Meeting 2/2005 of the Monash University Council will be held at 5.00 pm on Monday, 21 March 2005 in the Boardroom, 1^st floor, Sissons Building, Parkville Campus.

An apology has been received from Ms Dale Halstead.

Items 1.1 Apologies, 1.2 Special Leave, 1.3 Starring of Items, 1.4 Approval of Non-Starred Items, 2 Confirmation of Minutes of Previous Meeting, 3 Chancellor’s Business, 4 Vice-Chancellor’s Business, 6 Report on the Council Planning Conference (Meeting 1/2005) held on 12 February 2005, 9 Report of the Audit Committee and 13 Report of the Honorary Degrees Committee have already been "starred" for discussion.

Members who wish a non-starred item to be discussed may request at this point.

The Chancellor will move that all items on the agenda not starred be adopted without discussion, and the action recommended be taken or the information therein noted.

1.5.1 Use of the University Seal Item1pp1-6

RECOMMENDATION

That Council note the report of the Vice-Chancellor dated 9 March 2005 on the affixing of the Common Seal to documents executed under Seal pursuant to Statute 8.1, Section 2.1.5.

Authorised observers will be admitted to the meeting following confidential items.

The Minutes of meeting No 8/2004 held on 13 December 2004 have been circulated.

RECOMMENDATION

That Council confirm the Minutes of meeting No. 8/2004 held on Monday, 13 December 2004.

RECOMMENDATION

That Council receive the oral report of the Chancellor.

3.2 Australia Day Honours Item3pp1-4

RECOMMENDATION

That Council note with acclamation Australia Day Honours awarded to key individuals associated with Monash University as detailed in the paper provided.

4.1 Vice-Chancellor’s Report to Council Item4pp1-6

RECOMMENDATION

That Council receive and note the Vice-Chancellor’s Report to Council.

4.2 2004 Annual Report to Parliament of the Council of Monash University Members Only
Item4pp7-118

The Vice-Chancellor will introduce the item and invite Ms Alison Crook, Deputy Vice-Chancellor (Resources) to speak.

The following papers are attached:

Report on 2004 Consolidated Financial Statements Item4pp9-66

Annual Report 2004 - Report of Operations Item4pp67-118

RECOMMENDATION

That Council adopt the University’s Consolidated Financial Statements for the Year Ending 31 December 2004 subject to completion of an acceptable audit by the Victorian Auditor-General.

RECOMMENDATION

That Council approve the 2004 Annual Report to Parliament of the Council of Monash University for forwarding to the Minister for Education and Training.

4.3 Report on the outcomes of the Senior Management Planning Conference Item4pp119-122

The Vice-Chancellor will introduce the item and invite Professor Stephen Parker, Senior Deputy Vice-Chancellor to speak.

RECOMMENDATION

That Council receive and note the Report on the outcomes of the Senior Management Planning Conference.

4.4 Benchmarking Monash Research Performance Item4pp123-140

The Vice-Chancellor will introduce the item and invite Professor Edwina Cornish, Deputy Vice-Chancellor (Research) to speak.

RECOMMENDATION

That Council receive the report and note the advice of Professor Edwina Cornish, Deputy Vice-Chancellor (Research).

At meeting 8/2004 (13 December), Council:

• adopted the Monash University Budget 2005 subject to finalisation of the capital works budget; and

• requested that a report confirming the budget as presented or detailing proposed revisions due to changed student enrolment numbers be presented to Council in early 2005.

A revised Capital Works Budget was considered at the recent meeting of the Resources and Finance Committee held on 10 March 2005 and is presented for Council’s consideration at agenda item 10.3.

6. Report on the Council Planning Conference (Meeting 1/2005) held on 12 February 2005 Item6pp1-16

RECOMMENDATION

That Council:

• receive the Report on the Council Planning Conference (Meeting 1/2005);

• noting the outcomes of item 4.3 Report on the outcomes of the Senior Management Planning Conference, determine its requirements for a Council Planning Conference 2006; and

• approve the Council Evaluation 2005 be completed in late 2005 with the outcomes reported to the final meeting of the year.

7. Filling of vacancies on committees of Monash University Council Item7pp1-18

RECOMMENDATION 1

That Council approve the appointment of the persons named to fill vacancies on committees of Council as detailed below:

RECOMMENDATION 2

That Council amend the membership categories for the Physical Resources Subcommittee from three external members of Council to two external members of Council and one student member of Council.

RECOMMENDATION 3

That Council appoint Dr Carol Williams to fill the vacancy in the category of staff member of Council and, subject to approval of recommendation 2 above, appoint Mr Leo Ostroburski to fill the vacancy in the category of student member of Council.

RECOMMENDATION 4

That Council appoint Mr Paul Ramler AM as Chairman of Resources and Finance Committee until such time as the Membership Committee provides further advice to Council.

The Executive Committee of Council, acting under its delegation from Council, met on 21 January 2005 and approved an offer of an appointment as Chief Executive Officer, Monash South Africa, for a period of five years, and an associated honorary appointment as a Pro Vice-Chancellor and Professor of Monash University Australia, as per the report of the selection committee forwarded to members of the Executive Committee, be made to Professor Tyrone Pretorius.

The Executive Committee of Council, acting under its delegation from Council, met on 24 January 2005 and approved the provision of additional funding to Monash IT Pty Ltd in the amount and on the terms and conditions detailed in the document provided to members of the Executive Committee.

The Executive Committee of Council, acting under its delegation from Council, met on 11 February 2005 and approved Monash University entering into a development agreement for a 120 bed student accommodation development at the Berwick Campus and offering, if required, financial settlement to the level approved by Council at meeting 6/2004 (27 September) in lieu of any further development rights at the campus as detailed in the document provided to members of the Executive Committee.

The Executive Committee of Council, acting under its delegation from Council, met on 11 February 2005 and approved the proposal of the Faculty of Arts to confer posthumous awards of Bachelor of Music and Honours degree of the Bachelor of Arts and the proposal of the Faculty of Business and Economics to confer a posthumous award of Bachelor of Business (Banking and Finance) to the students named in the document provided to members of the Executive Committee.

RECOMMENDATION

That Council note the approvals granted by the Executive Committee of Council at its meetings held on 21 and 24 January 2005 and 11 February 2005.

A report of meeting 1/2005 of the Audit Committee held on 17 March 2005 will be distributed to members separately.

10. Report of the Resources and Finance Committee Members Only
Item10pp1-110

RECOMMENDATION

That Council note that the Resources and Finance Committee recommend to Council that it adopt the 2004 Consolidated Financial Statements, subject to completion of an acceptable audit by the Victorian Auditor-General and clearance by the Audit Committee.

RECOMMENDATION

That Council approve acceptance of the offer provided by the National Australia Bank Ltd and that the Director of Finance and the Treasurer be authorised to sign all documentation relating to the facility on behalf of the University.

10.3 Revised Capital Works Budget Item10pp11-26

RECOMMENDATION

That Council approve the revised Capital Works Budget for 2005 within the context of the forecasts going through to 2009.

10.4 Monash Southern Africa – Student Accommodation Item10pp27-30

RECOMMENDATION

That Council, noting the endorsement of Resources and Finance Committee:

• note progress on the proposed mixed use residential development; and

• approve that the MSA Pty Ltd Board enter into a development agreement that includes land sale, at least 150 student beds and student accommodation management by the University.

10.5 2005 Amenities Fees – Outstanding Issues Item10pp39-44

RECOMMENDATION

That Council, noting the endorsement of Resources and Finance Committee approve:

• the actions outlined in the paper (Appendix E) in order to finalise 2003 amenities fees allocations at the Caulfield campus and 2003 and 2004 allocations at the Clayton campus;

• the final allocations for 2003 be made to the Caulfield and Clayton campuses in accordance with the table in Appendix A of Appendix E; and

• the final allocations for 2004 be made to the Clayton campus in accordance with the table in Appendix B of Appendix E.

10.6 Receipt of Proceedings Item10pp31-38

Item10pp45-110

RECOMMENDATION

That Council note the proceedings of meeting 1/2005 of Resources and Finance Committee held on 24 November 2004.

11. Report of the Board of Monash Commercial Pty Ltd Members Only
Item11pp1-52

RECOMMENDATION

That Council receive and note the report of the Board of Monash Commercial Pty Ltd of meetings held on 5 December 2004 and 4 February 2005 respectively.

12. Report of the Academic Board Item12pp1-20

RECOMMENDATION

That Council receive and note the report of meeting 1/2005 of the Academic Board held on Wednesday, 23 February 2005.

12.2.1 Australian Centre for Blood Diseases Item12pp5-20

RECOMMENDATION

That Council approve the proposal of the Faculty of Medicine, Nursing and Health Sciences to establish the Australian Centre for Blood Diseases.

RECOMMENDATION

That Council note the proceedings of the Academic Board meeting held on 23 February 2005.

13. Report of the Honorary Degrees Committee Item13pp1-4

RECOMMENDATION

That Council receive and note the report of the Honorary Degrees Committee Meeting 2/2004 held on Friday, 10 December 2004.

RECOMMENDATION

That Council note the award of honorary degrees made by the Committee as presented orally by the Chancellor, Mr Jeremy Ellis.

14. Report of the Gippsland Advisory Council Item14pp1-4

RECOMMENDATION

That Council receive and note the report of the Gippsland Advisory Council meeting 7/2004 held on 30 November 2004.

RECOMMENDATION

That Council note the proceedings of the Gippsland Advisory Council meeting held on 30 November 2004.

Item15pp1-4

RECOMMENDATION

That Council note that the following have accepted the indicated offers of appointment and wish to record their thanks to Council:

Professor Tyrone Pretorius – Pro Vice-Chancellor, Pro Vice-Chancellor, Monash South Africa.

Professor Robert Bartnik – Chair of Pure Mathematics, Faculty of Science.

RECOMMENDATION

That Council note that the following have accepted the indicated offers of appointment approved by the Vice-Chancellor and President:

Associate Professor Val Clulow – Professor and Head, School of Business and Economics, Monash Gippsland.

Mr Michael Dooley – Chair of Clinical Pharmacy, Faculty of Pharmacy.

Dr Sarah Joseph – Professor of Human Rights, Faculty of Law.

Professor Richard Krever – Professor of Taxation, Department of Business Law and Taxation, Faculty of Business and Economics.

Associate Professor Catriona McLean – Professor of Anatomical Pathology, Faculty of Medicine, Nursing and Health Sciences.

Associate Professor Bernadette McSherry – Louis Waller Chair of Law, Faculty of Law.

Associate Professor Mervyn Silvapulle – Chair of Econometrics and Business Statistics, Department of Econometrics and Business Statistics, Faculty of Business and Economics.

RECOMMENDATION

That Council note that the following have accepted the indicated offers of appointment approved by the Special Professorial Appointments Committee of Council:

Dr William Appelbe – honorary appointment as Professor, Faculty of Information Technology.

Professor Agnes Bankier – honorary appointment as Professor, Department of Medicine, Southern Clinical School, Faculty of Medicine, Nursing and Health Sciences.

Professor Iain Clarke – Professor, Department of Physiology, Faculty of Medicine, Nursing and Health Sciences.

Professor Michael Clyne – Emeritus Professor.

Associate Professor Rod Devenish – Professor, Department of Biochemistry and Molecular Biology, Faculty of Medicine, Nursing and Health Sciences.

Dr Robert Conyers – honorary appointment as Professor, Department of Immunology, Faculty of Medicine, Nursing and Health Sciences.

Professor Peter Disler – honorary appointment as Professor of Medicine, School of Rural Health, Faculty of Medicine, Nursing and Health Sciences.

Associate Professor Chris Goddard – Professor, School of Primary Health Care, Faculty of Medicine, Nursing and Health Sciences.

Dr Paul Myles – honorary appointment as Professor, Department of Surgery, Central and Eastern Clinical School, and Department of Epidemiology and Preventive Medicine, Faculty of Medicine, Nursing and Health Sciences.

Professor Kim Ng – Emeritus Professor.

Professor Graham Oppy – Professor, School of Philosophy and Bioethics, Faculty of Arts.

Dr Karlheinz Peter – honorary appointment as Professor, Department of Medicine, Central and Eastern Clinical School, Faculty of Medicine, Nursing and Health Sciences.

Associate Professor Jennie Ponsford – Professor of Neuropsychology, Department of Psychology, Faculty of Medicine, Nursing and Health Sciences.

Professor Merle Ricklefs – honorary appointment as Professor, School of Languages, Cultures and Linguistics and School of Historical Studies, Faculty of Arts.

Professor Graeme Smith – Emeritus Professor.

Professor Tom Triggs – Emeritus Professor.

Professor Marelyn Wintour-Coghlan – honorary appointment as Professor, Department of Physiology, Faculty of Medicine, Nursing and Health Sciences.

RECOMMENDATION

That Council approve an offer of appointment as Dean, Faculty of Education, for the period commencing on 1 January 2006 and expiring on 31 December 2010, be made to Professor Susan G. Willis.

RECOMMENDATION

That Council approve an offer of appointment as Dean, Faculty of Science, for the period commencing on 1 January 2006 and expiring on 31 December 2008, be made to Professor Robert K. Norris.

The next meeting of Council is scheduled to be held at 5.00 pm on Monday, 2 May 2005 at the Clayton Campus.

Inquiries about any of the business listed above, or on Council matters in general, may be directed to Mr Tony Calder, Director, Executive Services, Room GO6, Administration Building 3a, Clayton Campus, telephone 9905-2010 or via facsimile on 9905-5342.