Meeting 5/2005 of the Monash University Council will be held at 5.00 pm on Monday, 8 August 2005, in the STRIP ground floor meeting room (Building 75), Ring Road East, Clayton Campus.

TC:mg
27/07/2005

Tony Calder
Secretary

AGENDA

Apologies have been received from Dr Charles Curwen CVO OBE and Ms Penny Hutchinson.

At meeting 2/2005 (21 March), Council approved a request for special leave for meeting 5/2005 (8 August) for Ms Lesley Boston. At meeting 3/2005 (2 May), Council approved a request for special leave for meeting 7/2005 (31 October) for Ms Sue Smith.

At meeting 4/2005 (11 July), Council approved requests for special leave for meeting 5/2005 (8 August) for Mr Paul Ramler AM and meeting 6/2005 (26 September) for the Chancellor.

Items 1.1 Apologies, 1.2 Special Leave, 1.3 Starring of Items, 1.4 Approval of Non-Starred Items, 1.5.1 Reports of the Membership Committee, 2 Confirmation of Minutes of Previous Meetings, 3 Chancellor’s Business, 4 Vice-Chancellor’s Business and 5 Discussion of governance issues have already been "starred" for discussion.

Members who wish a non-starred item to be discussed may request at this point.

The Chancellor will move that all items on the agenda not starred be adopted without discussion, and the action recommended be taken or the information therein noted.

1.5.1 Reports of the Membership Committee Item1pp1-24

1.5.1.1 Receipt of Report Item1pp3-20

RECOMMENDATION 1

That Council receive and note the report of meeting 1/2005 of the Membership Committee of Council held on 15 July 2005.

RECOMMENDATION 2

That Council note that Membership Committee considered impending amendments to the Monash University Act and the ramifications these amendments may have on the current and future membership of Council.

RECOMMENDATION 3

That Council note that a recommendation relating to Mr Hutchinson would be considered at meeting 2/2005 of Membership Committee.

RECOMMENDATION 4

That Council note that Dr Leanne Rowe’s initial Governor-in-Council appointment was for a term commencing 15 June 2005 and ending 31 December 2007.

RECOMMENDATION 5

That Council approve the appointment of Mr Ian Pyman to fill a casual vacancy for a term expiring 31 December 2005 and re-appoint My Pyman for a further term commencing 1 January 2006 and expiring 31 December 2008.

RECOMMENDATION 6

That Council approve the re-appointment of Ms Penny Hutchinson for a term commencing 1 January 2006 and expiring 31 December 2008.

RECOMMENDATION 7

That Council:

• approve the document Guidelines for completion of the Summary of Council Member Skills Matrix (Attachment 3);

• note the supporting document Description of Skills Set (Attachment 4);

• approve that the Secretary to Council forward to ongoing and new members of Council the document Council Member Skills Statement for completion (Attachment 5); and

• note that the data returned via the Council Member Skills Statement would be transcribed to the Summary of Council Member Skills Matrix (Attachment 6).

RECOMMENDATION 8

That Council note the amended contents of the Resource Manual provided to all new members of Council.

1.5.1.6 Receipt of Report Item1pp21-24

RECOMMENDATION

That Council receive and note the report of meeting 2/2005 of the Membership Committee of Council held on 21 July 2005.

RECOMMENDATION

That Council approve for submission to the Minister of Education and Training, the Honourable Lynne Kosky MP, the ranked shortlist of nominees as detailed in the document presented to fill the vacancy created by the retirement of Mr John Hutchinson for a term commencing 1 January 2006 and ending 31 December 2008.

The Minutes of meeting 4/2005 held on 11 July 2005 have been circulated.

RECOMMENDATION

That Council confirm the Minutes of meeting 4/2005 held on 11 July 2005.

The Vice-Chancellor will introduce the item.

RECOMMENDATION

That Council note the advice of the Vice-Chancellor.

5.1 Amendment of the Monash University Act 1958 via the Higher Education Acts (Amendment) Bill Item5pp1-8

RECOMMENDATION

That Council receive and discuss the amendments to the Monash University Act 1958.

5.2 National Governance Protocols Item5pp9-18

RECOMMENDATION

That Council receive the document Compliance with the National Governance Protocols and discuss Council’s role in ensuring that Monash complies with the requirements detailed in the National Governance Protocols.

7. Report of Resources and Finance Committee Members Only
Item7pp1-16

7.1 Monash University Borrowings 2005/06 Item7pp3-16

RECOMMENDATION

That Council:

• accept the offer of a twenty year loan facility offered to the University by the ANZ Banking Group Ltd; and

• authorise any two of the Vice-President (Finance), Director – Corporate Finance and/or Treasurer to sign all documents relating to this facility on behalf of the University.

8. Statute 8.1 – The Seal of the University – Approval of Vice-Presidents as Counter-Attesting Signatories Item8pp1-4

RECOMMENDATION

That Council resolve to approve Mr Peter Marshall, Vice-President (Administration) and Mr David Pitt, Vice-President (Finance) as persons who may counter-attest the affixing of the seal of Monash University in accordance with Statute 8.1 – The Seal of the University.

The next meeting of Council is scheduled to be held at 5.00 pm on Monday, 26 September 2005 however, the meeting has been relocated to the Sir George Lush Room, Clayton Campus.

Inquiries about any of the business listed above, or on Council matters in general, may be directed to Mr Tony Calder, Director, Executive Services, Room GO6, Administration Building 3a, Clayton Campus, telephone 9905-2010 or via facsimile on 9905-5342.