Council Meeting 8-2006
Meeting 8/2006 of the Monash University Council will be held at 4.00 pm on Monday, 4 December 2006 in the Council Chambers, Building 3a, Clayton Campus
Tony Calder, Secretary
A G E N D A
Members having a direct commercial or financial interest in any item before this meeting must declare that interest to the Chancellor via the Council Secretary prior to consideration of the item, and must not take part in a vote on any matter concerning it.
PART A
1. PROCEDURAL MATTERS
1.1 Apologies
1.2 Special Leave
Council received and approved requests for special leave as follows:
| Name |
Special Leave |
| |
Meeting No. |
Date |
| Professor S Davis |
8/2006 |
4 December 2006 |
1.3 Starring of Items
Items 1.1 Apologies, 1.2 Special Leave, 1.3 Starring of Items, 1.4 Approval of Non-Starred Items, 2 Confirmation of Minutes of Previous Meeting, 3 Chancellor’s Business, 4 Vice-Chancellor’s Business, 7 Report of the Audit Committee and 10 Report of the Equal Opportunity Committee.
Members who wish a non-starred item to be discussed may request at this point.
1.4 Approval of Non-Starred Items
The Chancellor will move that all items on the agenda not starred be adopted without discussion, and the action recommended be taken or the information therein noted.
1.5 Confidential Items
1.5.1 Use of the University Seal Item 1pp 1-4
RECOMMENDATION
That Council note the report of the Vice-Chancellor dated 24 November 2006 on the affixing of the Common Seal to documents executed under Seal pursuant to Statute 8.1, Section 2.1.5.
1.6 Admission of Observers
Authorised observers will be admitted to the meeting following confidential items.
2. Confirmation of Minutes of Previous Meeting
2.1 Minutes of Meeting No 7/2006
The Minutes of Meeting No 7/2006 held on 30 October 2006 have been circulated.
RECOMMENDATION
That Council confirm the Minutes of Meeting No. 7/2006 held on Monday, 30 October 2006.
PART B STARRED ITEMS
3. Chancellor’s Business
3.1 Chancellor’s Report to Council
RECOMMENDATION
That Council receive the oral report of the Chancellor.
3.2 Appointment of an external member to Membership Committee
RECOMMENDATION
That Council co-opt Dr June Hearn to Membership Committee for a period ending with the appointment of the new Chancellor.
3.3 Replacement Councillor for Dr Hearn
RECOMMENDATION
That Council note that the appointment of a replacement Councillor for Dr Hearn will be finalised by Membership Committee over the coming weeks and submitted to the Executive Committee of Council for approval before the university closes down on the 20 December 2006.
4. Vice-Chancellor’s Business
4.1 Vice-Chancellor’s Report to Council Item 4pp 1-4
RECOMMENDATION
That Council receive and note the Vice-Chancellor’s Report to Council.
4.1.1 Vice-Chancellor’s End of Year Report Item 4pp 4a-4d
RECOMMENDATION
That Council receive the oral report of the Vice-Chancellor.
4.2 Universities Australia Item 4pp 5-8
RECOMMENDATION
That Council note the advice of the Vice-Chancellor.
4.3 Annual Plan and Budget 2007 Item 4pp 9-90
The Vice-Chancellor will introduce the item and invite Professor Stephen Parker, Senior Deputy Vice-Chancellor and Mr David Pitt, Vice-President (Finance) to speak.
In previous years Council has received separate budget and annual plan documentation. At meeting 8/2005, Council requested that the planning and budget processes be more closely linked. The attached document provides Council with a statement of the major objectives for 2007, the resourcing and budgetary implications of each initiative and the overall Monash University 2007 budget document.
RECOMMENDATION
That Council receive and approve the document titled Annual Plan and Budget 2007.
4.4 Academic Plan Item 4pp 91-140
The Vice-Chancellor will introduce the item and invite Professor Stephen Parker, Senior Deputy Vice-Chancellor to speak.
The Academic Plan sits immediately beneath Monash Directions 2025 and identifies the objectives Monash will pursue over the next five years. It brings together the major themes of the plans approved by Council during 2005 – 2006 being The Research and Research Training Plan, Education Plan andInternational Plan.
RECOMMENDATION
That Council receive and approve the Academic Plan.
4.5 Progress report on the proposal to establish a joint venture Research Institute in partnership with the India Institute of Technology Bombay – the IITB and Monash University Research Academy (IMURA) Members Only Item 4pp 141-158
The Vice-Chancellor will introduce the item and invite Professor Tam Sridhar, Dean, Faculty of Engineering to speak.
RECOMMENDATION
That Council:
note the attached business plan; and
authorise the Vice-Chancellor to implement the proposal as detailed in the business plan, conditional upon similar approval being granted to IITB by its Board.
4.6 AUQA Report and University response Item 4pp 159-164
The Vice-Chancellor will introduce the item and invite Professor Stephen Parker, Senior Deputy Vice-Chancellor to speak.
RECOMMENDATION
That Council note the advice of Professor Stephen Parker, Senior Deputy Vice-Chancellor.
4.7 Review of Monash’s Educational Performance
The Vice-Chancellor will introduce the item and invite Professor Stephen Parker, Senior Deputy Vice-Chancellor to speak.
RECOMMENDATION
That Council note the advice of Professor Stephen Parker, Senior Deputy Vice-Chancellor.
4.7.1 The Melbourne Model
Professor Stephen Parker, Senior Deputy Vice-Chancellor will provide an oral report on the possible ramifications of The University of Melbourne implementing its "Melbourne Model" of amended undergraduate and graduate entry programs.
RECOMMENDATION
That Council note the advice of Professor Stephen Parker, Senior Deputy Vice-Chancellor.
4.8 Report on Offshore Campuses
Council, at meeting 4/2006, received a range of documentation relating to the activities of the Australian campuses. During discussion it was requested that Council receive an update on Monash Malaysia and Monash South Africa campuses.
Members are invited to refer to both the Vice-Chancellor’s Report to Council and the report of Resources and Finance Committee for an update on the year-to-date financial performance of each campus. Further, the Vice-Chancellor has recently attended Board meetings for each campus and will provide Council with an update.
RECOMMENDATION
That Council note the advice of Professor Richard Larkins, Vice-Chancellor and President.
4.9 Progress report on changes to Monash Commercial’s operations Item 4pp 165-172
The Vice-Chancellor will introduce the item and invite Professor Edwina Cornish, Deputy Vice-Chancellor (Research) to speak.
RECOMMENDATION
That Council note the advice of Professor Edwina Cornish, Deputy Vice-Chancellor (Research) on changes to the operations of Monash Commercial Pty Ltd.
4.10 Fundraising Progress Report Members Only
Item 4pp 173-206
The Vice-Chancellor will introduce the item and invite Mr Ron Fairchild, Vice-President (Advancement) to speak.
RECOMMENDATION
That Council note the advice of Mr Ron Fairchild, Vice-President (Advancement).
4.11 Strip 2 (Clayton) Project: Outcome of Construction Tender Members Only
Item 4pp 207-216
The Vice-Chancellor will introduce the item and invite Mr David Pitt, Vice-President (Finance) to speak.
RECOMMENDATION
That Council approve Monash University’s entry into a construction contract with Hooker Cockram based on the estimated Alternative Tender price and the financial arrangements offered.
4.12 Report on Student Services including introduction of the Monash Card Members Only
Item 4pp 217-224
The Vice-Chancellor will introduce the item and invite Mr Peter Marshall, Vice-President (Administration) to speak.
RECOMMENDATION
That Council members note final implementation arrangements for VSU for 2007, and in particular proposed student association budget allocations for 2007, and associated service, financial reporting and legal compliance responsibilities required of them.
PART C ITEMS FOR APPROVAL OR INFORMATION
5. Matters arising from the Minutes (not dealt with elsewhere in the agenda)
6. Report of the Resources and Finance Committee Members Only Item 6pp 1 -108
6.1 Receipt of Report Item 6pp 3-18
RECOMMENDATION
That Council receive and note the Report of the Resources and Finance Committee meeting 6/2006 held on 22 November 2006.
6.2 2007 Annual Plan and Budget
Please note that this matter is dealt with in Item 4.3 of this Agenda
6.3 VSU Update Item 6pp 19-20
RECOMMENDATION
That the university’s Chief Financial Officer be authorised to provide loan funds of up to $3.3 m on an "at call" basis to Monyx/MONSU to support their proposed redundancy program, subject to conditions outlined in the attached document and any other conditions determined by the Chief Financial Officer.
6.4 Monash Property South Africa Pty Ltd: Additional Loan Funding Item 6pp 21-24
RECOMMENDATION
That Council approve loan funds of up to R15 million to MPSA on the conditions set out in the paper.
6.5 Executive Arrangements during the University Vacation Period 2006 – 2007 Item 6pp 24-26
RECOMMENDATION
That Council approve the Executive arrangements detailed in the attached document.
6.6 Ongoing Monitoring and Undertakings to Monash Companies Item 6pp 27-30
RECOMMENDATION
That Council:
- approve the issuing of Letters of Support to Monash South Africa Ltd, Monash Property South Africa Pty Ltd and Monash Commercial Pty Ltd by the Vice-Chancellor and Vice President (Finance) for 2007 on behalf of Monash University.
- Note that Resources and Finance Committee take over the monitoring function for all entities previously reported to Monash Commercial’s Board of Directors.
6.7 IITB and Monash University Academy (IMURA)
Please note that this matter is dealt with in Item 4.3 of this Agenda
6.8 Clayton Campus – STRIP Stage 2 – Building 76 and 77
Please note that this matter is dealt with in Item 4.3 of this Agenda
6.9 Receipt of Proceedings Item 6pp 31-108
RECOMMENDATION
That Council note the proceedings of meeting 6/2006 of Resources and Finance Committee held on 22 November 2006.
7. Reports of the Audit Committee Members Only Item 7pp 1-24
A report of the Special Meeting of Audit Committee held on the 18th October 2006 and Meeting 3/2006 held on the 29th November are attached.
RECOMMENDATION
That Council notes the confirmed Minutes of the Special Meeting of the Audit Committee
That Council notes the outcome of the Special Meeting of the Audit Committee in relation to allegations made in "The Australian" newspaper regarding the misuse of student fees by Monyx.
That Council notes the unconfirmed minutes of meeting 3/2006 of Audit Committee
That Council note the Annual Legal Compliance Report for 2006.
That Council note the consolidated report on the legal compliance process for the September quarter 2006.
That Council note the proposed Operational Plan for the Audit and Risk Management Office for 2007.
8. Report of the Academic Board Item 8pp 1-70
8.1 Receipt of Report Item 8pp 3-6
RECOMMENDATION
Council received and noted the Report of Meeting 7/2006 of the Academic Board, held on Wednesday, 22 November 2006.
8.2 Academic Plan
Please note that this matter is dealt with in Item 4.4 of this Agenda.
8.3 Budget 2007
Please note that this matter is dealt with in Item 4.3 of this Agenda.
8.4 Annual Plan
Please note that this matter is dealt with in Item 4.3 of this Agenda.
8.5 Proposal to Establish the Monash University Academy of Performing Arts Item 8pp 7-8
RECOMMENDATION
That Council approve the proposal to establish the Monash University Academy of Performing Arts.
8.6 Proposal to Establish the Centre for Muslim Minorities & Islam Policy Studies Item 8pp 9-26
RECOMMENDATION
That Council approve the proposal to establish the Centre for Muslim Minorities & Islam Policy Studies.
8.7 Proposal to Establish the Asia-Pacific Centre for Science and Wealth Creation Item 8pp 27-40
RECOMMENDATION
That Council approve the proposal to establish the Asia-Pacific Centre for Science and Wealth Creation.
8.8 Proposal to Establish the Global Terrorism Research Centre Item 8pp 41-56
RECOMMENDATION
That Council approve the proposal to establish the Global Terrorism Research Centre.
8.9 Affiliation Agreement with Peter MacCallum Cancer Institute Item 8pp 57-70
RECOMMENDATION
That Council approve the proposal to enter into a formal Affiliation Agreement with the Peter MacCallum Cancer Institute.
8.10 Receipt of Proceedings
RECOMMENDATION
That Council note the proceedings of the Academic Board meeting held on 22 November 2006.
9. Report of the Gippsland Advisory Council Item 9pp 1-4
9.1 Receipt of Report
RECOMMENDATION
That Council receive and note the report of the Gippsland Advisory Council meeting 6/2006 held on 17 October 2006.
9.2 Receipt of Proceedings
RECOMMENDATION
That Council note the proceedings of the Gippsland Advisory Council meeting 6/2006 held on 17 October 2006.
9.3 Gippsland Advisory Council Self-Review
RECOMMENDATION
That Council note the proposal for the Gippsland Advisory Council to undertake a self-review as detailed above.
10. Report of the Equal Opportunity Committee Item 10pp 1-6
10.1 Receipt of Report
RECOMMENDATION
That Council receive and note the Report of the Equal Opportunity Committee Meeting 04/06held on Monday 13 November 2006.
10.2 Receipt of Proceedings
RECOMMENDATION
That Council note the proceedings of the Equal Opportunity Committee meeting 04/06 held on Monday 13 November 2006.
11. General Business
11.1 Senior Appointments Members Only
11.1.1 Acceptance of Offers Item 11pp 1-4
RECOMMENDATION
That Council note:
the accepted offers of appointment as detailed in the document presented approved by the Vice-Chancellor and President.
the accepted offers of appointment as detailed in the document presented approved by the Special Professorial Appointments Committee of Council.
11.2 Appointment of a director to the board of Monash College Group Pty Ltd Item 11pp 5-14
RECOMMENDATION
That Council approve the appointment of Ms Loren Miller as a Director of Monash College.
11.3 Filling of vacancies on Committees of Council Item 11pp 15-26
RECOMMENDATION
That Council appoint:
- Associate Professor Leanne Rowe as an alternative member of Executive Committee, replacing the retiring Dr June Hearn;
- Associate Professor Leanne Rowe to membership of Membership Committee replacing the retiring Dr June Hearn;
- Associate Professor Leanne Rowe to membership of Resources and Finance Committee replacing the retiring Dr June Hearn;
- Ms Mei-Leng Kok to membership of Resources and Finance Committee replacing Mr Leslie Whitely whose term expires on 31 December 2006; and
- Ms Zoe Edwards to membership of Equal Opportunity Committee replacing Ms Kristine Banks-Smith whose term expires on 31 December 2006.
11.4 Report of Academic Promotions 2006
11.4.1 Promotion to Associate Professor and Professor
RECOMMENDATION
That Council note the successful candidates for promotion to Associate Professor and Professor as detailed in the document presented.
11.5 Report of the Returning Officer – Council Election
RECOMMENDATIONS
Council is invited to note that Council elections have taken place with the following results:
Election of an academic staff member other than a Professor
- Dr Carol Williams was elected for a term commencing 1 January 2007 and ending 31 December 2008.
12. Next Meeting
The next meeting of Council will be the Council Conference, scheduled to be held on 15 - 16 February 2007 at the Sebel Lodge, Yarra Valley.
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