Council Meeting 3-2006

Meeting 3/2006 of the Monash University Council was held at 5.00 pm on Monday, 29 May 2006 in the Sir George Lush Room, Building 3a, Clayton Campus.

MINUTES

There were present:

Mr J Ellis, Chancellor, Presiding
Mr P Ramler AM, Deputy Chancellor
Dr J Hearn, Deputy Chancellor
Professor R Larkins, Vice-Chancellor and President
Ms K Banks-Smith
Mr J Beggs
Ms L Boston
Professor C Bourke MBE
Professor S Davis
Ms P Hutchinson
Mr I Pyman
Dr L Rowe
Ms J Samms
Ms S Smith
Dr C Williams
Mr L Whiteley

In attendance were:

Professor S Parker, Senior Deputy Vice-Chancellor
Professor S Fahey, Deputy Vice-Chancellor (International)
Professor E Cornish, Deputy Vice-Chancellor (Research)
Mr P Marshall, Vice-President (Administration)
Mr D Pitt, Vice-President (Finance)/Chief Financial Officer
Professor G Palmer, Dean, Faculty of Business and Economics
Ms K Haywood, Divisional Director Human Resources (item 5.2)
Ms J North, Regional Manager (Victoria), OSA Group Ms J Lightfoot (item 5.2)
Ms J Lightfoot, Director Major Projects, Office of Vice-President (Administration) (item 5.4)
Mr L Grollo, Director, Equiset (item 5.4)
Mr R Ballantyne, Development Manager, Equiset (item 5.4)
Mr P Dredge, Architect, NH Architecture (item 5.4)

Secretary:

Mr Tony Calder, Director, Executive Services

Observers

Mr J Dubois
Mrs R Hinds
Ms L Chatfield
Mr D Taft

PART A

1. PROCEDURAL MATTERS

At the commencement of the meeting, the Chancellor in accordance with the provisions of subsection 6 of Statute 2.1 – The Council, sought Council’s approval to add to the business before Council Item 5.5 – Update on Implementation of Federal Government Voluntary Student Unionism (VSU) legislation.

Council approved the proposal.

The Chancellor suggested to Council that agenda item 4 and 4a be considered together as they both related to the appointment process of a Chancellor and further, that the matter be discussed in-camera and as the first item of business.

Council approved the proposal.

1.1 Apologies

Apologies were received from Ms L Adler, Dr C Curwen and Dr J Zillman.

Council was advised that Mr Ron Fairchild, Vice-President (Advancement), was unable to attend the meeting.

1.2 Special Leave

Council noted the following requests for Special Leave some of which had been approved at previous meetings:

1.3 Starring of Items

Items 1.1 Apologies, 1.2 Special Leave, 1.3 Starring of Items, 1.4 Approval of Non-Starred Items, 2 Confirmation of Minutes of Previous Meeting, 3 Chancellor’s Business, 4 Report of the Membership Committee, 4a Matter Proposed by Dr Carol Williams – To discuss and determine the most appropriate process for the appointment to the office of Chancellor of Monash University 5 Vice-Chancellor’s Business, 7 Presentation from Professor Gill Palmer, Dean, Faculty of Business and Economics on the directions of the Faculty, 9.2 Physical Resources Sub-Committee, 12.0 Report of the Gippsland Advisory Council and 13.0 Report of the Equal Opportunity Committee were starred and discussed at the meeting.

1.4 Approval of Non-Starred Items

Council resolved on the motion of the Chairman:

• that all items on the agenda not starred be adopted without discussion, and the action recommended be taken or the information therein noted.

1.5 Confidential Items

1.5.1 Use of the University Seal

RESOLUTION CL3/2006/31

Council noted the report of the Vice-Chancellor dated 9 May 2006 on the affixing of the Common Seal to documents executed under Seal pursuant to Statute 8.1, Section 2.1.5.

For file RMO1997/0889

For action or noting by: Vice-President (Finance)/Chief Financial Officer and University Solicitor.

1.6 Admission of Observers

Authorised observers were admitted to the meeting following confidential items.

2. Confirmation of Minutes of Previous Meeting

2.1 Minutes of Meeting No 2/2006

The Minutes of Meeting No 2/2006 held on 20 March 2006 were circulated.

RESOLUTION CL3/2006/32

Council confirmed the Minutes of Meeting No. 2/2006 held on Monday, 20 March 2006 subject to amendment of item 9.1 Report of the Academic Board as follows:

"In response to a question, Professor Associate Professor J Hurst, President, Academic Board outlined the role of the Board and offered to meet with any member of Council to discuss the role and recently completed performance evaluation of the Board."

For action or noting by: Secretary of Council

PART B STARRED ITEMS

3. Chancellor’s Business

3.1 Chancellor’s Report to Council

The Chancellor invited members to note the following:

• The Council Conference for 2007 has been scheduled to commence on the afternoon of Thursday 15 February and to conclude at approximately 5pm on Friday 16 February;
• Professor Evan Simpson had been elected to the Australian Academy of Science; and
• All members will receive an invitation to attend a meeting with Professor Stephanie Fahey to discuss the draft International Plan.

RESOLUTION CL3/2006/33

Council received the oral report of the Chancellor.

For file RMO1998/2347

4. Report of the Membership Committee

4.1 Receipt of Report

RESOLUTION CL3/2006/34

Council received and noted the report of the Membership Committee of Council meeting 2/2006 held on 3 April 2006.

For file RMO1997/1107

4.2 Filling of vacancies on Council

Members noted the following impending vacancies:

During discussion Council noted that the terms of Ms J Samms, Ministerial appointment and Dr Carol Williams, elected Non-Professorial member expired on 31 December 2006.

Council approved the recommendation of the Membership Committee that Professor C Bourke, Council appointee, and Ms L Boston , Governor-in-Council appointment, be offered a further three year term on Council.

Professor Bourke and Ms Boston accepted Council’s offer of a further three year term. (Note: Ms Boston’s reappointment is subject to the Governor in Council appointment process)

The Chancellor advised Council that Dr J Hearn, a member of Council since 1985, would not seek a further term on Council. Council acknowledged Dr Hearn’s long and distinguished contribution to Monash and noted that the vacancy would need to be referred to Membership Committee.

In relation to Mr P Ramler, the Chancellor noted that Mr Ramler had a long and distinguished record at Monash and was Chairman of a number of significant Committees of Council and Boards. In considering the matter, Membership Committee had noted the need to maintain good governance practices – including that no member should remain on Council for an extended period of time – National Governance Protocols recommend that no person serve for more than 12 years on a Council and the State Government procedures for Governor-in-Council appointments recommend that no person serve for more than six years on a Council unless exceptional circumstances exist.

Counterbalancing these views was the need to ensure that Mr Ramler’s capacity to contribute to Monash’s future was preserved so the Chancellor and Mr Ramler had had a number of discussions. During these discussions, Mr Ramler indicated that regardless of the outcome at this meeting of Council, he would be pleased to continue his involvement with both Monash Malaysia and Monash South Africa and the University Foundation.

The Chancellor then requested the views of members.

During discussion a range of issues were presented including:

• That the National Governance Protocol recommendation was advisory only and did not preclude Council from reappointing a member for terms that exceeded 12 years;
• that a number of experienced and valued members of Council had previously had to leave Council due to their length of service;
• in response to a question, Mr Ramler indicated he would accept a further term on Council should it be offered;
• a member advised Council that over recent years Council has lost many long serving members which had resulted in the loss of a vast pool of experience;
• the need to balance the injection of "new blood" while retaining experienced Council members was noted;
• the loss of "corporate knowledge" was a concern; and
• any reappointment that resulted in a member’s term exceeding 12 years would set a precedent for future years and should be carefully considered.

In response to a question, the Secretary to Council informed Council that it could recommend an appointment that would result in member’s length of service exceeding 12 years, however the Council did have to pass a specific resolution each time to recommend and acknowledge the appointment would exceed 12 years.

Summarising the discussion, the Chancellor noted that the consensus of opinion was that Mr Ramler be recommended to the Minister for reappointment for a further term and that Council expressly made that recommendation noting the length of Mr Ramler’s membership on Council exceeded 12 years.

RESOLUTION CL3/2006/35

Council approved:

1. The reappointment of Professor Colin Bourke for a term commencing 1 January 2007 and ending 31 December 2009.
2. Council noted that the Chancellor had discussed with Mr Ramler how best he could continue to make a contribution to Monash.
3. For submission to the Minister for Education and Training, the Honourable Lynne Kosky MP, the reappointment of Ms Lesley Boston to a Governor-in-Council position for a term commencing 1 January 2007 and ending 31 December 2009.
4. Council noted that the sum of Mr Ramler’s terms on Council exceeded 12 years and approved that due to exceptional circumstances his length of time on Council was not an impediment to his continuing membership of Council.
5. For submission to the Minister for Education and Training, the Honourable Lynne Kosky MP, the reappointment of Mr P Ramler AM to a Governor-in-Council position for a further term commencing 1 January 2007 and ending 31 December 2009.

For file RMO1997/1274 & RMO1997/1111

4.3 Filling of vacancies on Committees of Council

During the discussion on the filling of membership positions on Committees of Council, it was suggested that these positions be filled earlier in the cycle to enable new members to attend the maximum number of meetings.

RESOLUTION CL3/2006/36

i) Council approved the following appointments:

1. Council approved the expanded membership of Membership Committee from "Two external members of Council" to "Four external members of Council".
2. Council approved the appointment of Mr Ian Pyman and Mr Peter Redlich to membership of Membership Committee.
3. Council approved the expanded membership of Resources and Finance Committee to include "One external member of Council".
4. Council approved the appointment of Mr Ian Pyman to membership of Resources and Finance Committee.
5. Council approved the Terms of Reference and Membership of Council Committees as detailed in the document presented.

For file RMO1998/0045, RMO1998/0044, RMO1998/0041, RMO1998/0042

4.4 Appointment of a Chancellor

Item 4.4 and 4a were considered together.

During discussion, it was suggested that the documentation supporting the appointment of a new Chancellor be amended to include the need for an understanding and skills in high level governance processes and a proven ability to monitor a diverse entity’s achievements and progress towards attaining its strategic objectives.

RESOLUTION CL3/2006/37

1. Council noted that Mr Ellis had advised that he did not wish to serve a further term as Chancellor.
2. Council approved the document ‘Statement on the Role of the Chancellor’.
3. Council endorsed the process for selection of a new Chancellor.
4. Council noted that each member had been invited to forward to the Secretary of the Membership Committee, no later than Friday 28^th April 2006, names of persons suitable for consideration as Monash’s next Chancellor.

For file RMO1998/091

4a Matter Proposed by Dr Carol Williams – To discuss and determine the most appropriate process for the appointment to the office of Chancellor of Monash University

This matter was considered during discussion of Item 4.4.

RESOLUTION CL3/2006/38

Council did not support the proposed recommendation and instead passed Resolution CL3/2006/37

For file RMO1998/091

5. Vice-Chancellor’s Business

5.1 Vice-Chancellor’s Report to Council

The Vice-Chancellor provided Council with an update on some matters referred to in his written report. Further, Professor Larkins advised members of the following:

• Implementation of the Research Quality Framework will most likely occur in 2008.
• At a recent meeting with the Minister for Education and Training, the Honourable Lynne Kosky MP, the Minister informed the University that the submitted proposal to develop the Berwick campus in partnership with others would not be approved.
• Professor Larkins informed Council that the consulting firm PhillipsKPA had been engaged to explore ways of growing both the Gippsland and Berwick campuses including the better use of access programs.
• Professor Warwick Anderson, a distinguished Monash academic and researcher has been appointed to the important role of Chief Executive Officer of the National Health and Medical Research Council.
• Members were advised that the Commonwealth Treasurer, Mr Peter Costello and the Minister for Education, Science and Training, Ms Julie Bishop, had requested the Productivity Commission to undertake a research study into the economic, social and environmental returns on public support for science and innovation in Australia.

Members were encouraged to monitor and, where practicable, participate in the Commission’s proceedings.

A member suggested that Council be advised of the bodies the University was a member of (e.g. Australian Vice-Chancellors’ Committee) and how best a Council can contribute to improving outcomes for the sector.

RESOLUTION CL3/2006/39

Council received and noted the Vice-Chancellor’s Report to Council.

For file RMO1998/2347

5.2 Monash University Staff Attitude Survey

Ms Karen Haywood, Divisional Director – Human Resources and Ms Judy North, Regional Manager OSA Group were in attendance for this item.

Ms North outlined to members the major outcomes of the Staff Attitude Survey – 2005. A copy of the PowerPoint slides are attached to the Minutes.

During discussion, Mr P Marshall, Vice-President Administration, informed Council that the Vice-Chancellor’s Group had identified outcomes in two areas of university-wide concern being:

1. My faculty/division/work unit values employees
2. Strategic alignment

All Deans, PVCs, Divisional Directors and other unit heads had been requested to develop Action Plans – including strategies – for two areas of concern within their work unit. Progress against the Action Plan would form part of each heads performance review in September/October 2006 with demonstrated progress a key criteria for performance evaluation in 2007.

Members queried the lower than expected survey response rate and the possibility that some of the data may have been ‘skewed’.

In response, members were advised that a number of strategies had been developed to improve the response for the next survey (May 2007) and that appropriate checks had been made to ensure that the data collected was representative of the university’s staffing profile.

RESOLUTION CL3/2006/40

Council received the presentation on the Staff Attitude Survey Report to Council.

For file RMO2001/0960

For action or noting by: Vice-President - Administration

5.3 "Bologna Process" and the Australian Higher Education Sector

Professor S Parker, Senior Deputy Vice-Chancellor and Professor S Fahey, Deputy Vice-Chancellor International provided members with an overview of the ‘Bologna Process’.

Noting that the process would, overtime, have some impact on the Australian higher education sector, members were advised that Monash would proceed cautiously and tactically and continue to monitor areas such as combined degrees and honours, the ‘academic year’, the use of Foundation Degrees in North America and the U. K. and the possibility of developing greater synergies within the Asia/Pacific region.

RESOLUTION CL3/2006/41

Council received the document titled AVCC Response to Discussion Paper, The Bologna process and Australia: Next Steps and noted the advice of Professor Stephen Parker and Professor Stephanie Fahey.

For file RMO1999/0547

5.4 Caulfield Campus Western Precinct Development Proposal

Ms Jessica Lightfoot, Director Major Projects, Office of Vice-President (Administration) Mr Lorenz Grollo, Director, Equiset, Mr Rod Ballantyne, Development Manager, Equiset and Mr Peter Dredge, Architect, NH Architecture were in attendance for this item.

Mr D Pitt, Vice-President Finance, introduced the item and outlined to members the reasons for the financial structure of the proposal.

Mr P Dredge, a representative of NH Architecture, provided a PowerPoint presentation outlining the major features of proposed buildings, pedestrian precincts, parking facilities and retail zones. (A copy of the PowerPoint slides are attached to the minutes.)

During discussion, members received further detail/clarification on issues such as improved access to Caulfield railway station, the removal of vehicular traffic from the campus grounds, the aspect of the campus on Dandenong Road and the possibility of creating a ‘ceremonial entry’ for the campus.

Following further discussion of the financial components of the proposal and noting that the major redevelopment of the campus would not have a significant impact on the university’s budget, Council approved that the university proceed to the next phase of the project plan.

RESOLUTION CL3/2006/42

Council approved the University entering into a Development Agreement with the company named in the document substantially in the terms outlined in the documentation and subject to sign off by the Probity Auditor on the process and approval of the final form of the Development Agreement by:

• The University Solicitor’s Office, and
• The Resources and Finance Committee of Council

For file RMO2005/1391

For action or noting by: Vice-President – Finance, University Solicitor, Secretary – Resources and Finance Committee.

5.5 Update on Implementation of Federal Government Voluntary Student Unionism (VSU) legislation

Council, at the commencement of the meeting approved that Mr D Taft, President – Monash Student Union (Clayton Campus), be granted speaking rights for this item.

The Vice-Chancellor introduced the item noting that the recommendation (c) contained in the agenda paper had been revised.

Mr P Marshall, Vice-President – Administration outlined to members the major aspects detailed in the agenda papers. Aspects/changes brought to the attention of Council included:

• That as Monash Postgraduate Association (MPA) provided mainly education services to students it had been agreed to remove them from the process and set them a target budget of $550,000. A Service Level Agreement would be put in place to ensure the delivery of quality services to postgraduate students.

Further, the $550,000 target budget for MPA would be in addition to the proposed $4 million to fund services, not a component of it.

• Members were advised that Monyx and student unions had supplied appropriate audit documentation therefore Council was requested to release the balance of the retained Semester 1 fees.

Mr D Taft was invited to address Council.

Mr Taft thanked members for the opportunity to address Council and cautioned that the university should be wary that the earlier commitment to fund MPA did not unfairly influence the total funding supplied to other student bodies. Further, Council was requested to note that while the commitments detailed in the documentation provided some basis for future planning, it did not enable individual student unions to plan with any certainty.

During discussions members requested clarification/greater detail on a number of matters including:

• A request for services to be detailed and costed.
• In response, members were informed that the PhillipsKPA report on the matter would be released to all student associations.
• A member queried whether the $4m commitment was an open-ended obligation.
• In response, members were advised that the commitment was open-ended and the amount was seen as a baseline, not a cap, however Council could review the amount each year as part of the annual Budget approval process.
• Greater detail on the role of Monyx was requested.
• Council was advised that some aspects of the Monyx role were still being refined however it was largely as detailed in paragraph 6.
• The status of Bookshop employees across campuses was queried.

While some Clayton bookshop staff were employed by the university greater clarity on the matter would be included in the documentation for the next meeting of Council (17 July).

At the conclusion of the discussion, the Chancellor read out the proposed amended recommendations.

RESOLUTION CL3/2006/43

Council:

1. approved that the balance of semester 1 CAF funds be distributed to the relevant student associations, and that semester 2 fees be allocated in accordance with the current formula to those entities that have provided the requisite information;
2. agreed in principle that the university provide $4 million p.a. from 2007 to fund previously CAF-funded services, pending the outcomes of the PhillipsKPA review;
3. noted that the agreed Monash Postgraduate Association planning target of $550,000 for the purposes of the university’s 2007 budget processes was not a component of the $4 million planning target, but additional to it; and
4. agreed in principle that the university provide up to $2 million in 2007 to supplement voluntary fees raised in 2007.

For file RMO1997/0057

For action or noting by: Vice-President – Finance, Vice-President - Administration

PART C ITEMS FOR APPROVAL OR INFORMATION

7. Matters Arising from the Minutes (not dealt with elsewhere in the agenda)

7.1 Presentation from Professor Gill Palmer, Dean, Faculty of Business and Economics on the directions of the Faculty.

The Chancellor invited the Dean of the Faculty of Business and Economics, Professor G Palmer, to address Council.

Professor Palmer outlined to Council the major issues and challenges for the faculty. Major features of Professor Palmer’s address included:

• The importance of the international student market to Australia and the university. An increasing reliance on student fee income exposed the university and the Faculty of Business and Economics to risk, particularly in circumstances where markets were softening;
• the faculty contributes a significant ‘profit’ to the university however, given the reliance on fee income, should numbers decline then the university’s target surplus would be at risk;
• great opportunities still exist, such as China, however Monash must maintain its high reputation in order to successfully develop in the new markets;
• the Graduate School of Business had been successful however more work needs to be done in areas such as ‘brand recognition’ and cross-faculty degrees in order to achieve the status of the best business school in Australia;
• the staff of the faculty had achieved significant outcomes in the areas of accreditation, developing new markets such as China, coping with teaching loads and improving student outcomes;
• Advancement – the faculty is looking at ways to diversify its revenue streams and advancement is one of the focus areas; and
• Research – while research performance across the faculty had improved, performance was still uneven. Difficulties in attracting appropriate staff and teaching loads in the bigger departments hinder improving research output.

The Chancellor thanked Professor Palmer for her address.

RESOLUTION CL3/2006/44

Council noted the advice of Professor Gill Palmer, Dean, Faculty of Business and Economics.

For file RMO2000/0746

8. Report of the Executive Committee

8.1 Appointment of Director to Monash College Group Pty Ltd

RESOLUTION CL3/2006/45

Council noted the approvals granted by the Executive Committee of Council on 3 May 2006.

For file RMO2001/0488 & RMO1998/2673

9. Report of the Resources and Finance Committee

9.1 Receipt of Report

RESOLUTION CL3/2006/46

Council received and noted the report of the Resources and Finance Committee meeting 2/2006 held on 27 April 2006.

For file RMO2005/1400

For action or noting by: Vice-President – Finance, Divisional Director – Corporate Finance

9.2 Physical Resources Sub-Committee

A member requested clarification on the governance arrangements for property related matters in order to ensure appropriate Council oversight.

Council was advised that Resources and Finance Committee would undertake the governance role previously associated with Physical Resources Sub-Committee and that there was no intention to dilute Council oversight of property related activities. Further, Council was advised that Resources and Finance Committee had largely been undertaking the governance role for major developments over the past two to three years.

The Vice-Chancellor advised that he would be the interface between Vice-Chancellor’s Group – Property and Council.

A member suggested that the paragraph immediately preceding the recommendation on page 9-14 of the Council papers be deleted as it was incorrect and thus misleading in that the role was retained but would be undertaken by Resources and Finance Committee and Council.

RESOLUTION CL3/2006/47

Council:

1. noted the establishment and role of the Vice-Chancellors Group (Property);
2. approved the disestablish of the Physical Resources Sub-Committee; and
3. noted that additional information requested by Resources and Finance Committee had been provided and that the suggestion to augment the skill base of the Vice-Chancellor’s Group (Property) would be considered at the next meeting of Resources and Finance Committee.

For file RMO1998/0039

For action or noting by: Divisional Director – Facilities and Services, Secretary – Resources and Finance Committee

9.3 2005 Audited Financial Statements: Monash University Superannuation M Scheme

RESOLUTION CL3/2006/48

Council noted the "M" Scheme audited Financial Statements as at 31 December 2005.

For file RMO1998/2448

For action or noting by: Divisional Director – Corporate Finance

Report of Monash Commercial Pty Ltd

RESOLUTION CL3/2006/49

Council received and noted the report of the Board of Monash Commercial Pty Ltd of the meeting held on 7 April 2006.

For file RMO2005/081

For action or noting by: CEO – Monash Commercial

11. Report of the Academic Board

11.1 Receipt of Report

RESOLUTION CL3/2006/50

Council received and noted the Report of Meeting 2/2006 of the Academic Board held on Wednesday, 5 April 2006.

For file RMO2004/0809

For action or noting by: Secretary to the Academic Board

11.2 University Entrance and Admission to Courses Regulations (Amendment 1, 2006)

RESOLUTION CL3/2006/51

Council made the University Entrance and Admission to Courses Regulations (Amendment No. 1, 2006).

For file RMO1997/1134

For action or noting by: University Solicitor, Divisional Director – Student Services

11.3 Statute 2.5 Division IIA Committee of associate deans (research)

RESOLUTION CL3/2006/52

Council noted that Academic Board approved the proposal to rescind Statute 2.5 Division IIA and establish the Monash University Research Committee as a standing committee of the Academic Board.

For file RMO2006/0273

11.4 Monash Environment Institute

RESOLUTION CL3/2006/53

Council approved the proposal to change the name to the Monash Environment Institute to the Monash Sustainability Institute.

For file RMO1999/1802

For action or noting by: Deputy Vice-Chancellor – Research, Director Monash Sustainability Institute.

11.5 Disestablishment of the Australian Risk Management Unit (ARMU)

RESOLUTION CL3/2006/54

Council noted that the Academic Board approved the proposal of the Board of the Faculty of Business and Economics to disestablish the Australian Risk Management Unit.

For file RMO2001/1346

11.6 Receipt of Proceedings

RESOLUTION CL3/2006/55

Council noted the proceedings of the Academic Board meeting held on 5 April 2006.

For file RMO1997/0898

For action or noting by: Secretary to Academic Board

12. Report of the Gippsland Advisory Council

A member suggested that more detailed information on the campus be provided as not all members of the Monash Community supported the multi-campus direction of the university.

In response the Vice-Chancellor informed Council that meeting 4/2006 of Council was scheduled to discuss campuses with a focus on education, research and financials.

Members of Council were reminded that the Vice-Chancellor would welcome discussion of any topic and Council members should feel free to contact his office for an appointment.

12.1 Receipt of Report

RESOLUTION CL3/2006/56

Council received and noted the report of the Gippsland Advisory Council meeting 1/2006 held on 28 February 2006.

For file RMO19970888

12.2 Receipt of Proceedings

RESOLUTION CL3/2006/57

Council noted the proceedings of the Gippsland Advisory Council meeting 1/2006 held on 28 February 2006.

For file RMO1997/0888

13. Report of the Equal Opportunity Committee

Professor Bourke outlined to members the major aspects of the Equal Opportunity Report to Council.

13.1 Receipt of Report

RESOLUTION CL3/2006/58

Council received and noted the report of the Equal Opportunity Committee meeting 1/2006 held on Monday 3 April 2006.

For file RMO1997/1578

For action or noting by: Secretary – Equal Opportunity Committee

13.2 Receipt of Proceedings

RESOLUTION CL3/2006/59

Council noted the proceedings of the Equal Opportunity Committee meeting 1/2006 held on Monday 3 April 2006.

Council approved the following amendments to the Equal Opportunity Committee Terms of Reference and Membership:

• A fifth dot point be added to read "to monitor relevant University Key Performance Indicators and advise Council on performance and progress".
• The Membership be amended to include "Elected member of Academic Board".

For file RMO1997/1578

For action or noting by: Secretary – Equal Opportunity Committee

14. General Business

14.1 Senior Appointments

RESOLUTION CL3/2006/60

Council noted the accepted offers of appointment as detailed in the document presented approved by the Vice-Chancellor and President.

RESOLUTION CL3/2006/61

Council noted the accepted offers of appointment as detailed in the document presented approved by the Special Professorial Appointments Committee of Council.

14.2 Dean, Faculty of Arts – Appointment

RESOLUTION CL3/2006/62

Council approved the appointment of Dean, Faculty of Arts as detailed in the distributed paper.

For file RMO1998/094

For action or noting by: Manager - Senior Appointments

14.3 Monash University Sunway Campus Malaysia Sdn Bhd (MUSCM) Corporate Representative Appointment

RESOLUTION CL3/2006/63

Council:

• Approved and ratified the appointment as Monash University’s corporate representative of Ms Alison Laura Crook in relation to all general meetings of MUSCM, a company in which Monash University has an interest as a shareholder, held between 28 June 2002 and 31 July 2005, when Mrs Crook resigned from the University and all related appointments.
• Appointed Mr David Munro Pitt as the University’s duly authorised representative to attend and to vote on behalf of the University at all general meetings of MUSCM and at any adjournment thereof.
• Authorised the common seal of the University to be affixed to a document in the form attached, formally notifying to MUSCM the making of this appointment.

For file RMO2004/0860

For action or noting by: Vice-President – Finance, University Solicitor

14.4 Edith Lahr Bequest

RESOLUTION CL3/2006/64

Council resolved that the Edith Lahr bequest be used for the purpose of the Linguistics Program within School of Languages, Cultures and Linguistics, and authorised the University Solicitor to provide formal advice of this decision to the Solicitors acting for the Executors of Ms Lahr’s estate.

For file RMO2006/0418

For action or noting by: University Solicitor; Dean, Faculty of Arts; Faculty Manager, Faculty of Arts; Head, School of Languages, Cultures and Linguistics

14.5 Statute 2.5 Division IIA – Committee of Associate Deans (Research) Repeal 2006

RESOLUTION CL3/2006/65

Council made the Statute entitled 2.5 – Division IIA – Committee of Associate Deans (Research) Repeal 2006.

For file RMO2006/0273

For action or noting by: University Solicitor

15. Next Meeting

The next meeting of Council is scheduled to be held at 5.00pm on Monday, 17 July 2006 at the Clayton Campus.