Release Codes in SAP

Items in the material / group listings that are marked with * have a release strategy attached to the materials being requisitioned from that group.

When requisitioning items that fall into a group with a release strategy, any requisition generated in SAP will automatically be routed to the designated officer within the Purchasing Group that has the authority to "release" the requisition and authorise it.

Once released by the appropriate officer, by issuing the correct release code, the Purchasing Officer must run a report of requisitions for purchase order action (SAP Transaction Code ZPR1) for the department's purchasing group.  The requisition can then be turned into a purchase order by any officer with appropriate financial delegation.

For example, any requisition to acquire radioactive sources (Group Code 6507) will first be routed by the system to the designated Radiation Protection Officer within the Cost Centre.  The RPO can then decide on the suitability of the goods being sought and authorise that the requisition be released, if appropriate.

For a full explanation and list of release codes refer to Purchasing Release Strategies.

Please note: If requisitioning an item to be added to the asset register then  the Asset Liaison Officer must first assign an asset code and approve the requisition before being approved by the appropriate releasing officer.