Purchase Enquiry/Request Module

Introduction

The Purchase Enquiry/Request Module (PRM) is used by departments and faculties to submit a purchase enquiry or request for a purchase to their Purchasing Services Hub.

Once a request is received, the Purchasing Officers in the Purchasing Services Hubs will then proceed with supporting the faculty or department with the purchase. Faculty or department budget holders will use the PRM to approve the purchase request before a commitment is made to the supplier. All purchase requests (with the exception of self service) will be transacted via this tool to enable the approval to occur

Requesters can use the Purchase Enquiry/Request Module or contact the Purchasing Services Hub via email, telephone or in person to request a purchase.

If you have any queries on how to use the Purchase Enquiry/Request Module, contact a Purchasing Officer at your Purchasing Services Hub.

The Purchase Enquiry/Request Module is accessed via Employee Self Service (ESS).

Objectives

In this online learning course you will learn how to:

• Make a purchase enquiry
• Make a purchase request
• Convert a purchase enquiry to a purchase request
• Approve a purchase request
• Make a request for contractor agreement. and
• Produce reports.

These activities cover general goods and services, as well as contractor agreements.

Topics in this course:

1. Introduction to purchasing
2. Overview of Purchase Enquiry/Request Module
3. Create a Purchase Enquiry
4. Create a Purchase Request
5. Convert an Enquiry to a Purchase Request
6. Approve a Purchase Request
7. Create a Contractor Agreement Request
8. View purchase order numbers
9. Reports