* 1.1  Apologies

Mr Peter Marshall, Vice-President (Administration) is unable to attend the meeting.

* 1.2  Special Leave

The following Council Members have been granted special leave:

Name	Special Leave
	Meeting No.	Date
Ms Louise Adler	8/2007	3 December 2007
Ms Sue Smith	8/2007	3 December 2007
Mr John Zillman	8/2007	3 December 2007

* 1.3  Starring of Items

Items 1.1 Apologies, 1.2 Special Leave, 1.3 Starring of Items, 1.4 Approval of Non-Starred Items, 2 Confirmation of Minutes of Previous Meeting, 3 Chancellor’s Business, 4 Vice-Chancellor’s Business, 6 Report of the Resources and Finance Committee, 9 Report of the Equal Opportunity Committee and 10 Report of the Audit Committee.

Members who wish a non-starred item to be discussed may request at this point.

* 1.4  Approval of Non-Starred Items

The Chancellor will move that all items on the agenda not starred be adopted without discussion, and the action recommended be taken or the information therein noted.

1.5  Confidential Items

1.5.1  Use of the University Seal    Item 1pp 1-4

RECOMMENDATION

That Council note the report of the Vice-Chancellor dated 21 November 2007 on the affixing of the Common Seal to documents executed under Seal pursuant to Statute 8.1, Section 2.1.5.

1.6  Admission of Observers

Authorised observers will be admitted to the meeting following confidential items.
 

2.1  Minutes of Meeting No 7/2007

The Minutes of Meeting No 7/2007 held on 29 October 2007 have been circulated.

RECOMMENDATION

That Council confirm the Minutes of Meeting No. 7/2007 held on Monday 29 October 2007.
 

3.1  Chancellor’s Report to Council

RECOMMENDATION

That Council receive the oral report of the Chancellor.

3.2  Report of the Membership Committee    Members Only    Item 3pp 1-26

3.2.1  Council appointment to membership of Council

RECOMMENDATION

That Council note that Membership Committee is progressing the process for recommending to Council a nominee for a 3 year term on Council commencing 1st January 2008.

3.2.2  Governor-in-Council appointments ending 31 December 2007

RECOMMENDATION

That Council approve for submission to the Minister the additional names as detailed in the document provided, noting that Council ranks Drs Rowe, Curwen and Zillman as the highest ranked nominees.

3.2.3  Declaration of Poll – Professorial member of Council

RECOMMENDATION

That Council note that Membership Committee noted the election of Professor Tam Sridhar.

3.2.4  Membership Committee terms of reference

RECOMMENDATION

That Council note the revised terms of reference effective 1 January 2008

3.2.5  Membership of Audit Committee

RECOMMENDATION

That Council note that Membership Committee recommends that the vacant position on Audit Committee remain unfilled until the full membership of Council is known and no earlier than the spill of positions in January 2008.

3.3  Change of Meeting Date Meeting 5/2008

Due to a clash with the 2008 Monash Research Awards the date for meeting 5/2008 will need to be changed from 18^th August 2008 to 25^th August 2008.

RECOMMENDATION

That Council approve the change of date for meeting 5/2008 from 18^th August 2008 to 25^th August 2008.
 

4.1  Vice-Chancellor’s Report to Council (including End of Year Report)    Item 4pp 1-6

RECOMMENDATION

That Council receive and note the Vice-Chancellor’s Report to Council.

4.2  Update on University 2007 Financials    Item 4pp 7-12

RECOMMENDATION

That Council receive the financial report for the period ending October 2007.

4.3  Annual Plan and Budget 2008    Item 4pp 13-114

RECOMMENDATION

That Council receive and approve the document titled Annual Plan and Budget 2008.

4.4  Advancement Progress Report (including update on 50^th Anniversary)    Members Only    Item 4pp 115-140

RECOMMENDATION

That Council receive the report titled Advancement Portfolio Progress Report prepared by Mr Ron Fairchild, Vice-President (Advancement).

4.5  Appointment of Dean, Faculty of Engineering    Members Only    Item 4pp 141-144

RECOMMENDATION

That Council approve an offer of appointment as Dean, Faculty of Engineering, for a fixed period of 5 years commencing on 1 April 2008 and expiring on 31 March 2013, be made to the person named in the document.

4.6  Appointment process for Dean, Faculty of Business and Economics    Members Only    Item 4pp 145-148

RECOMMENDATION

That Council:

• approve the commencement of the appointment process for the position of Dean, Faculty of Business and Economics;

• approve that a decanal selection committee, as outlined in the attached document, be established to recommend to Council an appointee as Dean, Faculty of Business and Economics.
   

* 6.  Report of the Resources and Finance Committee    Members Only    Item 6pp 1-160

6.1  Receipt of Report    Item 6pp 3-18

RECOMMENDATION

That Council receive and note the report of the Resources and Finance Committee meeting 6/2006 held on 22 November 2007.

6.2  2008 Annual Plan and Budget

RECOMMENDATION

That Council note that Resources and Finance Committee discussed and recommended approval of the 2008 Annual Plan and Budget to Council.

6.3  Monash Property South Africa Pty Ltd: Additional Loan Funding    Item 6pp 19-20

RECOMMENDATION

That Council approve loan funds of up to R25 million to MPSA on the conditions set out in the paper.

6.4  Letters of Support to Monash Companies    Item 6pp 21-22

RECOMMENDATION

That Council approve the Vice-Chancellor and the Vice President (Finance) jointly authorise the issuing of letters of support for 2008 on behalf of the University to:

• Monash South Africa Ltd

• Monash Property South Africa Pty Ltd, and

• Monyx Pty Ltd (if required).

6.5  Transfer of Monash IVF Pty Ltd shares to Monash University Foundation

RECOMMENDATION

That Council approve that the shares (or equivalent) in Monash IVF Pty Ltd be transferred to the Foundation subject to further checking on the legal and accounting issues being resolved by the Divisional Director – Corporate Finance Division.

6.6  Monash University’s ownership and investments in Monash Commercial and Monash Investment Holdings    Item 6pp 23-24

RECOMMENDATION

That Council approve that the University:

• acquire the shares of Monash Investment Holdings Pty Ltd, effective 1 January 2007 for nil consideration;

• become the manager of the Monash Investment Trust; and

• investment in MonComm be written down to nil.

6.7  Melbourne Centre for Nanofabrication (MCN)    Item 6pp 25-34

RECOMMENDATION

That Council approve the University:

• enter into the MCN Collaboration Agreement subject to:

  • resolution of the Victorian Node Agreement to the satisfaction of the University Solicitor’s office; and

  • approval of the University Solicitor’s office of the final draft of the MCN agreement; and

• enter into a Public Private Partnership for the design, construction, equipment procurement and operation of MCN should a satisfactory proposal be submitted through the tender process; and

• contribute part of its land on the corner of Blackburn Road and Wellington Road as the site for the MCN (possibly as a long term lease at peppercorn rental).

6.8  IITB-Monash Research Academy Update    Item 6pp 35-42

RECOMMENDATION

That Council approve the University:

• becoming a shareholder of Monash India; and

• entering into the Joint Venture Agreement with IITB, conditional on securing one further foundation client.

6.9  Executive Arrangements During the University Vacation Period 2007-2008    Item 6pp 43-44

RECOMMENDATION

That Council approve the executive arrangements as outlined in the paper.

6.10  VCG Property and Information    Item 6pp 45-58

RECOMMENDATION

That Council approve:

• the University write to Equiset confirming our decision to negotiate a swap of Lot 6 for Lot 5 subject to the conditions outlined in the paper; and

• an increase in the capital budget allocation for the project from the current $40 million (Lot 6) to an estimated $90 million (for Lot 5) in 2011 subject to confirmation of the sum in the capital budget at the appropriate time.

6.11  Receipt of Proceedings    Item 6pp 59-160

RECOMMENDATION

That Council note the proceedings of meeting 6/2007 of Resources and Finance Committee held on 22 November 2007.
 

7.  Report of Academic Board    Item 7pp 1-26

7.1  Receipt of Report Meeting 7/2007    Item 7pp 3-6

RECOMMENDATION

That Council receive and note the Report of Meeting 7 of 2007 of the Academic Board held on Wednesday 21 November 2007.

7.2  Annual Plan

RECOMMENDATION

That Council approve the 2008 Annual Plan.

7.3  Budget

RECOMMENDATION

That Council approve the 2008 Budget.

7.4  Establishment of Centres    Item 7pp 7-22

RECOMMENDATION

That Council:

• Approve establishment of the Centre for Research in Intelligent Systems (Attachment 1).

• Approve renewal of the Van Cleef/Roet Centre for Neurosciences for three years to 19 September 2010 (Attachment 2).

7.5  Disestablishment of Schools    Item 7pp 23-26

RECOMMENDATION

That Council approve disestablishment of the School of Applied Clinical and Public Health Sciences (Attachment 3).
 

8.  Report of the Gippsland Advisory Council    Item 8pp 1-4

8.1  Receipt of Report

RECOMMENDATION

That Council receive and note the report of the Gippsland Advisory Council meeting 6/2007 held on 2 October 2007.

8.2  Receipt of Proceedings

RECOMMENDATION

That Council note the proceedings of the Gippsland Advisory Council meeting 6/2007 held on 2 October 2007.
 

* 9.  Report of the Equal Opportunity Committee    Item 9pp 1-6

9.1  Receipt of Report

RECOMMENDATION

That Council receive and note the Report of the Equal Opportunity Committee Meeting 04/07 held on Monday 12 November 2007.

9.2  Receipt of Proceedings

RECOMMENDATION

That Council note the proceedings of the Equal Opportunity Committee meeting 04/07 held on Monday 12 November 2007.
 

* 10.  Report of the Audit Committee    Members Only    Item 10pp 1-20

10.1  Minutes    Item 10pp 5-12

RECOMMENDATION

That Council note the unconfirmed Minutes of the Audit Committee Meeting 3/07.

10.2  Audit Committee of Council revised Terms of Reference    Item 10pp 13-18

RECOMMENDATION

That Council approve the revised Audit Committee Terms of Reference.

10.3  Annual Legal Compliance certification process for Heads of Departments    Item 10pp 19-20

RECOMMENDATION

That Council note the report on the Annual Legal Compliance certification for 2006/07.
 

11.1  Senior Appointments    Members Only    Item 11pp 1-4

11.1.1  Acceptance of Offers

RECOMMENDATION

That Council note that:

• the persons named in the document have accepted the offers of appointment, approved by the Vice-Chancellor and President.

• the persons named in the document have accepted offers of appointment, approved by the Special Professorial Appointments Committee of Council.

11.2  Legislation    Item 11pp 5-18

11.2.1  Ian Little Memorial Lecture Fund regulations    Item 11pp 7-14

RECOMMENDATION

That Council make the Ian Little Memorial Lecture Fund regulations.

11.2.2  Statute 3.1 – The Chancellor and Deputy Chancellors (Amendment No. 1 2007)   Item 11pp 15-18

RECOMMENDATION

That Council make Statute 3.1 – The Chancellor and Deputy Chancellors (Amendment No. 1 2007).

11.3  Baker Medical Research Institute Board    Members Only    Item 11pp 19-22

RECOMMENDATION

That Council:

1. withdraw the nomination of Professor Edwina Cornish, Deputy Vice-Chancellor (Research) as Monash’s representative on the Board of the Baker Medical Research Institute; and

2. nominate the person named in the document to the Board of the Baker Heart Research Institute.

11.4  Report of the Returning Officer – Council Election

Council is invited to note that Council elections have taken place with the following results:

Election of a Professorial Staff Member

• Professor Tam Sridhar was elected for a term commencing 1 January 2008 and ending 31 December 2009

RECOMMENDATION

That Council note the election of Professor Tam Sridhar for a term commencing 1 January 2008 and ending 31 December 2009.

11.5  Report of Academic Promotions 2007    Members Only    Item 11pp 23-26

RECOMMENDATION

That Council note the successful candidates for promotion to Professor as detailed in the document presented.

11.6  Posthumous Award    Members Only    Item 11pp 27-30

RECOMMENDATION

That Council approve the proposal of the Dean, Faculty of Law to confer a posthumous award of Bachelor of Law to the student named in the document.
 

The next meeting of Council is scheduled to be held on 12 and 13 February 2008 at The Sebel Heritage Lodge, Yarra Valley.