Meeting 8/2005 of the Monash University Council will be held at 4.30 pm on Monday, 12 December 2005 in the Sir George Lush Room, Building 3a, Clayton Campus.

No apologies have been received to date.

Items 1.1 Apologies, 1.2 Special Leave, 1.3 Starring of Items, 1.4 Approval of Non-Starred Items, 1.5.2 Chancellor’s report on the Vice-Chancellor’s performance review and objectives for 2006, 2 Confirmation of Minutes of Previous Meeting, 3 Chancellor’s Business, 4 Vice-Chancellor’s Business and 7 Report of the Audit Committee have already been "starred" for discussion.

Members who wish a non-starred item to be discussed may request at this point.

The Chancellor will move that all items on the agenda not starred be adopted without discussion, and the action recommended be taken or the information therein noted.

1.5.1 Use of the University Seal Item1pp1-4

RECOMMENDATION

That Council note the report of the Vice-Chancellor dated 30 November 2005 on the affixing of the Common Seal to documents executed under Seal pursuant to Statute 8.1, Section 2.1.5.

RECOMMENDATION

That Council note the advice of the Chancellor on the outcome of the Vice-Chancellor’s performance review and note the objectives set for the Vice-Chancellor for 2006.

Authorised observers will be admitted to the meeting following confidential items.

The Minutes of meeting No 7/2005 held on 31 October 2005 have been circulated.

RECOMMENDATION

That Council confirm the Minutes of meeting No. 7/2005 held on Monday, 31 October 2005.

RECOMMENDATION

That Council receive the oral report of the Chancellor.

3.2 Annual Reporting to Council – 2006 Item3pp1-4

RECOMMENDATION

That Council approve the proposed schedule for Annual Reporting to Council – 2006.

4.1 Vice-Chancellor’s Report to Council Item4pp1-10

RECOMMENDATION

That Council receive and note the Vice-Chancellor’s Report to Council.

4.1.1 Proposal to relocate the Monash University Museum of Art (MUMA) to the Caulfield Campus Item4pp11-28

RECOMMENDATION

That Council receive the report titled Proposal for Strategic Development of MUMA by Re-location to the Caulfield Campus and note the advice of the Vice-Chancellor.

4.2 Budget 2006 Item4pp29-108

The Vice-Chancellor will introduce the item and invite Mr David Pitt, Vice-President (Finance)/Chief Financial Officer to speak. Mr John Levine, Divisional Director, Financial Resources Management and Mr Reynold Dias, Deputy Director, Financial Resources Management will be in attendance.

RECOMMENDATION

That Council adopt the Budget 2006.

4.3 Annual Plan (2006) Item4pp109-146

The Vice-Chancellor will introduce the item and invite Professor Stephen Parker, Senior Deputy Vice-Chancellor to speak.

RECOMMENDATION

That Council receive and approve the Annual Plan 2006.

4.4 Education Plan (2006-2010) Item4pp147-158

The Vice-Chancellor will introduce the item and invite Professor Stephen Parker, Senior Deputy Vice-Chancellor to speak.

RECOMMENDATION

That Council receive and approve the Education Plan (2006-2010).

4.5 Research and Research Training Plan (2006-2010) Item4pp159-172

The Vice-Chancellor will introduce the item and invite Professor Edwina Cornish, Deputy Vice-Chancellor (Research) to speak.

RECOMMENDATION

That Council receive and approve the Research and Research Training Plan (2006-2010).

The Vice-Chancellor will introduce the item and invite Mr Ron Fairchild, Vice-President, Advancement to speak.

RECOMMENDATION

That Council note the advice of Mr Ron Fairchild, Vice-President, Advancement.

RECOMMENDATION

That Council approve the amended Council meeting dates and venues for 2006.

The Executive Committee of Council, acting under its delegation from Council, met on 28 November 2005 and approved amendments to the membership of The Inclusive Practices Workplace Equity Committee and The Inclusive Practices Disability Committee in accordance with the Commonwealth Government’s Higher Education Workplace Relations Requirements (HEWRRs) in order to obtain increased CGS funding in 2006 as detailed in the document provided to members of the Executive Committee of Council.

The Executive Committee of Council, acting under its delegation from Council, met on 28 November 2005 and approved an offer of appointment as a Professor and Deputy Vice-Chancellor and Vice-President (International), for a period of five years be made to the person detailed in the document provided to members of the Executive Committee of Council.

RECOMMENDATION

That Council note the approvals granted by the Executive Committee of Council at its meetings held on 28 November 2005.

Item7pp1-38

7.1 Minutes of meeting Item7pp5-14

RECOMMENDATION

That Council note the unconfirmed Minutes of the Audit Committee.

7.2 Audit Committee of Council revised Terms of Reference Item7pp15-18

RECOMMENDATION

That Council approve the revised Terms of Reference for the Audit Committee.

7.3 Annual Legal Compliance Reporting Process Item7pp19-20

RECOMMENDATION

That Council note the Report on the Annual Certification Process by Heads of Cost Centres.

7.4 Compliance Reporting – September Quarter 2005 Item7pp21-34

RECOMMENDATION

That Council note the consolidated report on the legal compliance process for the September quarter 2005.

7.5 Operational Plan – Audit and Risk Management Office Item7pp35-38

RECOMMENDATION

That Council note the proposed Operational Plan for the Audit and Risk Management Office for 2006.

8. Report of the Resources and Finance Committee Members Only
Item8pp1-82

RECOMMENDATION

That Council receive and note the Report of the Resources and Finance Committee meeting held on 23 November 2005.

Discussion of this item including adopting the Budget will occur at agenda item 4.2.

8.3 Amenities Fees 2006 Item8pp13-22

RECOMMENDATION

That Council:

• approve the 2006 amenities fees as outlined in the document presented;

• note that recipients of amenities fees will be required to provide, by 31 March 2006, a letter from their auditors stating whether or not reserves at 31 December 2005 were sufficient to cover all accrued employee entitlements and, if not, the extent of the shortfall; and

• note that funding for amenities fees recipients in 2006 is conditional on demonstrated progress towards revised services / operations / arrangements in preparation for 2007.

8.4 Physical Resources Sub-Committee: Frankston Regional Aquatic, Health and Wellness Centre Item8pp23-36

RECOMMENDATION

That Council, subject to a detailed business case being considered by Council at a later date:

• provide in-principle support for the proposed Frankston Regional Aquatic, Health and Wellness Centre concept at its Peninsula campus; and

• agree to the University:

  • establishing a Heads of Agreement with Frankston City Council to further investigate possible business and management models for the Centre, ensuring that the desired outcomes of both parties are met;

  • working with Frankston City Council and other parties to secure funding from State and Federal Government, as well as exploring the potential for private sector investment; and

  • forming a Steering Group with representation from Monash University, Frankston City Council and other key parties to oversee the progression of the project.

8.5 Receipt of Proceedings Item8pp37-82

RECOMMENDATION

That Council note the proceedings of Resources and Finance Committee meeting held on 23 November 2005.

9. Report of Monash Commercial Members Only
Item9pp1-26

RECOMMENDATION

That Council receive and note the report of meeting 6/2005 held on 2 December 2005 of the Board of Monash Commercial Pty Ltd.

10. Report of the Academic Board Item10pp1-42

RECOMMENDATION

That Council receive and note the Report of Meeting 7/2005 of the Academic Board held on Wednesday, 23 November 2005.

10.2.1 University Entrance and Admission to Courses Regulations (Amendment No. 1 2005) Item10pp7-14

RECOMMENDATION

That Council make the University Entrance and Admission to Courses Regulations (Amendment No. 1, 2005).

RECOMMENDATION

That Council approve the recommendation to renew the membership of Mr Mark Hayes, Practitioner, for a further three years from April 2006 to October 2008 inclusive, in accordance with Regulations of the University, Faculties Regulations, Part III – Faculty Boards, Schedule 7 – Faculty of Law, Subsection 7.6.2.

10.4 Establishment of the Centre for Business Intelligence and Decision Support Research Item10pp15-40

RECOMMENDATION

That Council approve the proposal to establish the Centre for Business Intelligence and Decision Support Research for three years, subject to the Faculty of Information Technology making satisfactory funding arrangements with the agreement of the Deputy Vice-Chancellor (Research).

RECOMMENDATION

That Council approve the proposal of the Faculty of Medicine, Nursing and Health Sciences to award the degree of ‘Doctor of Medicine’ to Associate Professor David Fonda for his thesis entitled, ‘Improving Care for Older People’.

10.6 Election of President of Academic Board Item10pp41-42

RECOMMENDATION

That Council note that Associate Professor John Hurst was elected unopposed as President of the Academic Board for a term of office from 1 January 2006 until 31 December 2007.

RECOMMENDATION

That Council note that Professor E Cornish, Deputy Vice-Chancellor (Research), moved a motion that the Academic Board write an open letter to the Federal Education Minister condemning his interference in the ARC process and his affront of academic principles. This motion was seconded by Professor T Sridhar, Dean, Faculty of Engineering, and was unanimously agreed to by Academic Board members.

Discussion of this item will occur at agenda item 4.3

Discussion of this item will occur at agenda item 4.2

Discussion of this item will occur at agenda item 4.4

Discussion of this item will occur at agenda item 4.5

RECOMMENDATION

That Council note that the Academic Board approved the proposal of the Board of the Faculty of Law to disestablish the Centre for Law and Reconstruction in Southern Africa (CLARISA) with effect from 31 December 2005.

RECOMMENDATION

That Council note that the Academic Board approved the proposal of the Board of the Faculty of Business and Economics to disestablish the Business Law and Taxation Unit with effect from 1 July 2005.

RECOMMENDATION

That Council note the proceedings of the Academic Board meeting held on 23 November 2005.

11. Report of Equal Opportunity Committee Item11pp1-6

RECOMMENDATION

That Council receive and note the report of the Equal Opportunity Committee meeting 4/2005 held on 14 November 2005.

RECOMMENDATION

That Council note the proceedings of the Equal Opportunity Committee meeting 4/2005 held on 14 November 2005.

Item12pp33-36

RECOMMENDATION

That Council note the accepted offers of appointment as detailed in the document presented.

RECOMMENDATION

That Council approve the offer of appointment as detailed in the document presented.

RECOMMENDATION

Council is invited to note that Council elections have taken place with the following results:

Associate Professor John Hurst was elected for a term commencing 1 January 2006 and ending 31 December 2007

Professor Susan Davis was elected for a term commencing 1 January 2006 and ending 31 December 2007.

Mr Joshua Beggs was elected for a term commencing 1 January 2006 and ending 31 December 2007.

Mr Leslie Whiteley was elected for a term commencing 1 January 2006 and ending 31 December 2006.

Ms Kristine Banks-Smith was elected for a term commencing 1 January 2006 and ending 31 December 2006.

12.3.1 Faculties Regulations (Amendment No 4 2005) Item12pp1-10

RECOMMENDATION

That Council make the Faculties Regulations (Amendment No 4 2005).

12.4. Filling of vacancies on the Honorary Degrees Committee and Executive Committee and amendments to the Terms of Reference for the Honorary Degrees Committee Item12pp11-14

RECOMMENDATION

That Council appoint Professor Susan Davis to membership of Executive Committee of Council and Mr Ian Pyman as alternate to Ms Louise Adler and Mr Joshua Beggs as alternate to Professor S Davis to hold office from 1 January 2006.

RECOMMENDATIONS

That Council approve the following amendment to the Terms of Reference of the Honorary Degrees Committee as follows:

"To receive from any two members of Council or two professors [including the Vice-President (Finance)/Chief Financial Officer and Vice-President (Administration)] or one Council member and one professor [including the Vice-President (Finance)/Chief Financial Officer and Vice-President (Administration)], proposals for the conferment of honorary degrees on named persons, to consider these proposals and to approve the award of honorary degrees."

That Council appoint Dr Charles Curwen CVO OBE to membership of Honorary Degrees and as alternate members Dr Leanne Rowe and Mr Ian Pyman to hold office from 1 January 2006.

12.5 Appointment to the Board of Monash Commercial Item12pp15-22

RECOMMENDATION

That Council note the appointment of Mr David Munro Pitt as a Director of Monash Commercial within the overall skill set of the Board of Monash Commercial.

12.6 Conferral of the degree of Bachelor of Science and Bachelor of Engineering (with Honours) in the field of Mechanical Engineering Members Only
Item12pp23-26

RECOMMENDATION

That Council confer the degree of Bachelor of Science and Bachelor of Engineering (with Honours) in the field of Mechanical Engineering to the persons named in the document presented.

12.7 Conferral of Posthumous Award Members Only
Item12pp27-30

RECOMMENDATION

That Council approve the proposal of the Faculty of Medicine, Nursing and Health Sciences to confer a posthumous award of Graduate Certificate of Nursing (High Dependency) to the person named in the document presented.

12.8 Report of Academic Promotion 2005 Item12pp31-32

RECOMMENDATION

That Council note the promotion to Professor approved by the University Professorial Promotions Committee effective from 1 January 2006 as detailed in the document presented.

The next meeting of Council will be held on 16-17 February 2006.

Inquiries about any of the business listed above, or on Council matters in general, may be directed to Mr Tony Calder, Director, Executive Services, Room GO6, Administration Building 3a, Clayton Campus, telephone 9905-2010 or via facsimile on 9905-5342.