Unsatisfactory Academic Progress
The University reviews the academic progress of all students to assist them towards the successful completion of their course and, where necessary, directs them to the appropriate source of personal and/or academic assistance. However, if a student's progress is considered to be unsatisfactory, the University may decide to implement an intervention strategy as outlined in the Academic Progress Intervention Strategy Procedures.
Information for Staff
Academic Progress Information - including Proformas and Training Presentations (Staff Restricted Access)
University-wide Criteria and Faculty Progress Rules
The university-wide criteria for a student to be referred to an Academic Progress Committee as set out in the Regulations made pursuant to Statute 6.2 - Exclusion for unsatisfactory progress, are that a student has:
It is important to note, however, that variations to the above criteria do exist in some faculties. Faculty Academic Progress Rules
Students who Meet the Academic Progress Criteria
Students who meet the criteria will be referred to the Academic Progress Committee (APC). An APC may:
Updating your current address on WES
It is the student's responsibility to make sure their correct mailing address is registered. Students are requested to update their address on the Web Enrolment System (WES) online. If students do not provide this information to the university or if they cannot be contacted because they were not at the address given, the student may not have any grounds for appeal.
Appearing before an Academic Progress Committee
The academic progress review of all students occurs during a single (annual) review cycle. Faculties will identify students whose academic result does not satisfy progress requirements following the release of semester 2 results, where the student has completed at least two semesters of enrolment.
Students identified by this process are referred to an APC via the Notice of Referral and Hearing. Students then have an opportunity to 'show cause' as to why they should not be excluded from their course/faculty by submitting a written student response form and attending a hearing of the APC.
You may obtain independent advocacy, advice and assistance from Student Rights Officers (SRO). Student Rights Officers can assist you with:
Important information that may assist you in your APC process:
Student Rights Assistance - Contact Details
Monash Postgraduate Association (MPA) Student Assistance - Contact Details
Right of Appeal
In the event that following the Notice of Decision to exclude from their course/faculty, students are entitled to appeal. An appeal is decided by a member of the the Exclusion Appeals Panel where the student has:
The student's right of appeal is limited to one or both of the following grounds:
The appeal will only be upheld on these grounds if the new evidence or procedural irregularity had the potential to alter the decision of the Academic Progress Committee.
In all instances, all evidence including any documentation, certificates, statutory declarations, etc. which the student wishes to submit for consideration by the member of the Exclusion Appeals Panel, must be provided with the Notice of Appeal form. If such documents exist but are not reasonably available at that time, the student must so advise the Secretary.
Appealing your Exclusion to a member of the Exclusion Appeals Panel (EAP) (including Exclusion Appeal Forms).
Important Information for International Students
When a student visa holder is excluded on the grounds of unsatisfactory academic progress, Monash is required under section 19 of the ESOS Act 2000 to report that event through PRISMS. Department of Immigration and Border Protection (DIBP) assesses reported students on a case-by-case basis.
Discretionary cancellation has replaced the automatic and mandatory cancellation framework. DIBP has advised 'discretionary cancellation involves a DIBP decision maker examining a case and taking the individual cirumstances, including the past, present and future circumstances of the student into account when making a decision on whether or not to cancel a visa'.
Where a student has been reported by then enrols in a new course of study and a new electronic Confirmation of Enrolment Form (eCOE) has been issued (either by Monash or another provider), it is likely the student will be able to continue study in Australia without a visa interruption.