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Unsatisfactory Academic Progress

The University reviews the academic progress of all students to assist them towards the successful completion of their course and, where necessary, directs them to the appropriate source of personal and/or academic assistance.  However, if a student's progress is considered to be unsatisfactory, the University may decide to implement an intervention strategy as outlined in the Academic Progress Intervention Strategy Procedures.

Information for Staff

Academic Progress Information - including Proformas and Training Presentations (Staff Restricted Access)

 

University-wide Criteria and Faculty Progress Rules

The university-wide criteria for a student to be referred to an Academic Progress Committee as set out in the Regulations made pursuant to Statute 6.2 - Exclusion for unsatisfactory progress, are that a student has:

  1. completed at least two semesters of candidature and, in the period commencing in December of the previous year, passed less than 50% of the student's enrolment;
  2. failed the same compulsory unit twice;
  3. failed to comply with any terms or conditions imposed by the faculty board or by an academic progress committee of the faculty, or
  4. completed at least 2/3 of your candidature and passed 50% or less of your course.

It is important to note, however, that variations to the above criteria do exist in some faculties. Faculty Academic Progress Rules

Students who Meet the Academic Progress Criteria

Students who meet the criteria will be referred to the Academic Progress Committee (APC). An APC may:

  • allow students to continue their course of study;
  • allow the students to continue their course of study with conditions imposed; or
  • exclude the student from the course of study.

Updating your current address on WES

It is the student's responsibility to make sure their correct mailing address is registered. Students are requested to update their address on the Web Enrolment System (WES) online. If students do not provide this information to the university or if they cannot be contacted because they were not at the address given, the student may not have any grounds for appeal.

Appearing before an Academic Progress Committee

The academic progress review of all students occurs during a single (annual) review cycle. Faculties will identify students whose academic result does not satisfy progress requirements following the release of semester 2 results, where the student has completed at least two semesters of enrolment.

Students identified by this process are referred to an APC via the Notice of Referral and Hearing. Students then have an opportunity to 'show cause' as to why they should not be excluded from their course/faculty by submitting a written student response form and attending a hearing of the APC.

You may obtain independent advocacy, advice and assistance from Student Rights Officers (SRO). Student Rights Officers can assist you with:

  • advice on your written response to the Notice of Referral and Hearing;
  • preparing for a possible hearing;
  • accompany you at your hearing; and/or
  • advice in relation to appeals against exclusion.

Important information that may assist you in your APC process:

University Support Services

Student Rights Assistance - Contact Details

Monash Postgraduate Association (MPA) Student Assistance - Contact Details

Academic Progress Committee (APC) Procedures

Academic Progress Committee Medical Report Guidelines

Right of Appeal

In the event that following the Notice of Decision to exclude from their course/faculty, students are entitled to appeal.  An appeal is decided by a member of the the Exclusion Appeals Panel where the student has:

  1. provided a response to the faculty's Notice of Referral and Hearing as to why they should not be excluded either in writing or in person before the Academic Progress Committee hearing; and
  2. lodged an appeal in writing, such that it is received by the Secretary of the Exclusion Appeals Panel no later than 20 working days from the deemed delivery date of the faculty's Notice of Decision to exclude;

The student's right of appeal is limited to one or both of the following grounds:

  1. new evidence only, being evidence not reasonably available to the student at the time of the academic progress committee hearing; and/or
  2. procedural irregularity.

The appeal will only be upheld on these grounds if the new evidence or procedural irregularity had the potential to alter the decision of the Academic Progress Committee.

In all instances, all evidence including any documentation, certificates, statutory declarations, etc. which the student wishes to submit for consideration by the member of the Exclusion Appeals Panel, must be provided with the Notice of Appeal form. If such documents exist but are not reasonably available at that time, the student must so advise the Secretary.

Appealing your Exclusion to a member of the Exclusion Appeals Panel (EAP) (including Exclusion Appeal Forms).

Important Information for International Students

When a student visa holder is excluded on the grounds of unsatisfactory academic progress, Monash is required under section 19 of the ESOS Act 2000 to report that event through PRISMS.  Department of Immigration and Border Protection (DIBP) assesses reported students on a case-by-case basis.

Discretionary cancellation has replaced the automatic and mandatory cancellation framework.  DIBP has advised 'discretionary cancellation involves a DIBP decision maker examining a case and taking the individual cirumstances, including the past, present and future circumstances of the student into account when making a decision on whether or not to cancel a visa'.

Where a student has been reported by then enrols in a new course of study and a new electronic Confirmation of Enrolment Form (eCOE) has been issued (either by Monash or another provider), it is likely the student will be able to continue study in Australia without a visa interruption.

 

 

 

 
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