About ESS

Introduction to ESS

The ESS (Employee Self Service) system provides staff members with easy and private access to personal and current employment information held by the university.
ESS applies step-by-step processes that allow you to view, edit and create information that is required by Human Resources, such as:

• Personal and organisational information
• Address information
• Bank information (viewing only)
• Emergency contact information
• Education information
• Pay information including salary packaging, pay advice and payment summary
• Leave information including leave requests and leave balances

ESS also allows you to:

• Submit leave requests and cancellations online
• Delete pending leave requests
• Monitor the status of your leave application
• Track your leave history
• View a team calendar to see when other staff members are taking leave

Additionally Supervisors & Authorisers are now able to:

• Approve leave requests online
• View completed tasks
• Assign a Leave Manager
• Delegate work items online
  

Who can access ESS?

All staff members with email and IT access are able to access ESS. However some staff members may not be able to apply for leave through ESS as there are still a few areas within the University that have not been set-up to use the leave component.   If you are interested in rolling out this service within your department please have your HR Administration person contact Workforce Information Systems on x56808.

The workflow / approval process

During the initial rollout of ESS an organisational unit will make a decision on how leave requests will be approved.

There are two main options to choose from:

• One step approval process
• Two step approval process

Additionaly there is an escalated leave process as well as the option to assign a leave manager.

For information on these processes go to course two of the ESS online learning.