Professor S Fahey, Deputy Vice-Chancellor (International)

Professor E Cornish, Deputy Vice-Chancellor (Research)

Mr P Marshall, Vice-President (Administration

Mr R Fairchild, Vice-President (Advancement)

Mr D Pitt, Vice-President (Finance)/Chief Financial Officer

Professor Tam Sridhar, Dean, Faculty of Engineering

Mr J Freeman, Risk and Insurance Manager

Ms T Lewin –Principal, Marsh Pty Ltd

Mr M Kukuljan – Principal, Marsh Pty Ltd

Mr F Laing - Senior Account Executive, Marsh Pty Ltd

Mr T Calder, Director, Executive Services

Ms R Hinds

Ms L Chatfield

1.1  Apologies

Ms P Hutchinson and Ms M Kok were apologies for this meeting.

Professor Merran Evans, Acting Deputy Vice-Chancellor (Education) was unable to attend the meeting.

1.2  Special Leave

The following Council Members were granted special leave for this meeting:

Name	Special Leave
	Meeting No.	Date
Ms Sue Smith	3/2007	28 May 2007
Ms Lesley Boston	3/2007	28 May 2007

The following Council Members have been granted special leave:

Name	Special Leave
	Meeting No.	Date
Ms Sue Smith	4/2007	16 July 2007
Mr Shane Buggle	4/2007	16 July 2007
Mr Paul Ramler	4/2007	16 July 2007

1.3  Starring of Items

Items 1.1 Apologies, 1.2 Special Leave, 1.3 Starring of Items, 1.4 Approval of Non-Starred Items, 2 Confirmation of Minutes of Previous Meeting, 3 Chancellor’s Business, 4 Vice-Chancellor’s Business, 5 Matters arising from the Minutes (not dealt with elsewhere in the agenda), 6 Report to Council by the Dean of Faculty of Engineering, 7 Directors and Officers Insurance, 11 Report of the Equal Opportunity Committee and Item 13.3.3 Statute 2.7 – Student Associations and Campus Service Councils Amendment No. 1 2007).

1.4  Approval of Non-Starred Items

Council resolved on the motion of the Chairman:

• that all items on the agenda not starred be adopted without discussion, and the action recommended be taken or the information therein noted.

1.5  Confidential Items

1.5.1  Use of the University Seal

RESOLUTION CL3/2007/35

Council noted the report of the Vice-Chancellor dated 14 May 2007 on the affixing of the Common Seal to documents executed under Seal pursuant to Statute 8.1, Section 2.1.5.

For action or noting by: Vice-President (Finance)/Chief Financial Officer, University Solicitor.

2.1  Minutes of Special Meeting 1/2007

Members discussed the extensive detail included in the draft Minutes. Following discussion, the Secretary to Council was requested to redraft the minutes by adopting practice used for previous Council minutes.

Dr Carol Williams requested that her dissent to the resolution be recorded in the Minutes of meeting 3/2007.

RESOLUTION CL3/2007/36

Council directed that the minutes of Special Meeting 1/2007 held on 19 March 2007 be redrafted.

For action or noting by: Secretary to Council.

2.2  Minutes of Meeting No 2/2007

RESOLUTION CL3/2007/37

Council confirmed the Minutes of Meeting No. 2/2007 held on 19 March 2007.

2.3  Minutes of Special Meeting 2/2007

RESOLUTION CL3/2007/38

Council confirmed the Minutes of Special Meeting No. 2/2007 held on 12 April 2007

3.1  Chancellor Designate

The Chancellor thanked those Council members able to attend the function held on 15 May to celebrate the appointment of Mr Alan Finklel as Chancellor-designate.

RESOLUTION CL3/2007/39

Council noted that Dr Finkel had advised that he would be honoured to accept Council’s offer to become the next Chancellor of Monash University for a three year term commencing 1^st January 2008.

3.2  Appointment to Council

RESOLUTION CL3/2007/40

Council noted that Mr Buggle has accepted Council’s offer to become a member of Monash University Council for a three year term ending 31^st December 2009.

3.3  Chancellor’s Report to Council

The Chancellor informed Council members that as he was leaving office on 31 December 2007 he would not be having one-on-one interviews with Councillors.

RESOLUTION CL3/2007/41

Council received the oral report of the Chancellor.

3.4  Update on Council Visit to Monash South Africa and Monash Malaysia

RESOLUTION CL3/2007/42

Council:

• noted the proposed itinerary and approved the related protocols; and
• resolved that the option to attend the Singapore graduation be withdrawn as it could not be cost-justified.

For action or noting by: Secretary to Council.

3.5  Honorary Degrees Committee Report

RESOLUTION CL3/2007/43

Council:

• received and noted the report of the Honorary Degrees Committee Meeting No. 2 of 2006 held on Monday 4 December 2006.
• Noted the advice of the Chancellor that honorary degrees had been awarded to the following persons:

Mr John Denton

Ms Janine Anne Kirk

Mr Ian John Macfarlane

Dr Geoffrey Norman Vaughan AO

Vice-Minister Zhang Xinsheng

3.6  Report on the outcomes of the Council Conference (meeting 1/2007)

Discussion of this item was deferred.

RESOLUTION CL3/2007/44

Council deferred discussion of this matter.

3.7  Change of venue for Meeting 5/2007

RESOLUTION CL3/2007/45

Council approved the proposal to hold Meeting 5/2007 in the Clayfield Meeting Room, Caulfield Campus.

For action or noting by: Secretary to Council

4.1  Vice-Chancellor’s Report to Council

The Vice-Chancellor commended his written report to Council and provided the following additional information:

• university communities need to ensure that federal parliamentarians understand the imperative of indexing Commonwealth grants;
• the circumstances surrounding the withdrawal of the University of New South Wales from its recently established offshore campus in Singapore;
• that the proposal for the AVCC to become Universities Australia was passed by vote on 22 May – all existing AVCC members had agreed to join Universities Australia; and
• expanded on the role of MOUs with offshore partners.

RESOLUTION CL3/2007/46

Council received and noted the Vice-Chancellor’s Report to Council.

4.2  Update on University 2007 Financials

Mr David Pitt, Vice-President (Finance), provided Council with an overview of the financial position of the university as at April 2007. Mr Pitt noted that:

• the university was on track to achieve its forecast surplus; and
• variations to April were minor however some revenue streams such as grants and donations were "lumpy".

A Council member queried "Other Grants and Donations". At the end of March the Resources and Finance Committee papers showed a 2007 budget forecast of $84.1m whereas the April 2007 Income Statement showed a budget of $80m and End of Year Forecast of $74.7m. In response, Mr Pitt advised that the revenue flows in this area were "lumpy" and had been adjusted accordingly.

Responding to a question relating to lower than forecast research salary expenditure, Mr Pitt advised that the variation was minor and most likely due to delays in recruitment.

RESOLUTION CL3/2007/47

Council received the financial report for the period ending April 2007 and noted the advice of Mr David Pitt, Vice-President (Finance).

4.3  Impact of 2008 Budget

Council received advice on the likely impact of the 2008 Budget. Matters raised included:

• Higher Education Endowment Fund;
• funding of the Synchrotron;
• Ongoing lack of adequate indexation of the Commonwealth Grants Scheme funding;
• changes to discipline clusters and related funding;
• funding changes relating to enrolment/over-enrolment; and
• the impact on students of the changes.

RESOLUTION CL3/2007/48

Council noted the advice of Mr David Pitt, Vice-President (Finance).

4.4  Advancement Progress Report

Following discussion of the report, Council requested the following additional information:

• a progress report on planning for the 50^th anniversary celebrations;
• a document detailing the staffing structure of the Advancement Division; and
• a progress report on the Fundraising Campaign.

RESOLUTION CL3/2007/49

Council received the report titled Advancement Progress Report prepared by Mr Ron Fairchild, Vice-President (Advancement).

For action or noting by: Vice-President (Advancement).

4.5  Report on recent activities within the International Portfolio

Professor Stephanie Fahey, Deputy Vice-Chancellor (International), outlined to Council the divisions priorities for 2007, key activities and progress to-date.

During discussion a Councillor queried the content of the MOU. In response, Professor Fahey agreed to make the MOU signed with Sichuan University available.

RESOLUTION CL3/2007/50

Council received the report of Professor Stephanie Fahey, Deputy Vice-Chancellor (International).

For action or noting by: Deputy Vice-Chancellor (International).

4.6  Proposed change in title for Pro Vice-Chancellors Monash Malaysia and Monash South Africa

RESOLUTION CL3/2007/51

Council approved the re-titling of the positions of Head of the Malaysia and South Africa campuses as ‘Pro Vice-Chancellor and President (Malaysia)’ and ‘Pro Vice-Chancellor and President (South Africa)’ respectively.

For action or noting by: Vice-President (Administration), Manager – Senior Appointments and University Solicitor.

4.7  Proposal to advertise and fill the position of Pro Vice-Chancellor

Council agreed with the advice of Dr Williams that the selection panel be augmented by the addition of a professorial and non-professorial representative from the Gippsland campus.

RESOLUTION CL3/2007/52

Council approved:

• the position of Pro Vice-Chancellor Gippsland be advertised and filled; and
• a Selection Committee as detailed in the document presented but with the addition of a Professorial, and a non-professorial member be established to recommend an appointee to the position of Pro Vice-Chancellor.

For action or noting by: Vice-President (Administration) and Manager – Senior Appointments.

4.8  Pro Vice-Chancellor, Monash University Malaysia – Appointment

RESOLUTION CL3/2007/53

Council approved:

• That an offer of appointment as a professor and Pro Vice-Chancellor, Monash University Malaysia, as per the report of the selection committee, be made to the person named in the document.
• That, subject to approval of agenda item 4.6 of this meeting of Council, the appointment (above) be as a professor and Pro Vice-Chancellor and President (Malaysia).

For action or noting by: Vice-President (Administration) and Manager – Senior Appointments.

4.9  Status Report on implementation of VSU Legislation

A document was tabled at the meeting.

Mr Peter Marshall, Vice-President (Administration) provided Council with an update on the following matters:

• uptake of the Monash Community Card by students and staff; and
• the status of payments to student associations.

In response to questions, Mr Marshall advised that the Peninsula and Caulfield student associations had not signed off on their Service Level Agreements as negotiations regarding the wind-up of Monyx were still underway.

RESOLUTION CL3/2007/54

Council noted the advice of the Mr Peter Marshall, Vice-President (Administration).

4.10  Electrical Incident Report

Following an overview of the content of the agenda papers, Mr Marshall informed Council that the university may face scrutiny regarding its handling of the incident. Strategies to improve communication with staff and students were being investigated.

RESOLUTION CL3/2007/55

Council received the report and noted the advice of Mr Peter Marshall, Vice-President (Administration).

4.11  Strategies and programs to prevent/manage on-campus violence

A document titled "Action Plan to respond to learnings from Virginia Tech and Power Outage Crises" was tabled.

Following an introduction from Mr Marshall, Council was advised that improved communication strategies were being investigated, that the waiting times for accessing Counsellors would be reviewed and the pricing and mapping of persons accessing the Mental Health Training program would be revisited.

RESOLUTION CL3/2007/56

Council noted the additional programs and strategies proposed to prevent and/or manage extreme on-campus violence.

4.12  University Student Ombudsman

RESOLUTION CL3/2007/57

Council:

1. noted the appointment of an Interim University Student Ombudsman;
2. noted the invitation to forward comments on the draft position description to Peter Marshall, Vice-President (Administration) at peter.marshall@adm.monash.edu.au. Comments on the position description were to be consistent with the role of the University Student Ombudsman as approved by Academic Board;
3. endorsed the proposed appointment procedure and selection committee as outlined in this paper.

For action or noting by: Vice-President (Administration).

5.1  Statute 3.1 – The Chancellor and Deputy Chancellors – Validity of election of the current Deputy Chancellors

Council discussed and adopted the advice of the University Solicitor noting that the election of Deputy Chancellors had been approved by Council in conformance with Statute 3.1 The chancellor and the deputy chancellors.

Further, Council reconfirmed that the membership of the Membership Committee revert to:

Chancellor	Mr Jerry Ellis
Vice-Chancellor and President	Professor Richard Larkins
Four external Members of Council	Dr Leanne Rowe Ms Lesley Boston Mr Ian Pyman Mr Peter Redlich
One elected member of Council	Professor Susan Davis

RESOLUTION CL3/2007/58

Council :

1. noted the advice of the University Solicitor and confirmed the valid election of Deputy Chancellors; and
2. reconfirmed the membership of Membership Committee as detailed above.

For action or noting by: Secretary to Council

5.2  Matters raised by Mr Peter Redlich – Recommended changes to the statutes and procedures of the Monash University

The Chancellor introduced the item and invited Mr Redlich to speak.

Mr Redlich advised Council that in his opinion the Committee structure supporting Council was integral to the good governance of Council and that a number of matters required Councils attention.

These were:

• process and legislative framework surrounding the appointment of deputy chancellors;
• the role of the Vice-Chancellor on Committees of Council;
• that all Councillors should be able to nominate for membership of any Committee of Council.

Noting Mr Redlich’s comments the Chancellor proposed that the matter be referred to a Working Group of Council for detailed consideration and that the Working Party report back to Council in due course.

Council established the Working Group consisting of:

Mr Paul Ramler (Chair)

Mr Peter Redlich

Ms Louise Adler

Mr Ian Pyman

RESOLUTION CL3/2007/59

Council received the document provided by Mr Peter Redlich, noted advice and established a Working Group to progress the matters.

For action or noting by: Secretary to Council

5.3  Matters raised at the Council Conference – Terms of Reference and Membership of Committees of Council

RESOLUTION CL3/2007/61

Council resolved that the vacancies on Committees of Council be referred to Membership Committee for consideration.

For action or noting by: Secretary to Membership Committee.

The Chancellor invited the Dean of the Faculty of Engineering, Professor Tam Sridhar to address Council.

Professor Sridhar expanded on the information provided in the agenda papers noting that DEST funded enrolments had steadily increased over the past 5 years, the faculty attracted 25% of all available engineering research funding (Australia-wide), revenues would shortly exceed $110m – approximately $1m per academic staff member and the faculty was continuing to focus on attracting female students and expanding student enrichment activities.

The major area of concern was student feedback via unit evaluations. The faculty had introduced a number of strategies to improve performance and 2006 KPIs for this area showed some improvement had been achieved.

Responding to questions, Professor Sridhar advised that the faculty had an active Occupational Health and Safety Committee and most reported incidents related to "trips and falls".

Other matters discussed included:

• trends in student feedback both between semesters and domestic/international students;
• the absence of any enrolled indigenous students;
• staffing – increased competition within the sector for research active staff had resulted in increased costs due to salary pressures, infrastructure support and relocation costs.

A Councillor, referring to the faculty KPI’s requested that the Dean provide an additional figure being the percentage of female staff compared to male staff.

The Chancellor thanked Professor Sridhar for his presentation and commended faculty staff for their achievements.

Council noted the advice of Professor Tam Sridhar, Dean, Faculty of Engineering.

A presentation on Directors and Officers Liability Insurance was provided by representatives of Marsh Pty Ltd.

Areas covered included:

• reasons for having such a policy;
• areas/activities covered by the policy;
• who is covered;
• duties of directors and officers in order to have access to the cover provided by the policy;
• example of potential claims;
• policy exclusions;
• when access to the policy is triggered and levels of cover; and
• outside directorship covered/not covered.

Following discussions on the major risk areas for the university, the Chancellor thanked the representatives of Monash for their informative presentation.

A booklet titled "Directors Exposures and Directors and Officers Liability Insurance" will be distributed with the Minutes.

Council noted the advice of Mr John Freeman, Manager, Risk & Insurance and representatives of Marsh Pty Ltd.

8.1  Receipt of Report

RESOLUTION CL3/2007/64

Council received and noted the Report of the Resources and Finance Committee meeting 2/2007 held on 26 April 2007.

8.2  Synchrotron Update

RESOLUTION CL3/2007/65

Council approved that:

• shares in the Australian Synchrotron Holding Company be held by Monash Investment Holdings Pty Ltd on behalf of Monash University.
• shareholding by Monash Investment Holdings Pty Ltd be funded by a loan facility from Monash University as per the terms outlined in the draft loan agreement.
• approval be given subject to Monash Investment Holdings Pty Ltd Board agreement, and review of the Subscription Agreement by the University Solicitor’s Office.

8.3  Receipt of Proceedings

RESOLUTION CL3/2007/66

Council noted the proceedings of meeting 2/2007 of Resources and Finance Committee held on 26th April 2007.

For action or noting by: Divisional Director – Corporate Finance and University Solicitor.

RESOLUTION CL3/2007/67

Council received and noted the Report of Meeting 2 of 2007 of the Academic Board held on Wednesday 4 April 2007.

RESOLUTION CL3/2007/68

Council received and noted the report of the Gippsland Advisory Council meeting 2/2007 held on 17 April 2007.

Council noted the advice of Professor Colin Bourke, Chairman – Equal Opportunity Committee on matters discussed at the meeting held on 26 March 2007.

Professor Bourke suggested that KPIs relating to student equity – and other areas where necessary – be expanded from Go8 universities to include other universities, some of whom were out-performing Monash.

11.1  Receipt of Report

RESOLUTION CL3/2007/69

Council received and noted the Report of the Equal Opportunity Committee Meeting 01/07 held on Monday 26 March 2007.

11.2  Receipt of Proceedings

RESOLUTION CL3/2007/70

Council noted the proceedings of the Equal Opportunity Committee meeting 01/07 held on Monday 26 March 2007.

12.1  Appointment of Dean, Faculty of Medicine, Nursing and Health Sciences

RESOLUTION CL3/2007/71

Council noted the approval granted by the Executive Committee of Council on 11 May 2007.

13.1  Senior Appointments

RESOLUTION CL3/2007/72

Council noted that:

• the following have accepted the indicated offers of appointment, approved by Council, and wish to record their thanks to Council:

Professor Adam Shoemaker – Deputy Vice-Chancellor and Vice-President (Education).

Professor Steven Wesselingh – Dean, Faculty of Medicine, Nursing and Health Sciences.

• the persons named in the document have accepted the offers of appointment, approved by the Vice-Chancellor and President.
• the persons named in the document have accepted the offers of appointment, approved by the Special Professorial Appointments Committee of Council

For action or noting by: Manager – Senior Appointments.

13.2  Conferral of Posthumous Award

RESOLUTION CL3/2007/73

Council:

• approved the proposal of the Faculty of Arts to confer a posthumous award of Bachelor of Arts to the student named in the document.
• approved the proposal of the Faculty of Arts to confer a posthumous award of Master of Counter-Terrorism Studies to the student named in the document.
• approved the proposal of the Faculty of Medicine, Nursing and Health Sciences to confer a posthumous award of Diploma of Ambulance Paramedic Studies to the student named in the document.

For action or noting by: Dean, Faculty of Arts; Faculty Manager, Faculty of Arts; Dean, Faculty of Medicine Nursing and Health Sciences; Faculty Manager, Faculty of Medicine, Nursing and Health Sciences and Manager, Graduations.

13.3  Legislation

13.3.1  Statute 8.1 – The Seal of the University (Amendment No. 1 2007)

RESOLUTION CL3/2007/74

Council made Statute 8.1 – The Seal of the University (Amendment No. 1 2007)

For action or noting by: University Solicitor.

13.3.2  Library Regulations (Substitution 2007)

RESOLUTION CL3/2007/75

Council made Library Regulations (Substitution 2007).

For action or noting by: University Solicitor.

13.3.3  Statute 2.7 – Student Associations and Campus Service Councils (Amendment No. 1 2007)

Council noted advice that appropriate consultation with student organisations had not occurred.

RESOLUTION CL3/2007/76

Council did not make Statute 2.7 – Student Associations and Campus Service Councils (Amendment No. 1 2007).

For action or noting by: University Solicitor.

13.4  Report of the Returning Officer – Election to fill a casual vacancy for a General Staff Member on Council

RESOLUTION CL3/2007/77

Council noted that Mr Jeffrey Bender has been elected by the general staff to fill the casual vacancy on Council for a term expiring 31 December 2007.

The next meeting of Council is scheduled to be held at 5.00 pm on Monday, 16 July 2007 in the Sir George Lush Room, Building 3a, Clayton Campus.