Meeting 4/2007 of the Monash University Council will be held at 4.00 pm on Monday, 16 July 2007 in the Sir George Lush Room, Building 3a, Clayton Campus

Tony Calder, Secretary

Members having a direct commercial or financial interest in any item before this meeting must declare that interest to the Chancellor via the Council Secretary prior to consideration of the item, and must not take part in a vote on any matter concerning it.

* 1.1  Apologies

Professor Sue Davis and Ms Zoe Edwards are apologies for this meeting.

Mr Peter Marshall, Vice-President (Administration) and Professor Edwina Cornish, Deputy Vice-Chancellor (Research) are unable to attend the meeting.

*1.2  Special Leave

The following Council Members have been granted special leave:

Name	Special Leave
	Meeting No.	Date
Ms Sue Smith	4/2007	16 July 2007
Mr Shane Buggle	4/2007	16 July 2007

*1.3  Starring of Items

Items 1.1 Apologies, 1.2 Special Leave, 1.3 Starring of Items, 1.4 Approval of Non-Starred Items, 2 Confirmation of Minutes of Previous Meeting, 3 Chancellor’s Business, 4 Vice-Chancellor’s Business, 5 Matters arising from the Minutes (not dealt with elsewhere in the agenda), 6 Report to Council by the Dean of Faculty of Information Technology, 11 Report of the Equal Opportunity Committee, 12 Report of the Audit Committee.

Members who wish a non-starred item to be discussed may request at this point.

*1.4  Approval of Non-Starred Items

The Chancellor will move that all items on the agenda not starred be adopted without discussion, and the action recommended be taken or the information therein noted.

1.5  Confidential Items

1.5.1  Use of the University Seal    Item 1pp 1-4

RECOMMENDATION

That Council note the report of the Vice-Chancellor dated 6 July 2007 on the affixing of the Common Seal to documents executed under Seal pursuant to Statute 8.1, Section 2.1.5.

2.1  Minutes of Special Meeting 1/2007

The redraft of the Minutes of Special Meeting No 1/2007 held on 19 March 2007 have been circulated.

RECOMMENDATION

That Council confirm the Minutes of Special Meeting No. 1/2007 held on 19 March 2007.

2.2  Minutes of Meeting No 3/2007

The Minutes of Meeting No 3/2007 held on 28 May 2007 have been circulated.

RECOMMENDATION

That Council confirm the Minutes of Meeting No. 3/2007 held on 28 May 2007.

3.1  Chancellor’s Report to Council

RECOMMENDATION

That Council receive the oral report of the Chancellor.

3.2  Vice-Chancellor’s Term of Appointment Members Only    Item 3pp 1-4

RECOMMENDATION

That Council approve the extension of the term of appointment of Professor Larkins as Vice-Chancellor until 30 June 2009.

3.3  Queens Birthday Honours 2007    Item 3pp 7-14

RECOMMENDATION

That Council note with acclamation Queen’s Birthday Honours awarded to people associated with Monash University as detailed in the paper provided.

3.4  2008 Council Conference (meeting 1/2008)    Item 3pp 15-22

RECOMMENDATION

That Council discuss issues relating to the 2008 Council Conference.

3.5  Update on Council Visit to Monash South Africa and Monash Sunway    Item 3pp 23-28

RECOMMENDATION

That Council receive and comment on the update of the Council Visit to Monash South Africa and Monash Sunway Campus.

4.1  Vice-Chancellor’s Report to Council    Item 4pp 1-6

RECOMMENDATION

That Council receive and note the Vice-Chancellor’s Report to Council.

4.2  Consolidated Risk Management Profile Members Only    Item 4pp 7-8

Professor Richard Larkins, Vice Chancellor will report on the Consolidated Risk Management Profile.

RECOMMENDATION

That Council receive the report titled Consolidated Risk Management Profile – June 2007 and note the advice of the Vice-Chancellor.

4.3  Benchmarking Monash Research Performance    Item 4pp 9-30

Professor Richard Larkins, Vice-Chancellor will report on Benchmarking Monash Research Performance.

RECOMMENDATION

That Council receive the report titled Benchmarking Monash Research Performance and note the advice of the Vice-Chancellor.

4.4  Update on University 2007 Financials    Item 4pp 31-36

RECOMMENDATION

That Council receive the financial report for the period ending May 2007 and note the advice of Mr David Pitt, Vice-President (Finance).

4.5  Status Report on Fundraising Activities

Mr John Kearsey, Divisional Director, Donor, Alumni and Community Relations, will give a presentation on fundraising activities.

RECOMMENDATION

That Council note that advice of Mr John Kearsey, Divisional Director, Donor, Alumni and Community Relations.

4.6  Update on Planning for the 50^th Year Celebrations Members Only    Item 4pp 37-64

Mr Ron Fairchild, Vice-President (Advancement) will report on the 50^th Year Celebrations.

RECOMMENDATION

That Council receive the report titled Monash 50^th Year Action Plan and note the advice of Mr Ron Fairchild, Vice-President (Advancement).

4.7  Access Monash

Professor Merran Evans, Acting Deputy Vice-Chancellor (Education) will give a presentation on Access Monash.

RECOMMENDATION

That Council note the advice of Professor Merran Evans, Acting Deputy Vice-Chancellor (Education).

4.8  Update on Monyx

Professor Richard Larkins, Vice-Chancellor will give an update on Monyx.

RECOMMENDATION

That Council note the advice of Professor Richard Larkins, Vice-Chancellor.

4.9  Reappointment of Pro Vice-Chancellor (Quality) Members Only    Item 4pp 65-68

RECOMMENDATION

That Council approve that the current appointment of Professor Graham Webb, Pro Vice-Chancellor (Quality) be extended until 31 December 2008.

4.10  Pro Vice-Chancellor (Industry Engagement and Commercialisation) – Appointment Members Only

Please note that this is a late paper. Item 4pp 69-72

RECOMMENDATION

That Council approve an offer of appointment as a professor and Pro Vice-Chancellor (Industry Engagement and Commercialisation), as per the report of the selection committee, be made to Dr Rod Hill.

5.1  Report of the Working Party for Matters raised by Mr Peter Redlich – Recommended changes to the statutes and procedures of the Monash University    Item 5pp 1-6

RECOMMENDATION 1

That the membership of Membership Committee be determined via a call for nominations from Council Members and where the number of nominations exceed the number of vacancies then a ballot of Council Members be held.

RECOMMENDATION 2

That each member of Membership Committee be elected for a two year term.

RECOMMENDATION 3

That the membership of Membership Committee consist of the Chancellor (ex-officio) and 6 other Council Members.

RECOMMENDATION 4

That the membership of Membership Committee elect a Chair at its first meeting each year.

RECOMMENDATION 5

That the Vice-Chancellor be an ex-officio member of Council Committees excluding Audit Committee and Membership Committee.

RECOMMENDATION 6

Following a call for nominations, and ballot of Council Members (if necessary), that Membership Committee bring forward to Council one name for each vacant position of Deputy Chancellor.

The outcome of the ballot to be decided by "first past the post".

RECOMMENDATION 7

That:

• at an appropriate time each year, all Council members be invited to nominate for membership of Committees of Council; and

• nominations received for each Committee are to be considered by Membership Committee and recommendations on Committee membership be forwarded to Council for its consideration.

RECOMMENDATION 8

That, subject to the approval of recommendation 7, membership of all Committees, excluding Executive Committee, be declared vacant at the end of 2007 and nominations for membership be sought from Council members.

RECOMMENDATION 9

That point six of the terms of reference for Membership Committee be amended from:

To recommend to Council a candidate for the position of Chancellor when that position is due to be filled.

to

To use its best endeavours to reach a unanimous decision and bring forward to Council a single candidate for the position of Chancellor when that position is due to be filled.

RECOMMENDATION 10

That Council endorse the following statements:

1. it is desirable to have no less than 4 external members of Council on each Committee of Council;

2. membership of Resources and Finance Committee to be revised to include 4 external members of Council;

3. Council members are encouraged to be more actively involved in other university committees and/or Boards. These may include:

Academic Board

Faculty Boards

Faculty Advisory Boards

Foundation Boards

Advancement related Committees/bodies

4. reports to Council by Committees should include a list of those attending and apologies; and

5. that current and future Councils consider succession planning as a means of enhancing the opportunity of internal candidates to progress to the position of Chancellor

RECOMMENDATION 11

That the composition of Selection Committees for the appointment of professors (advertised/existing position) be amended from:

Council – one representative

to

Council or external person with experience in the discipline – one representative.

RECOMMENDATION 12

That Statute 3.1 – The chancellor and the deputy chancellors be amended to remove the provision for the deputy chancellors to be ex officio members of any board, faculty or committee.

* 6.  Report to Council by the Dean of Faculty of Information Technology    Item 6pp 1-6

RECOMMENDATION

That Council note the advice of Professor Ron Weber, Dean, Faculty of Information Technology.

7.  Report of the Resources and Finance Committee Members Only    Item 7pp 1-148

7.1  Receipt of Report    Item 7pp 3-16

RECOMMENDATION

That Council receive and note the Report of the Resources and Finance Committee meeting 3/2007 held on 21 June 2007.

7.2  CRC for Cancer Therapeutics Pty Ltd

Secretarial Note: This item was approved by Executive Committee of Council on 25 June 2007, see Item 13.

7.3  NCRIS – AuScope Ltd    Item 7pp 17-26

RECOMMENDATION

That Council approve the University become a member of AuScope Limited, a company limited by guarantee, subject to the following:

• Approval of the constitution by the Monash Solicitor’s Office.

• Approval of the funding agreement with DEST.

• Subcontracts are acceptable to the University Solicitor’s Office.

7.4  Water Quality Research Australia Pty Ltd    Item 7pp 27-36

RECOMMENDATION

That Council approve the University become a member of Water Quality Research Australia Limited (WQRA) and accordingly that the University sign the Constitution of WQRA and the Members’ Agreement, subject to the following:

• The Constitution of WQRA complies with the requirements of Section 35B of the Monash University Act and is approved by the University Solicitor’s Office.

• The related Members Agreement that is agreed between all the parties including Monash is approved by the University Solicitor’s Office.

7.5  Proposed 2008 Course Fees: domestic and international    Item 7pp 37-44

RECOMMENDATION

That Council:

• Approve the ranges of proposed course fees, and

• Authorise the Vice-Chancellor to approve the detailed list of fees consistent with the ranges as well as any adjustments to existing fees within the margin of plus or minus 10%.

7.6  IITB-Monash Research Academy (India)    Item 7pp 45-52

RECOMMENDATION

That Council note the update on the business development, legal structure and implementation progress for the establishment of the IITB-Monash Research Academy.

7.7  Receipt of Proceedings    Item 7pp 53-148

That Council note the proceedings of meeting 3/2007 of Resources and Finance Committee held on 21 June 2007.

8.  Report of the Membership Committee Members Only    Item 8pp 1-4

8.1  Appointment/Reappointment

RECOMMENDATION 1

That Council approve the reappointment of:

Ms Louise Adler

Ms Susan Smith

for a term commencing 1 January 2008 and ending 31 December 2010.

RECOMMENDATION 1

That Council approve for submission to the Minister for Skills, Education Services and Employment the Honourable Jacinta Allan, the reappointment of:

Mr Charles Curwen

Dr Leanne Rowe

Mr John Zillman

as Governor-in-Council appointments for terms commencing 1 January 2008 and ending 31 December 2010.

8.2  Vacancies on Committees of Council

RECOMMENDATION 3

That Council approve the following appointments:

Name of Committee	Category of Vacancy	New Member
Executive	Alternate (Staff Member)	Dr Carol Williams
Audit	One external member with appropriate experience.	Ms Susan Smith
Resources and Finance	Alternate for the Vice-Chancellor	Professor Edwina Cornish
Resources and Finance	Staff Member of Council	Mr Jeffrey Bender
Honorary Degree	Alternate for a member of Council	Ms Lesley Boston

RECOMMENDATION 4

That Council approve the following changes to the categories of membership.

Name	Old	New
Special Professorial Appointments Committee	Senior Deputy Vice-Chancellor	Deputy Vice-Chancellor (Education)
Equal Opportunity Committee	Senior Deputy Vice-Chancellor	Deputy Vice-Chancellor (Education)

RECOMMENDATION 5

That Council approve the co-option of Mr Shane Buggle to the membership of Resources and Finance Committee.

8.3  Appointment of an external member of Council to the University Professorial Promotions Committee

RECOMMENDATION 6

That Council approve that the following Council members be approached to ascertain their willingness to be appointed as a member or alternate member of the Committee:

Mr John Zillman

Ms Louise Adler

Ms Lesley Boston

9.  Report of the Academic Board    Item 9pp 1-4

RECOMMENDATION

That Council receive and note the Report of Meeting 3 of 2007 of the Academic Board held on Wednesday 23 May 2007.

10.  Report of the Gippsland Advisory Council    Item 10pp 1-4

RECOMMENDATION

That Council receive and note the report of the Gippsland Advisory Council meeting 3/2007 held on 22 May 2007.

* 11.  Report of the Equal Opportunity Committee    Item 11pp 1-6

11.1  Receipt of Report

RECOMMENDATION

That Council receive and note the Report of the Equal Opportunity Committee Meeting 02/07 held on Monday 4 June 2007.

11.2  Receipt of Proceedings

RECOMMENDATION

That Council note the proceedings of the Equal Opportunity Committee meeting 02/07 held on Monday 4 June 2007.

* 12.  Report of the Audit Committee Members Only    Item 12pp 1-28

RECOMMENDATION

That Council note the:

• unconfirmed Minutes of the Audit Committee Meeting 2/07.

• outcomes of the Annual Legal Compliance Certification by Legal Compliance Officers and their Supervisors for the year ended 31 December 2006.

• consolidated report on the legal compliance process for the March quarter 2007.

• information contained in the paper "Monash University Borrowings" prepared by the Vice President (Finance).

13.1  CRC for Cancer Therapeutics Pty Ltd

The Executive Committee of Council, acting under its delegation from Council approved by circulation on the 25 June 2007 the proposal that Monash University subscribe to shares in the CRC for Cancer Therapeutics Pty Ltd subject to approval of final agreements by the University Solicitor’s Office.

RECOMMENDATION

That Council note the approval granted by the Executive Committee of Council on 25 June 2007.

14.1  Senior Appointments Members Only    Item 14pp 1-4

RECOMMENDATION

That Council note that:

• the following has accepted the indicated offer of appointment, approved by Council, and wishes to record his thanks to Council:

Professor Robin Pollard – Pro Vice-Chancellor and President (Malaysia).

• the persons named in the document have accepted the offers of appointment, approved by the Special Professorial Appointments Committee of Council.

14.2  Victorian Institute for Chemical Sciences Limited (‘VICS’) (ABN 53 107 013 036)    Item 14pp 5-8

RECOMMENDATION

That Council appoint Professor Edwina Cornish, Deputy Vice-Chancellor (Research), as a Director of Victorian Institute for Chemical Sciences Limited for a further three year term.

14.3  Request to Appoint Directors to Monash College Pty Ltd Members Only    Item 14pp 9-26

RECOMMENDATION

That Council approve the following changes to the Monash College Pty Ltd (MCPL) board of directors:

1. The reappointment of the persons named in the document as directors of the company, for a further 2-year term, commencing 31^st August 2007;

2. The appointment of the persons named in the document as directors of the company; and

3. The appointment of the company’s Chief Executive Officer as a director of the Company.

14.4  Legislation    Item 14pp 27-44

14.4.1  Miscellaneous Statutes Amendment (Promulgation) 2007    Item 4pp 29-32

RECOMMENDATION

That Council make Miscellaneous Statutes Amendment (Promulgation) 2007.

14.4.2  Statute 3.2.3 – Pro Vice-Chancellors (Amendment No. 1 2007)    Item 4pp 33-36

RECOMMENDATION

That Council make Statute 3.2.3 – Pro Vice-Chancellors (Amendment No. 1 2007)

14.4.3  Faculties Regulations (Amendment no. 1 2007)    Item 4pp 36-44

RECOMMENDATION

That Council make Faculties Regulations (Amendment no. 1 2007).

14.5  Nominee for the Victorian Institute of Forensic Medicine Council    Item 14pp 45-48

RECOMMENDATION

That Council approve the proposal to recommend to the Attorney-General the appointment of Professor Wessilingh, Dean, Faculty of Medicine, Nursing and Health Sciences as the nominee of the Council of Monash University to the Council of the Victorian Institute of Forensic Medicine.

The next meeting of Council is scheduled to be held at 5.00 pm on Monday, 6 August 2007 in the Clayfield Room, Building A, Caulfield Campus.