Meeting 6/2005 of the Monash University Council will be held at 5.00 pm on Monday, 26 September 2005 in the Sir George Lush Room, Clayton Campus.

Apologies have been received from Mr Ian Pyman and Professor Stephen Parker, Senior Deputy Vice-Chancellor.

Council approved requests for special leave as follows:

Items 1.1 Apologies, 1.2 Special Leave, 1.3 Starring of Items, 1.4 Approval of Non-Starred Items, 2 Confirmation of Minutes of Previous Meeting, 4 Vice-Chancellor’s Business and 6. Report of Audit Committee have already been "starred" for discussion.

Members who wish a non-starred item to be discussed may request at this point.

The Chancellor will move that all items on the agenda not starred be adopted without discussion, and the action recommended be taken or the information therein noted.

1.5.1 Use of the University Seal Item1pp1-6

RECOMMENDATION

That Council note the report of the Vice-Chancellor dated 14 September 2005 on the affixing of the Common Seal to documents executed under Seal pursuant to Statute 8.1, Section 2.1.5.

Authorised observers will be admitted to the meeting following confidential items.

The Minutes of meeting No 5/2005 held on 8 August 2005 have been circulated.

RECOMMENDATION

That Council confirm the Minutes of meeting No. 5/2005 held on Monday, 8 August 2005.

4.1 Vice-Chancellor’s Report to Council Item4pp1-10j

RECOMMENDATION

That Council receive and note the Vice-Chancellor’s Report to Council.

4.2 Learning and Teaching Performance Fund Item4pp11-14

The Vice-Chancellor will introduce the item and invite Professor Merran Evans, Pro Vice-Chancellor (Planning) to speak.

RECOMMENDATION

That Council receive the report on the Learning and Teaching Performance Fund and note the advice of Professor Merran Evans, Pro Vice-Chancellor (Planning).

The Vice-Chancellor will introduce the item and invite Professor Chris Browne, President of Academic Board to speak.

RECOMMENDATION

That Council note the advice of Professor Chris Browne, President of Academic Board.

4.4 Update on preparations for the forthcoming audit by the Australian Universities Quality Agency (AUQA) Item4pp15-24

The Vice-Chancellor will introduce the item and invite Ms Robin Harris, Quality Adviser, Centre for Higher Education Quality to speak.

RECOMMENDATION

That Council note the advice of Ms Robin Harris, Quality Adviser, Centre for Higher Education Quality.

The Vice-Chancellor will introduce the item and invite Mr Andrew O’Brien, Chief Executive Officer, Monyx to speak.

RECOMMENDATION

That Council note the advice of Mr Andrew O’Brien, Chief Executive Officer, Monyx.

6. Report of the Audit Committee Members Only
Item6pp1-42

6.1 Minutes of meeting Item6pp5-14

RECOMMENDATION

That Council note the Minutes of the Special Meeting of the Audit Committee held on 27 June 2005 and note the unconfirmed Minutes of the Meeting of the Audit Committee held on 2 August 2005.

6.2 Risk Management Framework Item6pp15-20

RECOMMENDATION:

That Council note the Risk Management Framework.

6.3 Risk Management Guidelines for New Ventures and Projects Item6pp21-22

RECOMMENDATION

That Council note the Risk Management Guidelines for New Ventures and Projects.

6.4 Compliance Reporting – March and June Quarters 2005 Item6pp23-36

RECOMMENDATION

That Council note the consolidated report on the legal compliance process for the March and June quarters 2005.

6.5 Committee Evaluation Process Item6pp37-42

RECOMMENDATION

That Council approve the introduction of a questionnaire to assist in evaluating the effectiveness of committees and sub-committees of Council.

7. Report of the Resources and Finance Committee Members Only
Item7pp1-126

RECOMMENDATION

That Council receive and note the Report of the meeting of Resources and Finance Committee held on 22 June 2005.

7.2 New Constitution – Monash International Pty Ltd Item7pp15-42

RECOMMENDATION

That Council:

• note the changes to the Constitution outlined in the paper;

• approve the change of Company name to Monash College Group Pty Ltd, with the effective date to be determined by the Company’s Board once endorsed by Council; and

• approve the Constitution for Monash College Group Pty Ltd.

7.3 Synchrotron – Financial Structure Item7pp43-46

RECOMMENDATION

That Council:

• approve in principle Monash’s participation in the proposed financial structure of the Synchrotron arrangements;

• note that the Committee approved the budgeted initial $1 million under these arrangements, and

• note the accounting treatment of the $5 million contribution and potential future impacts as outlined in the paper.

7.4 Monash Health Research Precinct: Stage 1 Progress Report Item7pp47-64

RECOMMENDATION

That Council:

• approve the revised capital structure, as outlined in the report; and

• appoint Mr David Pitt, Vice President (Finance) to succeed Mr John Matthews as the Monash Director of Monash Health Research Precinct Pty Ltd.

7.5 Receipt of Proceedings Item7pp65-126

RECOMMENDATION

That Council note the proceedings of the meeting of Resources and Finance Committee held on 22 June 2005.

8. Report of the Board of Monash Commercial Pty Ltd Members Only
Item8pp-1-44

RECOMMENDATION

That Council receive and note the report of meeting 4/2005 held on 5 August 2005 of the Board of Monash Commercial Pty Ltd.

9.1 Receipt of Report Item9pp1-28

RECOMMENDATION

That Council receive and note the report of meeting 4/2005 of the Academic Board held on Wednesday, 6 July 2005.

RECOMMENDATION

That Council approve the change of name of the School of Physics and Materials Engineering to the School of Physics.

RECOMMENDATION

That Council approve the change of name of the School of Applied Science to the School of Applied Science and Engineering.

9.2.3 Centre for Regulatory Studies Item9pp5-22

RECOMMENDATION

That Council approve the proposal of the Faculty of Law to establish the Centre for Regulatory Studies, noting that individual courses would need to be approved through the relevant course approval process.

9.3.1 Amendment pursuant to Faculties Regulations (Amendment No 3 2005) Item9pp23-24

RECOMMENDATION

That Council make the Faculties Regulations (Amendment No 3 2005).

9.4 Cooperative Education Scheme Item9pp25-28

RECOMMENDATION

That Council approve the adoption of the Cooperative Education Scheme at Gippsland campus, as described in the proposal, with a proviso that permission from individual faculties would have to be obtained for credit transfer.

RECOMMENDATION

That Council note the proceedings of the Academic Board meeting 4/2005 held on 6 July 2005.

9.6 Receipt of Report Item9pp29-58

RECOMMENDATION

That Council receive and note the report of meeting 5/2005 of the Academic Board held on Wednesday, 17 August 2005.

9.7.1 Monash Institute for Nanoscience, Materials and Manufacture (nM²) Item9pp31-36

RECOMMENDATION

That Council approve the establishment of the Monash Institute for Nanoscience, Materials and Manufacture (nM²).

9.7.2 Centre for Occupational and Environmental Health Item9pp37-58

RECOMMENDATION

That Council approve the establishment of the Centre for Occupational and Environmental Health.

RECOMMENDATION

That Council note that the Report of the International Self-Review will be presented to Council at meeting 7/2005 (31 October 2005).

RECOMMENDATION

That Council note the proceedings of the Academic Board meeting 5/2005 held on 17 August 2005.

10. Report of the Equal Opportunity Committee Item10pp1-6

RECOMMENDATION

That Council receive and note the report of the Equal Opportunity Committee Meeting 3/2005 held on 29 August 2005.

RECOMMENDATION

That Council note the proceedings of the Equal Opportunity Committee meeting 3/2005 held on 29 August 2005.

11. Reports of the Gippsland Advisory Council Item11pp1-6

RECOMMENDATION

That Council receive and note the reports of the Gippsland Advisory Council meeting 4/2005 held on 5 July 2005 and meeting 5/2005 held on 23 August 2005.

RECOMMENDATION

That Council note the proceedings of the Gippsland Advisory Council meeting 4/2005 held on 5 July 2005 and meeting 5/2005 held on 23 August 2005.

12.1.1 Statute 3.2.2 – Deputy Vice-Chancellor and Vice-Presidents and Statute 3.2.3 – Pro Vice-Chancellors (Amendments 2005) Item12pp1-10

RECOMMENDATION

That Council make Statute 3.2.2 – Deputy Vice-Chancellor and Vice-Presidents and Statute 3.2.3 – Pro Vice-Chancellors (Amendments 2005).

12.2 Constitution of Monash IVF Pty Limited Item12pp11-76

RECOMMENDATION

That Council approve the Constitution of Monash IVF Pty Limited.

12.3 The Australia and New Zealand School of Government – Form of Testamur Item12pp77-82

RECOMMENDATION

That Council approve the attached form of testamur for Monash-enrolled students undertaking their course of study at the Australia and New Zealand School of Government.

Item12pp83-88

RECOMMENDATION

That Council approve the proposals of the Faculty of Business and Economics to confer posthumous awards of Bachelor of Business (Business Administration) and Master of Risk Management to the persons named in the documents presented.

12.5 Senior Appointments Members Only
Item12pp89-94

A paper will be distributed shortly.

RECOMMENDATION

That Council endorse the proposed Council meeting schedule for 2006 as follows:

The next meeting of Council will be held at 5.00 pm on 31 October at Clayton Campus.

Enquiries about any of the business listed above, or on Council matters in general, may be directed to Mr Tony Calder, Director, Executive Services, Room GO6, Administration Building 3a, Clayton Campus, telephone 9905-2010 or via facsimile on 9905-5342.