Meeting 3/2007 of the Monash University Council will be held at 5.00 pm on Monday, 28 May 2007 in the Sir George Lush Room, Building 3a, Clayton Campus

Tony Calder, Secretary

Members having a direct commercial or financial interest in any item before this meeting must declare that interest to the Chancellor via the Council Secretary prior to consideration of the item, and must not take part in a vote on any matter concerning it.

*1.1  Apologies

Mr Ian Pyman is an apology for this meeting.
Professor Merran Evans, Acting Deputy Vice-Chancellor (Education) is unable to attend the meeting.

*1.2  Special Leave

The following Council Members have been granted special leave:

Name	Special Leave
	Meeting No.	Date
Ms Sue Smith	3/2007	28 May 2007
Ms Lesley Boston	3/2007	28 May 2007
Ms Louise Adler	3/2007	28 May 2007
Ms Sue Smith	4/2007	16 July 2007

*1.3  Starring of Items

Items 1.1 Apologies, 1.2 Special Leave, 1.3 Starring of Items, 1.4 Approval of Non-Starred Items, 2 Confirmation of Minutes of Previous Meeting, 3 Chancellor’s Business, 4 Vice-Chancellor’s Business, 5 Matters arising from the Minutes (not dealt with elsewhere in the agenda), 6 Report to Council by the Dean of Faculty of Engineering, 7 Directors and Officers Insurance.

Members who wish a non-starred item to be discussed may request at this point.

*1.4  Approval of Non-Starred Items

The Chancellor will move that all items on the agenda not starred be adopted without discussion, and the action recommended be taken or the information therein noted.

1.5  Confidential Items

1.5.1  Use of the University Seal Item  1pp 1-6

RECOMMENDATION

That Council note the report of the Vice-Chancellor dated 14 May 2007 on the affixing of the Common Seal to documents executed under Seal pursuant to Statute 8.1, Section 2.1.5.
 

2.1  Minutes of Special Meeting 1/2007 Members Only Item  2pp 1-4

The Minutes of Special Meeting No 1/2007 held on 19 March 2007 are have been circulated.

A Councillor has requested amendments to the minutes – refer page 2.

RECOMMENDATION

That Council confirm the Minutes of Special Meeting No. 1/2007 held on 19 March 2007

2.2  Minutes of Meeting No 2/2007

The Minutes of Meeting No 2/2007 held on 19 March 2007 have been circulated.

RECOMMENDATION

That Council confirm the Minutes of Meeting No. 2/2007 held on 19 March 2007.

2.3  Minutes of Special Meeting 2/2007

The Minutes of Special Meeting 2/2007 held on 12 April 2007 have been circulated.

RECOMMENDATION

That Council confirm the Minutes of Special Meeting No. 2/2007 held on 12 April 2007
 

3.1  Chancellor Designate

RECOMMENDATION

That Council note that Dr Finkel has advised that he would be honoured to accept Council’s offer to become the next Chancellor of Monash University for a three year term commencing 1^st January 2008.

3.2  Appointment to Council  Item 3pp 1-4

RECOMMENDATION

That Council note that Mr Buggle has accepted Council’s offer to become a member of Monash University Council for a three year term ending 31^st December 2009.

3.3  Chancellor’s Report to Council

RECOMMENDATION

That Council receive the oral report of the Chancellor.

3.4  Update on Council Visit to Monash South Africa and Monash Malaysia  Item 3pp 5-10

RECOMMENDATION

That Council:

• comment on the proposed itinerary to Monash South Africa and Malaysia campuses;
• approve the protocols relating to the visit.

3.5  Honorary Degrees Committee Report  Item 3pp 11-14

RECOMMENDATION

That Council:

Receive and note the report of the Honorary Degrees Committee Meeting No. 2 of 2006 held on Monday 4 December 2006.

Note the award of honorary degrees made by the Committee as presented orally by the Chancellor, Mr Jeremy Ellis.

3.6  Report on the outcomes of the Council Conference (meeting 1/2007)  Item 3pp 15-26

RECOMMENDATION

That Council receive and comment on the Report on the Council Conference held 15-16 February 2007.

3.7  Change of venue for Meeting 5/2007

RECOMMENDATION

That Council approve the proposal to hold Meeting 5/2007 in the Clayfield Meeting Room, Caulfield Campus.
 

4.1  Vice-Chancellor’s Report to Council  Item 4pp 1-4

RECOMMENDATION

That Council receive and note the Vice-Chancellor’s Report to Council.

4.2  Update on University 2007 Financials  Item 4pp 5-10

RECOMMENDATION

That Council receive the financial report for the period ending April 2007 and note the advice of Mr David Pitt, Vice-President (Finance).

4.3  Impact of 2008 Budget

RECOMMENDATION

That Council note the advice of Mr David Pitt, Vice-President (Finance).

4.4  Advancement Progress Report  Item 4pp 11-20

RECOMMENDATION

That Council receive the report titled Advancement Progress Report prepared by Mr Ron Fairchild, Vice-President (Advancement).

4.5  Report on recent activities within the International Portfolio  Item 4pp 20a-20d

RECOMMENDATION

That Council receive the report of Professor Stephanie Fahey, Deputy Vice-Chancellor (International).

4.6  Proposed change in title for Pro Vice-Chancellors Monash Malaysia and Monash South Africa Item 4pp 21-24

RECOMMENDATION

That the Council approve the re-titling of the positions of Head of the Malaysia and South Africa campuses as ‘Pro Vice-Chancellor and President (Malaysia)’ and ‘Pro Vice-Chancellor and President (South Africa)’ respectively.

4.7  Proposal to advertise and fill the position of Pro Vice-Chancellor Members Only  Item 4pp 25-28

RECOMMENDATION

That Council approve that:

• the position of Pro Vice-Chancellor be advertised and filled.
• a Selection Committee be established to recommend an appointee to the position of Pro Vice-Chancellor.

4.8  Pro Vice-Chancellor, Monash University Malaysia – Appointment Members Only  Item 4pp 29-32

RECOMMENDATION

That Council approve:

• That an offer of appointment as a professor and Pro Vice-Chancellor, Monash University Malaysia, as per the report of the selection committee, be made to the person named in the document.
• That, subject to approval of agenda item 4.6 of this meeting of Council, the appointment (1. above) be as a professor and Pro Vice-Chancellor and President (Malaysia).

4.9  Status Report on implementation of VSU Legislation

RECOMMENDATION

That Council note the oral advice of the Mr Peter Marshall, Vice-President (Administration).

4.10  Electrical Incident Report Members Only  Item 4pp 33-40

RECOMMENDATION

That Council receive the report and note the advice of Mr Peter Marshall, Vice-President (Administration)

4.11  Strategies and programs to prevent/manage on-campus violence Members Only  Item 4pp 41-50

RECOMMENDATION

That University Council note the additional programs and strategies proposed to prevent and/or manage extreme on-campus violence.

4.12  University Student Ombudsman Members Only  Item 4pp 51-69

RECOMMENDATION

That Council:

1. note the appointment of an Interim University Student Ombudsman;
    
2. forward comments on the draft position description to Peter Marshall, Vice-President (Administration) at peter.marshall@adm.monash.edu.au. Comments on the position description should be consistent with the role of the University Student Ombudsman as approved by Academic Board;
    
3. endorse the proposed appointment procedure and selection committee as outlined in this paper.
    

5.1  Statute 3.1 – The Chancellor and Deputy Chancellors – Validity of election of the current Deputy Chancellors  Item 5pp 1-6

RECOMMENDATION

That Council note the advice of the University Solicitor.

5.2  Matters raised by Mr Peter Redlich – Recommended changes to the statutes and procedures of the Monash University  Item 5pp 7-14

RECOMMENDATION

That Council receive and discuss the document provided by Mr Peter Redlich.

5.3  Matters raised at the Council Conference – Terms of Reference and Membership of Committees of Council  Item 5pp 15-34

RECOMMENDATION

That Council consider the terms of reference, membership and vacancies on Committees of Council.
 

*6.  Report to Council by the Dean of Faculty of Engineering  Item 6pp 1-12

RECOMMENDATION

That Council note the advice of Professor Tam Sridhar, Dean, Faculty of Engineering.
 

Mr John Freeman, Manager Risk & Insurance and the Insurance Brokers will give a presentation on Directors and Officers Insurance. Members of Marsh Pty Ltd, Insurance Brokers will be present to respond to questions.

RECOMMENDATION

That Council note the advice of Mr John Freeman, Manager, Risk & Insurance.
 

8.  Report of the Resources and Finance Committee Members Only  Item 8pp 1-22

8.1  Receipt of Report

RECOMMENDATION

That Council receive and note the Report of the Resources and Finance Committee meeting 2/2007 held on 26 April 2007.

8.2  Synchrotron Update

RECOMMENDATION

Council approve that:

• shares in the Australian Synchrotron Holding Company be held by Monash Investment Holdings Pty Ltd on behalf of Monash University.
   
• shareholding by Monash Investment Holdings Pty Ltd be funded by a loan facility from Monash University as per the terms outlined in the draft loan agreement.
   
• approval be given subject to Monash Investment Holdings Pty Ltd Board agreement, and review of the Subscription Agreement by the University Solicitor’s Office.

8.3  Receipt of Proceedings

RECOMMENDATION

That Council note the proceedings of meeting 2/2007 of Resources and Finance Committee held on 26th April 2007.
 

9.  Report of the Academic Board  Item 9pp 1-6

RECOMMENDATION

That Council receive and note the Report of Meeting 2 of 2007 of the Academic Board held on Wednesday 4 April 2007.
 

10.  Report of the Gippsland Advisory Council  Item 10pp 1-4

RECOMMENDATION

That Council receive and note the report of the Gippsland Advisory Council meeting 2/2007 held on 17 April 2007.
 

11.  Report of the Equal Opportunity Committee  Item 11pp 1-4

11.1  Receipt of Report

RECOMMENDATION

That Council receive and note the Report of the Equal Opportunity Committee Meeting 01/07 held on Monday 26 March 2007.

11.2  Receipt of Proceedings

RECOMMENDATION

That Council note the proceedings of the Equal Opportunity Committee meeting 01/07 held on Monday 26 March 2007.
 

12.1  Appointment of Dean, Faculty of Medicine, Nursing and Health Sciences

The Executive Committee of Council, acting under its delegation from Council approved by circulation on the 11 May 2007 the proposal to appoint Professor Steven Wesselingh as a professor and Dean, Faculty of Medicine, Nursing and Health Sciences.

RECOMMENDATION

That Council note the approval granted by the Executive Committee of Council on 11 May 2007.
 

13.1  Senior Appointments Members Only  Item 13pp 1-4

RECOMMENDATION

That Council note that:

• the following have accepted the indicated offers of appointment, approved by Council, and wish to record their thanks to Council:

Professor Adam Shoemaker – Deputy Vice-Chancellor and Vice-President (Education).
Professor Steven Wesselingh – Dean, Faculty of Medicine, Nursing and Health Sciences.

• the persons named in the document have accepted the offers of appointment, approved by the Vice-Chancellor and President.
   
• the persons named in the document have accepted the offers of appointment, approved by the Special Professorial Appointments Committee of Council

13.2  Conferral of Posthumous Award Members Only  Item 13pp 5-12

RECOMMENDATION

That Council:

• approve the proposal of the Faculty of Arts to confer a posthumous award of Bachelor of Arts to the student named in the document.
   
• approve the proposal of the Faculty of Arts to confer a posthumous award of Master of Counter-Terrorism Studies to the student named in the document.
   
• approve the proposal of the Faculty of Medicine, Nursing and Health Sciences to confer a posthumous award of Diploma of Ambulance Paramedic Studies to the student named in the document.

13.3  Legislation  Item 13pp13-40

13.3.1  Statute 8.1 – The Seal of the University (Amendment No. 1 2007)

RECOMMENDATION

That Council make Statute 8.1 – The Seal of the University (Amendment No. 1 2007)

13.3.2  Library Regulations (Substitution 2007)

RECOMMENDATION

That Council make Library Regulations (Substitution 2007).

13.3.3  Statute 2.7 – Student Associations and Campus Service Councils (Amendment No. 1 2007)

RECOMMENDATION

That Council make Statute 2.7 – Student Associations and Campus Service Councils (Amendment No. 1 2007).

13.4  Report of the Returning Officer – Election to fill a casual vacancy for a General Staff Member on Council

RECOMMENDATION

That Council note that Mr Jeffrey Bender has been elected by the general staff to fill the casual vacancy on Council for a term expiring 31 December 2007.
 

The next meeting of Council is scheduled to be held at 5.00 pm on Monday, 16 July 2007 in the Sir George Lush Room, Building 3a, Clayton Campus.