Council Meeting 3-2006

Meeting 3/2006 of the Monash University Council will be held at 5.00 pm on Monday, 29 May 2006 in the Sir George Lush Room, Building 3a, Clayton Campus.

Tony Calder, Secretary

19/5/2006

Agenda

Members having a direct commercial or financial interest in any item before this meeting must declare that interest to the Chancellor via the Council Secretary prior to consideration of the item, and must not take part in a vote on any matter concerning it.

PART A

1. PROCEDURAL MATTERS

1.1 Apologies

An apology has been received from Dr Charles Curwen.

Mr Ron Fairchild, Vice-President (Advancement) is unable to attend the meeting.

1.2 Special Leave

Council received requests for special leave as follows:

1.3 Starring of Items

Items 1.1 Apologies, 1.2 Special Leave, 1.3 Starring of Items, 1.4 Approval of Non-Starred Items, 2 Confirmation of Minutes of Previous Meeting, 3 Chancellor’s Business, 4 Report of the Membership Committee, 4a Matter Proposed by Dr Carol Williams – To discuss and determine the most appropriate process for the appointment to the office of Chancellor of Monash University 5 Vice-Chancellor’s Business, 7 Presentation from Professor Gill Palmer, Dean, Faculty of Business and Economics on the directions of the Faculty.

Members who wish a non-starred item to be discussed may request at this point.

1.4 Approval of Non-Starred Items

The Chancellor will move that all items on the agenda not starred be adopted without discussion, and the action recommended be taken or the information therein noted.

1.5 Confidential Items

1.5.1 Use of the University Seal Item 1pp1-4

RECOMMENDATION

That Council note the report of the Vice-Chancellor dated 9 May 2006 on the affixing of the Common Seal to documents executed under Seal pursuant to Statute 8.1, Section 2.1.5.

1.6 Admission of Observers

Authorised observers will be admitted to the meeting following confidential items.

2. Confirmation of Minutes of Previous Meeting

2.1 Minutes of Meeting No 2/2006

The Minutes of Meeting No 2/2006 held on 20 March 2006 have been circulated.

RECOMMENDATION

That Council confirm the Minutes of Meeting No. 2/2006 held on Monday, 20 March 2006 subject to amendment of item 9.1 Report of the Academic Board as follows:

"In response to a question, Professor Associate Professor J Hurst, President, Academic Board outlined the role of the Board and offered to meet with any member of Council to discuss the role and recently completed performance evaluation of the Board."

PART B STARRED ITEMS

3. Chancellor’s Business

3.1 Chancellor’s Report to Council

RECOMMENDATION

That Council receive the oral report of the Chancellor.

4. Report of the Membership Committee Members Only
Item 4pp 1-30

4.1 Receipt of Report

RECOMMENDATION

That Council receive and note the report of the Membership Committee of Council meeting 2/2006 held on 3 April 2006.

4.2 Filling of vacancies on Council

Members noted the following impending vacancies:

RECOMMENDATION

That Council approve:

Approve the reappointment of Professor Colin Bourke for a term commencing 1 January 2007 and ending 31 December 2009.

Note that the Chancellor would discuss with Mr Ramler how best Mr Ramler could continue to make a contribution to Monash.

Approve for submission to the Minister of Education and Training, the Honourable Lynne Kosky MP, the reappointment of Ms Lesley Boston to a Governor-in-Council position for a term commencing 1 January 2007 and ending 31 December 2009.

4.3 Filling of vacancies on Committees of Council Item 4pp 7-22

Membership Committee considered vacancies on Committees and Sub committees of Council taking into consideration required skill sets, current committee load and likely availability.

RECOMMENDATION

i) That Council approve the following appointments:

ii) That Council approve the expanded membership of Membership Committee from "Two external members of Council" to "Four external members of Council".

iii) Subject to ii) above, that Council approve the appointment of Mr Ian Pyman and Mr Peter Redlich to membership of Membership Committee.

iv) That Council approve the expanded membership of Resources and Finance Committee to include "One external member of Council".

v) Subject to iv) above, that Council approve the appointment of Mr Ian Pyman to membership of Resources and Finance Committee.

vi) Subject to Councils consideration of recommendations i) to v) that Council ratify the Terms of Reference and Membership of Council Committees as detailed in the document presented (attachment 1).

4.4 Appointment of a Chancellor Item 4pp 23-30

The Chancellor introduced the item for discussion and advised the Committee that he did not wish to serve a further term as Chancellor when his current term ending 31 December 2007 expired.

RECOMMENDATION

That Council note that Mr Ellis has advised that he does not wish to serve a further term as Chancellor.

That Council consider the document ‘Statement on the Role of the Chancellor’.

That Council endorse the process for selection of a new Chancellor.

That Council note that each member was invited to forward to the Secretary of the Membership Committee, no later than Friday 28^th April 2006, names of persons suitable for consideration as Monash’s next Chancellor.

4a Matter Proposed by Dr Carol Williams – To discuss and determine the most appropriate process for the appointment to the office of Chancellor of Monash University Members Only Item 4pp 31-34

RECOMMENDATION:

That the Council constitutes a specific selection committee to assist Council in the appointment of the Chancellor, thus suspending item 6 of the Terms of Reference of the Membership Committee. The Selection Committee will comprise:

• Two external members of the University Council,

• Two elected members of the University Council, and

• The Vice-Chancellor

5. Vice-Chancellor’s Business

5.1 Vice-Chancellor’s Report to Council Item 5pp 1-2

The Vice-Chancellor’s report will be distributed via email.

RECOMMENDATION

That Council receive and note the Vice-Chancellor’s Report to Council.

5.2 Monash University Staff Attitude Survey

The Vice-Chancellor will introduce the item and invite Ms Judy North, Regional Manager (Victoria), OSA Group to speak

RECOMMENDATION

That Council receive the presentation on the Staff Attitude Survey Report to Council.

5.3 "Bologna Process" and the Australian Higher Education Sector Item 5pp 3-16

The Vice-Chancellor will introduce the item and invite Professor Stephanie Fahey, Deputy Vice-Chancellor (International) and Professor Stephen Parker, Senior Deputy Vice-Chancellor to speak.

RECOMMENDATION

That Council receive the document titled AVCC Response to Discussion Paper, The Bologna process and Australia: Next Steps and note the advice of Professor Stephanie Fahey and Professor Stephen Parker.

5.4 Caulfield Campus Western Precinct Development Proposal Members Only Item 5pp 17-30

The Vice-Chancellor will introduce the item.

RECOMMENDATION

That Council approve the University entering into a Development Agreement with the company named in the document substantially in the terms outlined in the documentation and subject to sign off by the Probity Auditor on the process and approval of the final form of the Development Agreement by:

• The University Solicitor’s Office, and

• The Resources and Finance Committee of Council

PART C ITEMS FOR APPROVAL OR INFORMATION

Matters Arising from the Minutes (not dealt with elsewhere in the agenda)

Presentation from Professor Gill Palmer, Dean, Faculty of Business and Economics on the directions of the Faculty. Item 7pp 1-6

Council Members are invited to refer to the background information relating to the Faculty of Business and Economics.

RECOMMENDATION

That Council note the advice of Professor Gill Palmer, Dean, Faculty of Business and Economics.

8. Report of the Executive Committee

8.1 Appointment of Director to Monash College Group Pty Ltd

The Executive Committee of Council, acting under its delegation from Council approved by circulation on the 3 May 2006 the appointment of Professor Stephanie Fahey, Deputy Vice-Chancellor (International) as a Director of Monash College Group Pty Ltd and that Mr John Matthews remain on the Board of Monash College Group Pty Ltd as an external Director.

RECOMMENDATION

That Council note the approvals granted by the Executive Committee of Council on 3 May 2006.

9. Report of the Resources and Finance Committee Members Only Item 9pp 1-56

9.1 Receipt of Report

RECOMMENDATION

That Council receive and note the report of the Resources and Finance Committee meeting 2/2006 held on 27 April 2006.

9.2 Physical Resources Sub-Committee Item 9pp 9-16

RECOMMENDATION

That Council:

• note the establishment and role of the Vice-Chancellors Group (Property);

• disestablish the Physical Resources Sub-Committee; and

• note that additional information requested by Resources and Finance Committee had been provided and that the suggestion to augment the skill base of the Vice-Chancellor’s Group (Property) would be considered at the next meeting of Resources and Finance Committee.

9.3 2005 Audited Financial Statements: Monash University Superannuation M Scheme Item 9pp 17-42

RECOMMENDATION

That Council note the "M" Scheme audited Financial Statements as at 31 December 2005.

10. Report of Monash Commercial Pty Ltd Members Only Item10pp 1-18

RECOMMENDATION

That Council receive and note the report of the Board of Monash Commercial Pty Ltd of the meeting held on 7 April 2006.

11. Report of the Academic Board Item 11pp 1-18

11.1 Receipt of Report

RECOMMENDATION

That Council receive and note the Report of Meeting 2/2006 of the Academic Board held on Wednesday, 5 April 2006.

11.2 University Entrance and Admission to Courses Regulations (Amendment 1, 2006)Item 11pp 7-10

The legislation under this item was prepared and forwarded by the University Solicitor’s Office and has been endorsed by the Academic Board. This amendment makes satisfactory completion of an approved aptitude test a requirement of the university’s Special Admissions Scheme. Academic Board approved the revision of section 4 of the University Entrance and Admission to Courses Regulations to permit entry on the basis of satisfactory performance in an aptitude test as a pathway, in addition to the pathway of entry on the basis of satisfactory completion of two university units. Academic Board also approved the use of the General Achievement Test (GAT) and the Special Tertiary Admission Test (STAT) for this purpose noting that courses may elect to use these aptitude tests as an additional criterion for middle-band consideration. Documentation is attached. (Attachment A).

RECOMMENDATION

That Council make University Entrance and Admission to Courses Regulations (Amendment No. 1, 2006).

11.3 Statute 2.5 Division IIA Committee of associate deans (research) Item 11pp 11-16

The Research and Research Management Review conducted in 2004 recommended that the roles of the Committee of Associate Deans (Research) and the Research Graduate School Committee be revised with the aim of facilitating a higher level research culture at Monash. Academic Board endorsed a proposal to repeal Statute 2.5 Division IIA and re-establish CADRES with the revised title ‘Monash University Research Committee’ as a standing committee of the Academic Board with an expanded membership and revised terms of reference. (Attachment B).

RECOMMENDATION

That Council note that Academic Board approved the proposal to Statute 2.5 Division IIA and establish the Monash University Research Committee as a standing committee of the Academic Board.

11.4 Monash Environment Institute Item 11pp 17-18

Academic Board endorsed the proposal, submitted by the Deputy Vice-Chancellor (Research), to change the name of the Monash Environment Institute to the Monash Sustainability Institute to reflect the changes in approach and breadth of research interests of the Institute. (Attachment C).

RECOMMENDATION

That Council approve the proposal to change the name to the Monash Environment Institute to the Monash Sustainability Institute.

11.5 Disestablishment of the Australian Risk Management Unit (ARMU)

RECOMMENDATION

That Council note that the Academic Board approved the proposal of the Board of the Faculty of Business and Economics to disestablish the Australian Risk Management Unit.

11.6 Receipt of Proceedings

RECOMMENDATION

That Council note the proceedings of the Academic Board meeting held on 5 April 2006.

12. Report of the Gippsland Advisory Council Item 12pp 1-4

12.1 Receipt of Report

RECOMMENDATION

That Council receive and note the report of the Gippsland Advisory Council meeting 1/2006 held on 28 February 2006.

12.2 Receipt of Proceedings

RECOMMENDATION

That Council note the proceedings of the Gippsland Advisory Council meeting 1/2006 held on 28 February 2006.

13. Report of the Equal Opportunity Committee Item 13pp 1-42

13.1 Receipt of Report

RECOMMENDATION

That Council receive and note the report of the Equal Opportunity Committee meeting 1/2006 held on Monday 3 April 2006.

13.2 Receipt of Proceedings

RECOMMENDATION

That Council note the proceedings of the Equal Opportunity Committee meeting 1/2006 held on Monday 3 April 2006.

That Council approve the following amendments to the Equal Opportunity Committee Terms of Reference and Membership:

A fifth dop point be added to read "to monitor relevant University Key Performance Indicators and advise Council on performance and progress".

The Membership be amended to include "Elected member of Academic Board".

14. General Business

14.1 Senior Appointments Members Only Item 14pp 1-4

RECOMMENDATION

That Council note the accepted offers of appointment as detailed in the document presented approved by the Vice-Chancellor and President.

RECOMMENDATION

That Council note the accepted offers of appointment as detailed in the document presented approved by the Special Professorial Appointments Committee of Council.

14.2 Dean, Faculty of Arts – Appointment

A document will be distributed by email.

14.3 Monash University Sunway Campus Malaysia Sdn Bhd (MUSCM) Corporate

Representative Appointment Item 14pp 5-10

Council is asked to consider the University’s appointment of a "corporate representative" to attend and vote on its behalf at general meetings of shareholders of MUSCM.

RECOMMENDATION

That Council

Approve and ratify the appointment as Monash University’s corporate representative of Ms Alison Laura Crook in relation to all general meetings of MUSCM, a company in which Monash University has an interest as a shareholder, held between 28 June 2002 and 31 July 2005, when Mrs Crook resigned from the University and all related appointments.

Appoint Mr David Munro Pitt as the University’s duly authorised representative to attend and to vote on behalf of the University at all general meetings of MUSCM and at any adjoument thereof.

Authorise the common seal of the Univerisity to be affixed to a document in the form attached, formally notifying to MUSCM the making of this appointment.

14.4 Edith Lahr Bequest Item 14pp 11-16

RECOMMENDATION

That Council resolve that the Edith Lahr bequest be used for the purpose of the Linguistics Program within School of Languages, Cultures and Linguistics, and authorise the University Solicitor to provide formal advice of this decision to the Solicitors acting for the Executors of Ms Lahr’s estate.

14.5 Statute 2.5 Division IIA – Committee of Associate Deans (Research) Repeal 2006 Item 14pp 17-20

Secretarial Note: Please refer to Item 7.3 for further information.

RECOMMENDATION

That Council make the Statute entitled 2.5 – Division IIA – Committee of Associate Deans (Research) Repeal 2006.

15. Next Meeting

The next meeting of Council is scheduled to be held at 5.00pm on Monday, 17 July 2006 at the Clayton Campus.

Further Information

Inquiries about any of the business listed above, or on Council matters in general, may be directed to Mr Tony Calder, Director, Executive Services, Room GO6, Administration Building 3a, Clayton Campus, telephone 9905-2010 or via facsimile on 9905-5342.