Meeting 2/2007 of the Monash University Council will be held at 6.00 pm on Monday, 19 March 2007 in the Sir George Lush Room, Building 3a, Clayton Campus

Tony Calder, Secretary

Members having a direct commercial or financial interest in any item before this meeting must declare that interest to the Chancellor via the Council Secretary prior to consideration of the item, and must not take part in a vote on any matter concerning it.

*  1.1  Apologies

*  1.2  Special Leave

Mr John Zillman was granted special leave for meeting 2/2007.

Council received requests for special leave as follows:

Name	Special Leave
	Meeting No.	Date
Ms Sue Smith	3/2007	28 May 2007
Ms Lesley Boston	3/2007	28 May 2007
Ms Louise Adler	3/2007	28 May 2007
Ms Sue Smith	4/2007	16 July 2007

*  1.3  Starring of Items

Items 1.1 Apologies, 1.2 Special Leave, 1.3 Starring of Items, 1.4 Approval of Non-Starred Items, 2 Confirmation of Minutes of Previous Meeting, 3 Chancellor’s Business, 4 Vice-Chancellor’s Business, 6 Report to Council by the Dean of Faculty of Law, 7 Report of the Audit Committee, 11 Advancement Progress Report, 12.4 Deputy Vice-Chancellor and Vice-President (Education) – Appointment.

Members who wish a non-starred item to be discussed may request at this point.

*  1.4  Approval of Non-Starred Items

The Chancellor will move that all items on the agenda not starred be adopted without discussion, and the action recommended be taken or the information therein noted.

1.5  Confidential Items

1.5.1  Report of the Membership Committee

RECOMMENDATION

That Council receive the oral report of the Chancellor.

1.5.2  Use of the University Seal  Item 1pp 1-4

RECOMMENDATION

That Council note the report of the Vice-Chancellor dated 7 March 2007 on the affixing of the Common Seal to documents executed under Seal pursuant to Statute 8.1, Section 2.1.5.
 

*  2.  Confirmation of Minutes of Previous Meeting  Item 2pp 1-8

2.1  Minutes of Meeting No 1/2007

The Minutes of Meeting No 1/2007 held on 16 February 2007 are attached.

RECOMMENDATION

That Council confirm the Minutes of Meeting No. 1/2007 held on 16 February 2007.

 

3.1  Chancellor’s Report to Council

RECOMMENDATION

That Council receive the oral report of the Chancellor.

3.2  Reappointment of Council Members

RECOMMENDATION

That Council receive the oral report of the Chancellor in relation to the reappointment of Mr Paul Ramler and Ms Lesley Boston.

3.3  Honorary Degrees Committee Report  Item 3pp 1-4

RECOMMENDATION

That Council:

• Receive and note the report of the Honorary Degrees Committee Meeting No. 2 of 2006 held on Monday 4 December 2006.
• Note the award of honorary degrees made by the Committee as presented orally by the Chancellor, Mr Jeremy Ellis.

3.4  Report on the outcomes of the Council Conference (meeting 1/2007)  Item 3pp 5-12

RECOMMENDATION

That Council receive and comment on the Report on the Council Conference held 15-16 February 2007.
 

4.1  Vice-Chancellor’s Report to Council  Item 4pp 1-4

RECOMMENDATION

That Council receive and note the Vice-Chancellor’s Report to Council.

4.1.1  Universities Australia/AVCC  Item 4pp 5-34

RECOMMENDATION

That Council:

• Note the draft constitution for Universities Australia Ltd, and
• Approve Monash University becoming a member of Universities Australia Ltd and the conditions outlined in the attached constitution.

4.2  Status Report on the restructuring of the Monyx Group

RECOMMENDATION

That Council note the oral advice of the Vice-Chancellor.

4.3  Council to Visit to Monash South Africa and Monash Malaysia  Item 4pp 35-40

RECOMMENDATION

That Council:

• comment on the proposed itinerary to Monash South Africa and Malaysia campuses;
• approve the proposed dates for the visit; and
• approve the protocols relating to the visit.

4.4  2006 Annual Report to Parliament of the Council of Monash University    Members Only

Item 4pp 41a-41c
Item 4pp 41-162

RECOMMENDATION

That Council adopt the University’s Consolidated Financial Statements for the Year Ending 31 December 2006 subject to final clearance by the Auditor-General.

That Council approve the Report of Members of Monash University Council.

That Council approve the 2006 Annual Report to Parliament of the Council of Monash University for forwarding to the Minister for Skills, Education Services and Employment subject to final clearance of the Consolidated Financial Statements by the agents of the Auditor-General.

4.4.1  Update on University 2007 Financials  Item 4pp 162a-162d

Mr David Pitt, Vice-President (Finance) will speak to this item.

RECOMMENDATION

That Council receive the financial report for the month ending 28 February 2007 and note the advice of Mr David Pitt, Vice-President (Finance).

4.5  Report of the 2007 Senior Management Summit  Item 4pp 163-166

RECOMMENDATION

That Council receive the Report to Council on the Senior Management Summit.

4.6  Monash University Fund for Education in South Africa  Item 4pp 167-168

RECOMMENDATION

That Council note the advice of Professor Stephanie Fahey, Deputy Vice-Chancellor (International) in relation to the establishment of the Monash University Fund for Education in South Africa.

* 6.  Report to Council by the Dean of Faculty of Law  Item 6pp 1-6

RECOMMENDATION

That Council note the advice of Professor Arie Freiberg, Dean, Faculty of Law.
 

*  7.  Report of the Audit Committee    Members Only  Item 7pp 1-8

RECOMMENDATION

• That the Council notes the unconfirmed Minutes of Meeting 1/07 of the Audit Committee.
• That, subject to the final amendments and clearance by the auditors, Council adopt the final draft of the University’s 2006 Consolidated Financial Statements noting that the accounts are still subject to final clearance by the Auditor-General.
   

8.  Report of the Resources and Finance Committee    Members Only  Item 8pp 1-112

8.1  Receipt of Report

RECOMMENDATION

That Council receive and note the Report of the Resources and Finance Committee meeting 1/2007 held on 8 March 2007.

8.2  NCRIS – Astronomy Australia

RECOMMENDATION

That Council approve Monash University becoming a member of Astronomy Australia, subject to approval of the Constitution by the Solicitor’s Office.

8.3  NCRIS – National Microscopy and Microanalysis Research Facility

RECOMMENDATION

That Council approve Monash University entering into a Unincorporated Joint Venture subject to:

• Approval of the constitution and funding agreements by the Solicitor’s Office.
• Unconditional approval of the funding from the Victorian State Government (Department of Innovation, Industry and Regional Development) and the documents for this funding being acceptable to the Solicitor’s Office.

8.4  NCRIS – Australian National Fabrication Facility Limited (ANFF)

RECOMMENDATION

That Council approve Monash University becoming a member of Australian National Fabrication Facility Limited (ANFFL), a company limited by guarantee, subject to the following:

• Approval of the constitution by the Solicitors Office.
• Approval of the final funding agreement with DEST and documents are acceptable to the Solicitor’s Office.
• The related funding that has been sought from the Victorian State Government (DIIRD) has been unconditionally approved and the documents for this funding are acceptable by the Solicitor’s Office.

8.5  Receipt of Proceedings

RECOMMENDATION

That Council note the proceedings of meeting 1/2007 of Resources and Finance Committee held on 8 March 2007.
 

9.  Report of the Academic Board  Item 9pp 1-4

RECOMMENDATION

That Council receive and note the Report of Meeting 1 of 2007 of the Academic Board held on Wednesday 21 February 2007.
 

10.  Report of the Gippsland Advisory Council  Item 10pp 1-6

RECOMMENDATION

That Council receive and note the report of the Gippsland Advisory Council meeting 7/2006 held on 28 November 2006.
 

*  11.  Advancement Progress Report  Item 11pp 1-12

RECOMMENDATION

That Council receive the report titled Advancement Progress Report and note the advice of Mr R Fairchild, Vice-President (Advancement).
 

12.1  Senior Appointments    Members Only  Item 12pp 1-4

RECOMMENDATION

That Council note:

• that the persons named in the document have accepted the offers of appointment, approved by the Vice-Chancellor and President.
• that the persons named in the document have accepted the offers of appointment, approved by the Special Professorial Appointments Committee of Council

12.2  Nanotechnology Victoria Ltd (ACN 102 659 656) ["NVL"] – Replacement of Monash Nominee Director Members Only  Item 12pp 5-14

RECOMMENDATION

That Council

• Note Professor Barry Muddle’s intention to resign as a Monash nominated director of NVL;
• Nominate the person named in the document as a director of NVL in place of Professor Muddle, subject to said providing the company with the necessary consent and disclosure document and otherwise complying with the formal appointment requirements of the Corporations Act 2001; and
• Authorise the University Solicitor to give formal notice to the Company Secretary of NVL of the nomination for appointment as a director.

12.3  Legislation  Item 12pp 15-24

12.3.1  Faculties Regulations (Amendment No. 1 2007)

RECOMMENDATION

That Council make Faculties Regulations (Amendment No. 1 2007)

12.3.2  Statute 2.8 - Students’ Loan Fund (Substitution) 2007 and Student Loans Regulations (Substitution 2007)  Item 12pp 25-52

RECOMMENDATION

That Council

• make Statute 2.8 Students’ Loan Fund (Substitution) 2007; and
• make Students Loan Regulations (Substitution 2007).

*  12.4  Deputy Vice-Chancellor and Vice-President (Education) – Appointment  Item 12pp 53-55

RECOMMENDATION

That Council approve an offer of appointment as a professor and Deputy Vice-Chancellor and Vice-President (Education), as per the report of the selection committee, be made to the person named in the document.
 

The next meeting of Council is scheduled to be held at 5.00 pm on Monday, 28 May 2007 in the Sir George Lush Room, Building 3a, Clayton Campus.