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Certified copies

What are certified copies?

A certified copy is a copy of an original document which has been certified as being a true copy by an authorised person.

How to have a document certified

To have a document certified you should take the original and a copy to an authorised person. The person must then write on every page of the copy document:

'I have sighted the original document and certify this to be a true copy of the original.'

The person should sign each statement and provide their designation, for example, 'Pharmacist'.

Who is authorised to certify a document?

Authorised persons include:

  • Australian Consular Officer or Australian Diplomatic Officer (within the meaning of the Consular Fees Act 1955)
  • Bailiff
  • Bank officer with 5 or more years of continuous service
  • Building society officer with 5 or more years of continuous service
  • Chiropractor (licensed or registered)
  • Clerk of court
  • Commissioner for Affidavits
  • Commissioner for Declarations
  • Credit union officer with 5 or more years of continuous service
  • Dentist (licensed or registered)
  • Fellow of the National Tax Accountant's Association
  • Finance company officer with 5 or more years of continuous service
  • Judge of a court
  • Justice of the peace
  • Legal practitioner (licensed or registered)
  • Magistrate
  • Marriage celebrant licensed or registered under Subdivision C of Division 1 of Part IV of the Marriage Act 1961
  • Master of a court
  • Medical practitioner (licensed or registered)
  • Member of Chartered Secretaries Australia
  • Member of Engineers Australia, other than at the grade of student
  • Member of the Association of Taxation and Management Accountants
  • Member of the Australian Defence Force with 5 or more years of continuous service
  • Member of the Institute of Chartered Accountants in Australia, the Australian Society of Certified Practicing Accountants or the Institute of Public Accountants
  • Member of the Parliament of the Commonwealth, a State, a Territory Legislature, or a local government authority of a State or Territory
  • Minister of religion licensed or registered under Subdivision A of Division 1 of Part IV of the Marriage Act 1961
  • Nurse (licensed or registered)
  • Optometrist (licensed or registered)
  • Permanent employee of Commonwealth, State or local government authority with at least 5 or more years of continuous service
  • Permanent employee of the Australian Postal Corporation with 5 or more years of continuous service
  • Pharmacist (licensed or registered)
  • Physiotherapist (licensed or registered)
  • Police officer
  • Psychologist (licensed or registered)
  • Registrar, or Deputy Registrar, of a court
  • Sheriff
  • Teacher employed on a full-time basis at a school or tertiary education institution
  • Veterinary surgeon (licensed or registered)