at the Company’s AGM on 29 October 2004.

That Council authorise the Vice-Chancellor to sign the proposed Addendum to Members Agreement in appendix 2, subject to ANZSOG members voting unanimously for the Constitutional changes in appendix 1 at the AGM on 29 October 2004.

14.5 Nanotechnology Victoria Limited (ACN 102 659 656) (‘NVL") – Proposal for further amendments to the Company’s Constitution Item14pp63-68

RECOMMENDATION

That Council, noting that the members of NVL in general meeting have approved the amendments to its Constitution, as detailed in the document presented, subject to Council’s authorisation of them, resolve to authorise the changes so they can come into effect.

14.6 Membership of the Intellectual Property Committee Item14pp69-72

RECOMMENDATION

That Council appoint Professor Max King, Ms Amanda Lazar and Dr Susan Wong to membership of the Intellectual Property Committee.

RECOMMENDATION

That Council endorse the proposed Council meeting schedule for 2005 as follows:

The next meeting of Council will be held at 5.00 pm on 1 November at Berwick Campus.

Inquiries about any of the business listed above, or on Council matters in general, may be directed to Mr Tony Calder, Director, Executive Services, Room GO6, Administration Building 3a, Clayton Campus, telephone 9905-2010 or via facsimile on 9905-5342.