Delegations, sub-delegations and other authorities to sign contracts, agreements and other documents on behalf of the University
(effective 18 March 2010)
Delegation of powers by the Vice–Chancellor and President
Senior Deputy Vice-Chancellor and Deputy Vice-Chancellor and Vice-President (Research) or such other person who occupies or acts in that position, or any successor position, at the relevant time
Deputy Vice-Chancellor and Vice-President (Education) or such other person who occupies or acts in that position, or any successor position, at the relevant time
Deputy Vice-Chancellor and Vice-President (International) or such other person who occupies or acts in that position, or any successor position, at the relevant time
Vice-President (Administration) or such other person who occupies or acts in that position, or any successor position, at the relevant time
Vice-President (Finance) or such other person who occupies or acts in that position, or any successor position, at the relevant time
Vice-President (Advancement) or such other person who occupies or acts in that position, or any successor position, at the relevant time
to sign on behalf of the University any document relating to any matter for which this position is responsible.
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Pro Vice-Chancellor Monash University (Gippsland) or such other person who occupies or acts in that position at the relevant time
Deans of the faculties of the University or to the person occupying or acting in the position of dean at the relevant time
Dean of the Victorian College of Pharmacy of the University or to the person occupying or acting in the position of the dean at the relevant time
Director, Monash University Museum of Art or such other person who occupies or acts in that position at the relevant time.
PROVIDED that the delegate may not act under this delegation unless the documentation to be signed -
(a) is in a form previously certified by the Office of the University Solicitor as an acceptable "pro-forma", or
(b) has been recommended for signature by the Office of the University Solicitor.
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Director, External Relations or such other person who occupies or acts in that position at the relevant time the power to sign on behalf of the University any contract, agreement or any other document relating to any matter for which the position of Director, External Relations is responsible, and which is within the financial delegation of the delegatee,
PROVIDED that the delegatee may not act under this delegation unless the documentation to be signed -
(a) is in a form previously certified by the Office of the University Solicitor as an acceptable "pro-forma", or
(b) has been recommended for signature by the Office of the University Solicitor.
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Chief Executive Officer, ClimateWorks Australia (incorporating Monash Sustainability Institute), or such other person who occupies or acts in that position at the relevant time, the power to sign on behalf of the University any contract, agreement or any other document relating to any matter for which the position of Chief Executive Officer, ClimateWorks Australia is responsible. and which is within the financial delegation of the delegatee,
PROVIDED that the delegatee may not act under this delegation unless the documentation to be signed is in accordance with the directions of the Board of ClimateWorks Australia and -
(a) is in a form previously certified by the University Solicitor's Office as an acceptable "pro-forma", or
(b) has been recommended for signature by the University Solicitor's Office.
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Director, Audit and Risk Management, or such other person who occupies or acts in that position at the relevant time, the power to sign on behalf of the University any contract, agreement or any other document relating to any matter for which the position of Director, Audit and Risk Management is responsible, and which is within the financial delegation of the delegate,
PROVIDED that the delegatee may not act under this delegation unless the documentation to be signed -
(a) is in a form previously certified by the Office of the University Solicitor as an acceptable "pro-forma", or
(b) has been recommended for signature by the University Solicitor's Office.
Sub–Delegation of powers by the Senior DVC and DVC (Research)
- to the person occupying or acting in the position of Pro Vice-Chancellor (Research and Research Training), or any successor position, at the relevant time, the power to sign on behalf of the University any contract, agreement or any other document relating to any matter for which the position of Deputy Vice-Chancellor and Vice-President (Research), or any successor position, is responsible.
- to the person occupying or acting in the position of Pro Vice-Chancellor (Industry Engagement and Commercialisation), or any successor position, at the relevant time, the power to sign on behalf of the University any contract, agreement or any other document relating to any matter for which the position of Deputy Vice-Chancellor and Vice-President (Research), or any successor position, is responsible.
- to the person occupying or acting in the position of Director, Research Office, or any successor position, at the relevant time, the power to sign on behalf of the University any contract, agreement or any other document relating to any matter for which the position of Deputy Vice-Chancellor and Vice-President (Research), or any successor position, is responsible.
- to the person occupying or acting in the position of Director, Accident Research Centre, or any successor position, at the relevant time, the power to sign on behalf of the University any contract, agreement or any other document relating to any matter for which the position of Director, Accident Research Centre, or any successor position, is responsible.
PROVIDED that the delegate may not act under this delegation unless the documentation to be signed -
(a) is in a form previously certified by the Office of the University Solicitor as an acceptable
(b) has been recommended for signature by the Office of the University Solicitor.
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- to the person occupying or acting in the position of Director Planning and Support, Office of the Deputy Vice-Chancellor and Vice-President (Research), or any successor position, at the relevant time, the power to sign on behalf of the University any contract, agreement or any other document relating to any matter for which the position of Deputy Vice-Chancellor and Vice-President (Research), or any successor position, is responsible, and which is within the financial delegation of the delegate.
PROVIDED that the delegate may not act under this delegation unless -
(a) the agreement to be signed -
(i) is in a form previously certified by the Office of the University Solicitor as an acceptable "pro forma"; or
(ii)has been recommended for signature by the Office of the University Solicitor; and
(b) I am consulted where in the opinion of the delegate the matter is of an unusual nature or of such significance that I should be involved in dealing with it.
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- to the persons occupying or acting in the position of Director, Commercialisation, or any successor positions, within the University at the relevant time the power to execute, enter into, vary or terminate, for and behalf of the University, any document that falls within the following categories:
(a) contract, agreement, undertaking or other document substantially relating to confidentiality, secrecy or non-disclosure of information (whether the University is receiving or disclosing information); and
(b) contract, agreement, undertaking or other document substantially relating to the transfer of material for research purposes (whether the University is receiving or transferring such material).
Sub–Delegation of powers by the DVC (Education)
- to the person occupying or acting in the position of University Librarian, Monash University Library at the relevant time the power to sign on behalf of the University any agreement relating to the activities or operations of the University Library up to a maximum expenditure of $200,000.
- to the person occupying or acting in the position of Director, Central Services Division, Monash University Library, at the relevant time the power to sign on behalf of the University any agreement relating to the use or acquisition of computer software and/or related products for the University Library on any campus of the University up to a maximum expenditure of $75,000
- to the person occupying or acting in the position of Director, Information Resources Division, Monash University Library, at the relevant time the power to sign on behalf of the University any agreement relating to the use or acquisition of electronic resources for the University Library on any campus of the University up to a maximum expenditure of $75,000.
PROVIDED that the delegate may not act under this delegation unless -
(a) the agreement to be signed -
(i) has been recommended for signature by the Office of the University Solicitor; or
(ii) is in a form previously certified by the Office of the University Solicitor as an acceptable and
(b) I am consulted where in the opinion of the sub-delegatee the matter is of an unusual nature or of such significance that I should be involved in dealing with it.
Sub–Delegation of powers by the DVC (International)
- to the person occupying or acting in the position of Director, International Research, Office of Deputy Vice-Chancellor (International) or any successor position, at the relevant time, the power to sign on behalf of the University, at any time when I am absent from the Clayton Campus of the University, any contract, agreement or any other document relating to any matter for which the position of Deputy Vice-Chancellor and Vice-President (International), or any successor position, is responsible.
- to the person occupying or acting in the position of Manager, Office of the Deputy Vice-Chancellor (International) or any successor position, at the relevant time, the power to sign on behalf of the University, at any time when I am absent from the Clayton Campus of the University, any contract, agreement or any other document relating to any matter for which the position of Deputy Vice-Chancellor and Vice-President (International), or any successor position, is responsible.
PROVIDED that the delegate may not act under this delegation unless -
(a) the documentation to be signed
(i) is in a form previously certified by the Office of the University Solicitor as an acceptable "pro forma"; or
(ii) has been recommended for signature by the Office of the University Solicitor; and
(b) the Deputy Vice-Chancellor (International), or person occupying or acting in that position, or any successor position, is consulted and agrees to the documentation being signed; Provided That such consultation and agreement is not necessary where the documentation comes within the category referred to in paragraph (a)(i) above and the delegate has the financial authority under the University’s financial delegations policy to enter into the transaction.
Sub–Delegation of powers by the Vice-President (Administration)
- to the person occupying or acting in the position of Divisional Director (Facilities and Services Division), or any successor position, at the relevant time the power to sign on behalf of the University any contract or agreement or any other document relating to any matter for which the position of Divisional Director (Facilities and Services Division), or any successor position, is responsible.
- to the person occupying or acting in the position of Divisional Director (Student and Community Services), or any successor position, at the relevant time the power to sign on behalf of the University any contract or agreement or any other document relating to any matter for which the position of Divisional Director (Student and Community Services), or any successor position, is responsible.
- to the person occupying or acting in the position of Divisional Director (Human Resources), or any successor position, at the relevant time the power to sign on behalf of the University any contract or agreement or any other document relating to any matter for which the position of Divisional Director (Human Resources), or any successor position, is responsible.
- to the person occupying or acting in the position of Director Finance and Business Services or any successor position, at the relevant time, the power to sign on behalf of the University any contract or agreement or any other document relating to any matter for which the position of Vice-President (Administration), or any successor position, is responsible.
PROVIDED that the delegate may not act under this delegation unless the documentation to be signed -
(a) is in a form previously certified by the Office of the University Solicitor as an acceptable, or
(b) has been recommended for signature by the Office of the University Solicitor.
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- to the person occupying and acting in the position of Executive Director, Information Technology Services Division, or any successor position, at the relevant time, the power to sign on behalf of the University agreements for the acquisition of services.
PROVIDED that the delegate may not act under this delegation unless -
(a) the agreement to be signed -
(i) has been recommended for signature by the Office of the University Solicitor.
(ii) is in a form previously certified by the Office of the University Solicitor as an acceptable
(b) the delegate has the financial authority under the University’s financial delegations policy to enter into the transaction; and
(c) I am consulted where in the opinion of the delegate the matter is of an unusual nature or of such significance that I should be involved in dealing with it.
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- to the person occupying and acting in the position of Director Organisational Development and Policy, or any successor position, at the relevant time, the power to sign on behalf of the University any contract involving staff or organisation development for which the sub-delegatee is responsible, up to a maximum expenditure of $50, 000 (plus GST),
PROVIDED that the sub-delegate may not act under this sub-delegation unless the documentation to be signed -
(a) is in a form previously certified by the Office of the University Solicitor as an acceptable "pro-forma"; or
(b) has been recommended for signature by the Office of the University Solicitor.
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- to the Director, Office of the Vice President (Administration) the power to sign on behalf of the University any contract or agreement involving recruitment services up to a maximum expenditure of $50,000 (plus GST).
PROVIDED that the delegate may not act under this sub-delegation unless the documentation to be signed -
(a) is in a form previously certified by the University Solicitor’s Office as an acceptable "pro forma"; or
(b) has been recommended for signature by the University Solicitor’s Office.
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- to the Project Director, Office of the Vice President (Administration) the power to sign on behalf of the University any Contractor Agreement A, B or C which involves any matter for which the Vice-President (Administration) is responsible, and which is within the financial authority of the delegate.
PROVIDED that the delegate may not act under this sub-delegation unless the documentation to be signed -
(a) is in a form previously certified by the University Solicitor’s Office as an acceptable "pro forma"; or
(b) has been recommended for signature by the University Solicitor’s Office.
Sub–Delegation of powers by the Vice-President (Finance)
- to the person occupying or acting in the position of Divisional Director (Financial Resources Management Division), or any successor position, at the relevant time.
- to the person occupying or acting in the position of Divisional Director (Corporate Finance Division), or any successor position, at the relevant time.
- to the person occupying or acting in the position of Director, Procurement at the relevant time, the power to sign on behalf of the University any contract, agreement or any other document relating to any matter for which the position of Director, Procurement is responsible, up to a value of A$5 million.
PROVIDED that the delegate may not act under this delegation unless the documentation to be signed -
(a) is in a form previously certified by the Office of the University Solicitor as an acceptable, or
(b) has been recommended for signature by the Office of the University Solicitor.
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- to the person occupying or acting in the position of Director, Major Projects, or any successor position, at the relevant time, the power to sign on behalf of the Universityagreements for the acquisition of services for the Office of Vice-President (Finance).
PROVIDED that the delegate may not act under this delegation unless -
(a) the agreement to be signed -
(i) has been recommended for signature by the Office of the University Solicitor.
(ii) is in a form previously certified by the Office of the University Solicitor as an acceptable, and
(b) the delegate has the financial authority under the University's financial delegations policy to enter into the transaction; and
(c) I am consulted where in the opinion of the delegate the matter is of an unusual nature or of such significance that I should be involved in dealing with it.
Sub-Delegation of powers by the Vice-President (Advancement)
- to the person occupying or acting in the position of Director, Monash University Academy of Performing Arts, or any successor position, at the relevant time, the power to sign on behalf of the University contracts for performers for the Monash University Academy of Performing Arts.
PROVIDED that the delegate may not act under this delegation unless -
(a) the agreement to be signed -
(i) has been recommended for signature by the Office of the University Solicitor.
(ii) is in a form previously certified by the Office of the University Solicitor as an acceptable “pro-forma”, and
(b) the delegate has the financial authority under the University’s financial delegations policy to enter into the transaction.
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- to the person occupying or acting in the position of Divisional Director, Marketing and Student Recruitment, or any successor position, at the relevant time, the power to sign on behalf of the University any agreement, contract or other document relating to the engagement of agents on behalf of the University to promote the University or courses of the University outside Australia, or to recruit to the University international students.
- to the person occupying or acting in the positions, at the relevant time, of Director, Monash University Academy of Performing Arts or Events Co-ordinator, Monash University Academy of Performing Arts, or any successor position, at the relevant time, the power to sign on behalf of the University any contract, agreement or any other associated document, relating to the hire or other use of the Robert Blackwood Hall, the Alexander Theatre or the George Jenkins Theatre.
PROVIDED that the delegate may not act under this delegation unless -
(a) the agreement to be signed -
(i) has been recommended for signature by the Office of the University Solicitor.
(ii) is in a form previously certified by the Office of the University Solicitor as an acceptable “pro-forma”, and
(b) the delegate has the financial authority under the University’s financial delegations policy to enter into the transaction.
(c) I am consulted where in the opinion of the delegate the matter is of an unusual nature or of such significance that I should be involved in dealing with it.
Sub–Delegation of powers by Deans
Dean of the Faculty of Arts
- to the person occupying or acting in the position of Finance and Resources Manager of the Faculty, or any successor position, at the relevant time, the power to sign on behalf of the University agreements for the acquisition of services for the Faculty.
PROVIDED that the delegate may not act under this delegation unless -
(a) the agreement to be signed -
(i) has been recommended for signature by the Office of the University Solicitor.
(ii) is in a form previously certified by the Office of the University Solicitor as an acceptable, and
(b) the delegate has the financial authority under the University’s financial delegations policy to enter into the transaction.
(c) I am consulted where in the opinion of the delegate the matter is of an unusual nature or of such significance that I should be involved in dealing with it.
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- to the person occupying or acting in the position of Head of School, School of Music, Faculty of Arts, or any successor position, at the relevant time, the power to sign on behalf of the University any contract, agreement or any other document relating to any matter for which the position of Head of School, School of Music is responsible,
PROVIDED that the sub-delegatee may not act under this sub-delegation unless -
(a) the agreement to be signed -
(i) has been recommended for signature by the Office of the University Solicitor, or
(ii) is in a form previously certified by the Office of the University Solicitor as an acceptable “pro-forma”, and
(b) I am consulted where in the opinion of the sub-delegatee the matter is of an unusual nature or of such significance that I should be involved in dealing with it.
Dean of the Faculty of Business & Economics
- to the person occupying or acting in the position of
Deputy Dean Education
Deputy Dean Research
Head, Department of Accounting and Finance
Head, Department of Business Law and Taxation
Head, Department of Economics
Head, Department of Econometrics and Business Statistics
Head, Department of Management
Head, Department of Marketing
Faculty Manager
Faculty Finance Manager
- or any successor position, at the relevant time, the power to sign on behalf of the University any contract, agreement or other document relating to the acquisition and/or provision of services by or for the Faculty:
PROVIDED that the delegate may not act under this delegation unless -
(a) the agreement to be signed -
(i) has been recommended for signature by the Office of the University Solicitor; or
(ii) is in a form previously certified by the Office of the University Solicitor as an acceptable “pro-forma”, and
(b) the delegate has the financial authority under the University’s financial delegations policy to enter into the transaction; and
(c) I am consulted where in the opinion of the delegate the matter is of an unusual nature or of such significance that I should be involved in dealing with it.
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Head, Department of Accounting and Finance or any successor position, at the relavant time, the power to sign on behalf of the University any agreement, contract or other document relating to the Melbourne Centre for Financial Studies (a consortium currently comprising Monash University, The University of Melbourne and Royal Melbourne Institute of Technology):
PROVIDED that the delegate may not act under this delegation unless -
(a) the document to be signed -
(i) has been recommended for signature by the Office of the University Solicitor; or
(ii) is in a form previously certified by the Office of the University Solicitor as an acceptable “pro-forma”, and
(b) the delegate has the financial authority under the University’s financial delegations policy to enter into the transaction; and
(c) I am consulted where in the opinion of the delegate the matter is of an unusual nature or of such significance that I should be involved in dealing with it.
Dean of the Faculty of Education
to the person occupying or acting in the position of Faculty Manager, Faculty of Education or any successor position, at the relevant time, the power to sign on behalf of the University agreements for the acquisition of services for the Faculty.
PROVIDED that the delegate may not act under this delegation unless -
(a) the agreement to be signed -
(i) has been recommended for signature by the Office of the University Solicitor.
(ii) is in a form previously certified by the Office of the University Solicitor as an acceptable “pro-forma”, and
(b) the delegate has the financial authority under the University’s financial delegations policy to enter into the transaction.
(c) I am consulted where in the opinion of the delegate the matter is of an unusual nature or of such significance that I should be involved in dealing with it.
Dean of the Faculty of Engineering
- Associate Dean, Research, or any successor position, at the relevant time, the power to sign on behalf of the University any deed of assignment of intellectual property to the University in any matter for which the position of Dean of the Faculty of Engineering is responsible.
- Director of Research training, or any successor position, at the relevant time, the power to sign on behalf of the University any deed of assignment of intellectual property to the University in any matter for which the position of Dean of the Faculty of Engineering is responsible.
PROVIDED that the delegate may not act under this delegation unless the document to be signed -
(a) has been recommended for signature by the Office of the University Solicitor.
(b) is in a form previously certified by the Office of the University Solicitor as an acceptable “pro-forma”
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- to the person occupying or acting in the position of
Head, Department of Chemical Engineering
Head, Department of Civil Engineering
Head, Department of Electrical and Computer Systems Engineering
Head, Department of Materials Engineering
Head, Department of Mechanical Engineering
Faculty Business Manager
- or any successor position, at the relevant time, the power to sign on behalf of the University agreements for the acquisition of services for the Faculty.
PROVIDED that the delegate may not act under this delegation unless -
(a) the agreement to be signed -
(i) has been recommended for signature by the Office of the University Solicitor.
(ii) is in a form previously certified by the Office of the University Solicitor as an acceptable “pro-forma”, and
(b) the delegate has the financial authority under the University’s financial delegations policy to enter into the transaction.
(c) I am consulted where in the opinion of the delegate the matter is of an unusual nature or of such significance that I should be involved in dealing with it.
Dean of the Faculty of Information Technology
- to the person occupying or acting in the position of Director Business Operation, Faculty of Information Technology or any successor position, at the relevant time, the power to sign on behalf of the University agreements for the acquisition of services for the Faculty.
PROVIDED that the delegate may not act under this delegation unless -
(a) the agreement to be signed -
(i) has been recommended for signature by the Office of the University Solicitor.
(ii) is in a form previously certified by the Office of the University Solicitor as an acceptable “pro-forma”, and
(b) the delegate has the financial authority under the University’s financial delegations policy to enter into the transaction.
(c) I am consulted where in the opinion of the delegate the matter is of an unusual nature or of such significance that I should be involved in dealing with it.
Dean of the Faculty of Law
- to the person occupying or acting in the position of Faculty Manager, Faculty of Law or any successor position, at the relevant time, the power to sign on behalf of the University agreements for the acquisition of services for the Faculty.
PROVIDED that the delegate may not act under this delegation unless -
(a) the agreement to be signed -
(i) has been recommended for signature by the Office of the University Solicitor.
(ii) is in a form previously certified by the Office of the University Solicitor as an acceptable “pro-forma”, and
(b) the delegate has the financial authority under the University’s financial delegations policy to enter into the transaction.
(c) I am consulted where in the opinion of the delegate the matter is of an unusual nature or of such significance that I should be involved in dealing with it.
Dean of the Faculty of Medicine, Nursing and Health Sciences
- to the person occupying or acting in the position of Deputy Dean (Research), Faculty of Medicine, Nursing and Health Sciences at the relevant time the power to sign on behalf of the University any contract agreement or any other document relating to any matter relating to research for which the position of Dean of the Faculty of Medicine, Nursing and Health Sciences is responsible.
PROVIDED that the delegate may not act under this delegation unless -
(a) the documentation to be signed -
(i) has been recommended for signature by the Office of the University Solicitor; or
(ii) is in a form previously certified by the Office of the University Solicitor as an acceptable “pro-forma”, and
(b) I am consulted where in the opinion of the delegate the matter is of an unusual nature or of such significance that I should be involved in dealing with it
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to the person occupying or acting in the position of Faculty Director, Faculty of Medicine, Nursing and Health Sciences at the relevant time the power to sign on behalf of the University any contract agreement or any other document relating to any matter for which the position of Dean of the Faculty of Medicine, Nursing and Health Sciences is responsible and which is within the financial delegation of the delegatee.
PROVIDED that the delegate may not act under this delegation unless -
(a) the documentation to be signed -
(i) has been recommended for signature by the Office of the University Solicitor; or
(ii) is in a form previously certified by the Office of the University Solicitor as an acceptable “pro-forma”, and
(b) I am consulted where in the opinion of the delegate the matter is of an unusual nature or of such significance that I should be involved in dealing with it
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- to the person occupying or acting in the position of Faculty Manager, Faculty of Medicine, Nursing and Health Sciences at the relevant time the power to sign on behalf of the University any contract agreement or any other document relating to any matter for which the position of Dean of the Faculty of Medicine, Nursing and Health Sciences is responsible.
PROVIDED that the delegate may not act under this delegation unless -
(a) the agreement to be signed -
(i) has been recommended for signature by the Office of the University Solicitor.
(ii) is in a form previously certified by the Office of the University Solicitor as an acceptable “pro-forma”, and
(b) I am consulted where in the opinion of the delegate the matter is of an unusual nature or of such significance that I should be involved in dealing with it
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- to the person occupying or acting in the position of Head of School, Faculty of Medicine, Nursing and Health Sciences or any successor position, at the relevant time, the power to sign on behalf of the University agreements for the acquisition of services for the Faculty.
- to the person occupying or acting in the position of School Manager, Faculty of Medicine, Nursing and Health Sciences or any successor position, at the relevant time, the power to sign on behalf of the University agreements for the acquisition of services for the Faculty.
PROVIDED that the delegate may not act under this delegation unless -
(a) the agreement to be signed -
(i) has been recommended for signature by the Office of the University Solicitor.
(ii) is in a form previously certified by the Office of the University Solicitor as an acceptable “pro-forma”, and
(b) the delegate has the financial authority under the University’s financial delegations policy to enter into the transaction.
(c) I am consulted where in the opinion of the delegate the matter is of an unusual nature or of such significance that I should be involved in dealing with it.
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