Meeting 4/2005 of the Monash University Council will be held at 5.00 pm on Monday, 11 July 2005 in the Clayfield Room, Building A Library and Administration, Caulfield Campus

TC:mg
29/06/2005

Tony Calder
Secretary

No apologies have been received to date.

Council approved requests for special leave for meeting 4/2005 (11 July) for Dr John Zillman AO, Ms Sue Smith and Mr Leo Ostroburski, for meeting 5/2005 (8 August) for Ms Lesley Boston and for meeting 7/2005 (31 October) for Ms Sue Smith.

Items 1.1 Apologies, 1.2 Special Leave, 1.3 Starring of Items, 1.4 Approval of Non-Starred Items, 2 Confirmation of Minutes of Previous Meeting, 3 Chancellor’s Business and 4 Vice-Chancellor’s Business have already been "starred" for discussion.

Members who wish a non-starred item to be discussed may request at this point.

The Chancellor will move that all items on the agenda not starred be adopted without discussion, and the action recommended be taken or the information therein noted.

1.5.1 Use of the University Seal Item1pp1-6

RECOMMENDATION

That Council note the report of the Vice-Chancellor dated 29 June 2005 on the affixing of the Common Seal to documents executed under Seal pursuant to Statute 8.1, Section 2.1.5.

Authorised observers will be admitted to the meeting following confidential items.

The Minutes of meeting No 3/2005 held on 2 May 2005 have been circulated.

RECOMMENDATION

That Council confirm the Minutes of meeting No 3/2005 held on Monday, 2 May 2005.

RECOMMENDATION

That Council receive the oral report of the Chancellor.

3.2 Queen’s Birthday Honours Item3pp1-4

RECOMMENDATION

That Council note with acclamation Queen’s Birthday Honours awarded to people associated with Monash University as detailed in the paper provided.

4.1 Vice-Chancellor’s Report to Council Item4pp1-6

RECOMMENDATION

That Council receive and note the Vice-Chancellor’s Report to Council.

Council members are invited to note that discussion of this topic has been deferred pending approval by the Monash Commercial Board of a revised business plan for 2005/2006. Members are invited to note that the Report of the Board of Monash Commercial Pty Ltd (refer item 9) includes a Statement of Financial Performance and overview of recent transactions approved by the Commercialisation Executive Committee.

RECOMMENDATION

That Council note that a report on the activities and initiatives of Monash Commercial Pty Ltd will be submitted for Council’s consideration at a later Council meeting.

4.3 Consolidated Risk Profile Members Only
Item4pp7-26

The Vice-Chancellor will introduce the item. Mr Greg Connell, Director, Audit and Risk Management, will be in attendance.

RECOMMENDATION

That Council receive the report titled Consolidated Risk Management Profile – April 2005 and note the advice of the Vice-Chancellor.

The Vice-Chancellor will introduce the item and invite Mr Paul Barton, Manager, Occupational Health, Safety and Environment to speak.

RECOMMENDATION

That Council note the advice of Mr Paul Barton, Manager, Occupational Health, Safety and Environment.

Preliminary planning for the Senior Management Summit and Council Planning Conference in 2006 has commenced.

Council members were invited to note, in an email dated 12 May 2005, that the Council Planning Conference would commence on the afternoon of Thursday, 16 February 2006 and conclude in the afternoon of Friday, 17 February 2006. Both the summit and Conference would be held at The Mansion Hotel, Werribee.

5.2 Promotion to Professor Item5pp1-4

RECOMMENDATION

That Council delegate to the Vice-Chancellor the power to approve promotions to professor as recommended by the University Professorial Promotions Committee.

The Executive Committee of Council, acting under its delegation from Council, met on 23 May 2005 and approved the proposal to establish and fill the position of Deputy Vice-Chancellor and Vice-President (International) and the establishment of a Deputy Vice-Chancellor selection committee as detailed in the document forwarded to the members of the Executive Committee.

RECOMMENDATION

That Council note the approval granted by the Executive Committee of Council at its meeting held on 23 May 2005.

Documentation relating to this item will be distributed prior to the meeting.

8. Report of the Resources and Finance Committee Members Only
Item8pp1-130

8.1 STI Grants: Membership of New Entities Item8pp13-24

RECOMMENDATION

That Council:

• declares that in its opinion, in relation to each of the four UJVs (listed below), it is in the interests of the affairs and concerns of the University for Monash to form or participate in the formation of the joint venture required by current State Government policy, subject to the legal documentation for each UJV being checked and approved by the University Solicitor’s Office.

1. Australasian Stormwater Biofiltration Technologies

2. Gippsland Regional Automation Centre (GRACe)

3. Centre for Power Transformer Diagnostics and Life Management

4. Australian Centre for Health Care Innovation

• delegate to the Deputy Vice-Chancellor (Research) the power to sign on behalf of the University the Unincorporated Joint Venture Agreements and any other related agreements relating to the above named STI funded projects.

8.2 Caulfield Development – Stage 2 Item8pp25-36

RECOMMENDATION

That Council:

• endorse Resources and Finance Committee's recommendation that the University write to the Education Minister to seek approval for the sale of the relevant land at the western end of the campus; and

• note the report (Appendix B) and that the financial impact of this and other major projects would be reviewed by the Vice Chancellor’s Group.

8.3 Receipt of Proceedings Item8pp37-130

RECOMMENDATION

That Council note the proceedings of meeting 2/2005 of Resources and Finance Committee held on 22 June2005.

9. Report of the Board of Monash Commercial Pty Ltd Members Only
Item9pp1-18

RECOMMENDATION

That Council receive and note the report of the Board of Monash Commercial Pty Ltd of meeting held on 30 May 2005.

10. Report of the Academic Board Item10pp1-48

RECOMMENDATION

That Council receive and note the report of meeting 3/2005 of the Academic Board held on Wednesday, 23 May 2005.

10.2.1 E-Research @ Monash Centre Item10pp7-36

RECOMMENDATION

That Council approve the establishment of the E-Research @ Monash Centre.

10.2.2 Taxation Law and Policy Research Institute Item10pp37-40

RECOMMENDATION

That Council approve the proposal of the Faculty of Business and Economics to establish the Taxation Law and Policy Research Institute.

10.2.3 Faculty of Information Technology – school structure. Item10pp41-42

RECOMMENDATION

That Council approve the proposal of the Faculty of Information Technology to disestablish the current school structure at the Australian campuses of the Faculty of Information Technology.

RECOMMENDATION

That Council approve the proposal of the Faculty of Information Technology to establish a campus-based school structure, as follows, to take effect from the date of Council approval:

Berwick School of Information Technology

Caulfield School of Information Technology

Clayton School of Information Technology

Gippsland School of Information Technology

Peninsula School of Information Technology

RECOMMENDATION

That Council approve the resolution, endorsed by Academic Board, that from 1 July 2005 all documents, academic policies and memberships with reference to the ‘Deputy Vice-Chancellor (Academic)’ or the ‘Deputy Vice-Chancellor (Academic and Planning)’ should read ‘Senior Deputy Vice-Chancellor’.

10.4.1 Amendment pursuant to Statute 2.3 Faculties Regulations (Amendment 2 2005). Item10pp43-48

RECOMMENDATION

That Council make the Statute 2.3 Faculties Regulations (Amendment No 2 2005).

RECOMMENDATION:

That Council note the disestablishment of the FLITE Centre.

RECOMMENDATION

That Council note the disestablishment of the Centre for Law in the Digital Economy.

RECOMMENDATION

That Council note the disestablishment of the Centre for the Study of Privatisation and Public Accountability.

RECOMMENDATION

That Council note the revised management structure of the Faculty of Medicine, Nursing and Health Sciences.

RECOMMENDATION

That Council note the disestablishment of the Centre for X-Ray Physics and Imaging.

RECOMMENDATION

That Council note the proceedings of the Academic Board meeting held on 23 May 2005.

11. Report of the Equal Opportunity Committee Item11pp1-6

RECOMMENDATION

That Council receive and note the report of the Equal Opportunity Committee Meeting 2/2005 held on 13 June 2005.

RECOMMENDATION

That Council note the proceedings of the Equal Opportunity Committee meeting 2/2005 held on 13 June 2005.

12. Reports of the Gippsland Advisory Council Item12pp1-6

RECOMMENDATION

That Council receive and note the reports of the Gippsland Advisory Council meetings 2/2005 and 3/2005 held on 5 April 2005 and 24 May 2005 respectively.

RECOMMENDATION

That Council note the proceedings of the Gippsland Advisory Council meetings held on 5 April 2005 and 24 May 2005.

RECOMMENDATION

That Council note that the following has accepted the offer of appointment approved by the Vice-Chancellor and President:

• Dr Iain Edwards – honorary appointment as a Professor, School of Political and Social Inquiry, Faculty of Arts.

RECOMMENDATION

That Council note that the following have accepted the offers of appointment approved by the Special Professorial Appointments Committee of Council:

• Professor Claude Bernard – Professor, Monash Immunology and Stem Cell Laboratories, School of Biomedical Sciences, Faculty of Medicine, Nursing and Health Sciences.

• Professor George Hampel – Professor, Faculty of Law.

• Professor John Humphreys – Professor of Rural Health Research, School of Rural Health, Faculty of Medicine, Nursing and Health Sciences.

• Professor Roy Jackson – Sir John Monash Distinguished Professor, School of Chemistry, Faculty of Science.

• Professor Fiona Judd – Professor of Rural Mental Health, Department of Psychological Medicine, Faculty of Medicine, Nursing and Health Sciences.

• Professor Joan Ozanne-Smith – Chair of Injury Prevention, Monash University Accident Research Centre.

• Professor Adrian Walker – Professor, Monash Institute of Medical Research, Faculty of Medicine, Nursing and Health Sciences.

13.2 Paid Outside Work Policy Item13pp1-24

RECOMMENDATION

That Council adopt the policy document Paid Outside Work Policy.

13.3 Monash University in Prato – Change of Legal Representative Item13pp25-30

RECOMMENDATION

That Council make the following resolutions:

1. that the appointment of the current legal representative of the educational and cultural exchange centre of the University established in Prato, Italy at the following address: Palazzo Vaj, via Pugliesi n.26, to pursue the University Academic Program in Italy, namely Prof. William Francis Kent, born in Melbourne, Australia, on March 30, 1942, be revoked; and

2. that the new legal representative of the above educational and cultural exchange centre in Italy with all the powers provided for below, shall be Dr Annamaria Pagliaro, a citizen of Australia, born on June 19, 1957, in Carrara (Italy), residing at Piazza delle Carceri 3, Prato, 59100, Italy; and

3. that the legal representative of the above described University centre in Prato, Italy be empowered with the powers described and enumerated in the attached document headed "Appointment and Power of Attorney to the New Legal Representative of Monash University in Prato", and further that the said document shall be signed and executed under the Common Seal of Monash University.

The next meeting of Council is scheduled to be held at 5.00 pm on Monday, 8 August 2005 at Clayton Campus.

Inquiries about any of the business listed above, or on Council matters in general, may be directed to Mr Tony Calder, Director, Executive Services, Room GO6, Administration Building 3a, Clayton Campus, telephone 9905-2010 or via facsimile on 9905-5342.