Meeting 7/2004 of the Monash University Council will be held at 5.00 pm on Monday, 1 November 2004 in the multi-media rooms (nos. 1139-1141) in Building 903 at Berwick Campus.

An apology has been received from Mr John Laurie.

A request for special leave for meeting 8/2004 (13 December) has been received from Mr Glenn Barnes.

Items 1.1 Apologies, 1.2 Special Leave, 1.3 Starring of Items, 1.4 Approval of Non-Starred Items, 1.5.2 Report of the Membership Committee of Council, 2 Confirmation of Minutes of Previous Meeting, 3 Chancellor’s Business, 4 Vice-Chancellor’s Business and 5 Annual Reporting to Council have already been "starred" for discussion.

Members who wish a non-starred item to be discussed may request at this point.

The Chancellor will move that all items on the agenda not starred be adopted without discussion, and the action recommended be taken or the information therein noted.

1.5.1 Use of the University Seal Item1pp1-4

RECOMMENDATION

That Council note the report of the Vice-Chancellor dated 20 October 2004 on the affixing of the Common Seal to documents executed under Seal pursuant to Statute 8.1, Section 2.1.5.

1.5.2 Report of the Membership Committee of Council Item1pp5-54

RECOMMENDATION

That Council receive and note the report of meeting 2/2004 of the Membership Committee of Council held on 18 October 2004.

RECOMMENDATION

That Council note the ranked shortlist of nominees as detailed in the document presented, subject to discussions between the Chancellor and nominees, approve the nomination/appointment in ranked order.

RECOMMENDATION

That Council reappoint the person named in the document presented to membership of Monash University Council for a term expiring 31 December 2007.

RECOMMENDATION

That Council note the resignation of Professor Tam Sridhar effective from 31 December 2004.

RECOMMENDATION

That Council note the election of Dr Carol Williams, Mr Tim Wilson and Mr Leo Ostroburski to membership of Monash University Council as detailed in the document presented.

Authorised observers will be admitted to the meeting following confidential items.

The Minutes of meeting No 6/2004 held on 27 September 2004 have been circulated.

RECOMMENDATION

That Council confirm the Minutes of meeting No. 6/2004 held on Monday, 27 September 2004.

RECOMMENDATION

That Council receive the oral report of the Chancellor.

4.1 Vice-Chancellor’s Report to Council Item4pp1-4

RECOMMENDATION

That Council receive and note the Vice-Chancellor’s Report to Council.

4.2 University-wide Performance Indicators 2004 Item4pp5-34

The Vice-Chancellor will introduce the item and invite Professor Stephen Parker, Senior Deputy Vice-Chancellor to speak.

RECOMMENDATION

That Council receive the report and note the advice of the Vice-Chancellor and Professor Stephen Parker, Senior Deputy Vice-Chancellor.

4.3 Benchmarking Monash Research Performance Item4pp35-48

The Vice-Chancellor will introduce the item and invite Professor Edwina Cornish, Deputy Vice-Chancellor (Research), to speak.

RECOMMENDATION

That Council receive the report and note the advice of Professor Edwina Cornish, Deputy Vice-Chancellor (Research).

4.4 Quality Assurance Report Item4pp49-100

The Vice-Chancellor will introduce the item and invite Professor Stephen Parker, Senior Deputy Vice-Chancellor to speak. Professor Graham Webb, Pro Vice-Chancellor (Quality) will also speak to the item.

RECOMMENDATION

That Council receive the report and note the advice of Professor Stephen Parker, Senior Deputy Vice-Chancellor and Professor Graham Webb, Pro Vice-Chancellor (Quality).

5 Annual Reporting to Council Item5pp1-4

RECOMMENDATION

That Council comment on the spread of topics considered in 2004 and identify any topics that should be included or omitted for consideration in 2005.

6.1 Professorial Appointments – Council Delegations to the Vice-Chancellor Item6pp1-4

RECOMMENDATION

That Council receive and note the advice from the University Solicitor regarding Council delegations to the Vice-Chancellor.

7. Report of the Resources and Finance Committee Members Only
Item7pp1-70

RECOMMENDATION

That Council receive and note the Report of meeting 5/2004 of Resources and Finance Committee held on 20 October 2004.

7.2 Amenities Fees Item7pp11-22

RECOMMENDATION

That Council approve that:

(i) in establishing amenities fees for 2005:

(a) Student amenities fees be charged on an EFTSU basis for 2005, with any shortfall in amenities fees receipts being met (if required) in 2005 only, by a university grant;

(b) An off-campus rate be introduced and charged to all students of the university who enrol at an Australian campus but who are physically located at an off-campus location, such as a hospital. The shortfall in amenities fees receipts will be met (if required) in 2005 only, by a university grant.

(ii) "in-principle", the true costs of services and facilities as identified through activity based costing are recognised and applied to Student Associations and Monyx from 2006 onwards. The basis on which this will occur will be established during consultations in 2005;

(iii) to facilitate introduction in 2006 of the recommendations in (ii) above, the university undertake further consultation with student associations as appropriate and report back on progress to Resources and Finance committee prior to the middle of 2005;

(iv) the working parties also consider whether (from 2006 onwards) the amenities fees should be broken into a number of separate fees and allocated based on the service provided rather than a percentage of the total (as suggested by Caulfield, Peninsula and Parkville student associations).

(v) the university convene discussions with Monash International/Monash College with a view to introducing amenities fees for Monash College students from 2006 onwards.

In the event that amenities fees for Monash College students are not introduced in 2006, the University will convene a working party to investigate alternative strategies to meet any shortfall in amenities fees revenue emanating from the implementation of recommendations (i) (a) and/or (b) above.

RECOMMENDATION

That Council approve the Committee’s decision to authorise the Director of Finance to provide advances to cover expenses of the Company until a decision is made on the funding model.

7.4 Victorian Education Research Network Item7pp23-38

RECOMMENDATION

That Council approve the Committee’s recommendation that Monash University become a shareholder of "VERNet Pty Ltd" (or similar name) subject to:

approval of the Constitution and Member’s Agreement by the University Solicitor’s Office; and

there being at least 3 other shareholders at the time of Monash University becoming a shareholder.

7.5 Receipt of Proceedings Item7pp39-70

RECOMMENDATION

That Council note the proceedings of meeting 5/2004 of Resources and Finance Committee held on 20 October 2004.

8. Report of the Board of Monash Commercial Pty Ltd Members Only
Item8pp1-36

RECOMMENDATION

That Council receive and note the report of meeting 6/2004 held on 1 October 2004 of the Board of Monash Commercial Pty Ltd.

9. Report of the Academic Board Item9pp1-12

RECOMMENDATION

That Council receive and note the report of meeting 5/2004 of the Academic Board held on Wednesday, 29 September 2004.

RECOMMENDATION

That Council approve the proposal of the Board of the Faculty of Medicine, Nursing and Health Sciences to award the Doctor of Medicine degree to Dr Michele Pathé for the thesis entitled, ‘The Nature and Impact of Stalking: A Mental Health Perspective’.

9.3.1 Amendment to Regulations 2.3 and Repeal of Regulations 2.4 Item9pp5-12

RECOMMENDATION

That Council make the Regulations 2.3 The Faculties (Amendment No 1 2004) and repeal Regulations 2.4 The University Teaching Hospitals.

RECOMMENDATION

That Council note the proceedings of the Academic Board meeting held on 29 September 2004.

10. Report of Equal Opportunity Committee Item10pp1-14

RECOMMENDATION

That Council receive and note the report of the Equal Opportunity Committee meeting 3/2004 held on 11 October 2004.

RECOMMENDATION

That Council note the proceedings of the Equal Opportunity Committee meeting 3/2004 held on 11 October 2004.

11.1 Victorian Institute for Chemical Sciences Limited (‘VICS’) (ABN 53 107 013 036) Item11pp1-4

RECOMMENDATION

That Council appoint:

Professor Edwina Cornish, Deputy Vice-Chancellor (Research), as a Director of Victorian Institute for Chemical Sciences Limited in place of Professor Gary Bouma; and

Professor Rob Norris, Dean of the Faculty of Science, as the representative of Monash University as a member of Victorian Institute for Chemical Sciences Limited for the purposes of clauses 17.4 and 17.5 of the company’s Constitution, and that such appointment be a standing appointment.

11.2 Co-operative Research Centre for Asthma Ltd (CRC for Asthma Ltd) Item11pp5-28

RECOMMENDATION

That Council note the audited accounts of the CRC for Asthma Ltd for the year ended 30 June 2004.

11.3 Posthumous Awards Item11pp29-34

RECOMMENDATION

That Council approve the proposal of the Faculty of Information Technology to confer a posthumous award of Bachelor of Computing to the person named in the document presented.

RECOMMENDATION

That Council approve the proposal of the Faculty of Medicine, Nursing and Health Sciences to confer a posthumous award of Bachelor of Medicine, Bachelor of Surgery to the person named in the document presented.

RECOMMENDATION

Council is invited to note that Council elections have taken place with the following results:

Election of an academic staff (other than the professors) member of Council

Dr Carol Williams was elected for a term commencing 1 January 2005 and ending 31 December 2006.

Election of a graduate student member of Council

Mr Tim Wilson was elected for a term commencing 1 January 2005 and ending 31 December 2005.

Election of an undergraduate or diploma student member of Council

Mr Leo Ostroburski was elected for a term commencing 1 January 2005 and ending 31 December 2005.

The next meeting of Council will be held at 4.30 pm on 13 December at Caulfield Campus.

Inquiries about any of the business listed above, or on Council matters in general, may be directed to Mr Tony Calder, Director, Executive Services, Room GO6, Administration Building 3a, Clayton Campus, telephone 9905-2010 or via facsimile on 9905-5342.