Tenderlink

Use of the Tenderlink e-Tendering Portal

Monash University has engaged Tenderlink to provide an e-Tendering portal (Internet-based) that supports the distribution of Market Engagement documents (RFQ, RFP, RFI , EOI) to potential Suppliers and facilitates the lodgement of Supplier responses via the portal. The use of Tenderlink provides a convenient tool that ensures that the University’s Tenders are conducted in a proper and consistent manner with appropriate controls to ensure probity of process.

Please contact Strategic Procurement Group for assistance in distributing market engagement documents via Tenderlink.

Click here for Tenderlink website 

Procedure for the lodgement of Tenders via Tenderlink

Strategic Procurement Group provides assistance in the lodgement of Market Engagement Documents (RFQ or RFP) and related documents (RFI or EOI) via the University’s Tenderlink portal. The following requirements, time frames and procedures should be followed when a Market Engagement document is to be issue via Tenderlink.

1.  Closed Engagements

Market engagements limited to selected suppliers only or where specific suppliers need to be invited to tender

Supplier Email Addresses:
Requesting Officers must provide SPG with a list of contact details for prospective (targeted) Suppliers.  This should be provided on the Tenderlink Supplier Template that can be downloaded from the Procurement Services website.  Upon receipt of the Supplier template SPG will arrange for the loading of nominated Suppliers notifying them of the need to register on the Monash Tenderlink portal.  The loading of Suppliers will normally be completed the next business day after receiving a list of supplier emails from the Requesting Officer.
Responsibility:  Requesting Officer

Supplier Registration:
Allow 2 business days for SPG to register Suppliers in Tenderlink.  Suppliers will be required to register on the Monash Tenderlink Portal to receive a Monash University issued market engagement documentation.  If the supplier is not registered in Tenderlink, they will not receive the documentation.
Responsibility:  Requesting Officer and SPG

Market Engagement Documents loaded by Procurement:
Tender documentation and the completed Tenderlink Check List are to be sent to SPG at least 2 business days prior to the issue date.  This can be the same two days that the Suppliers will have to register on Tenderlink.
Responsibility:  SPG

Market Engagement Open Time:
In order to allow a Supplier adequate time to develop and lodge a meaningful response to a Tender, allow a minimum of 21 calendar days.
Responsibility:  Requesting Officer and SPG

2.  Open Engagement

Market Engagement documentation distributed to all Tenderlink registered suppliers and nominated University suppliers.

Market Engagement documents loaded by SPG:
Market Engagement documentation and the completed Tenderlink Check List are to be sent to SPG at least 3 business days prior to the issue date..  Tenderlink will need one of these days to vet the documentation.
Responsibility:  Requesting Officer

Market Engagement documents loaded directly to Tenderlink by approved University Officers:
One (1) business day after you load the Market Engagement document, it will be sent to all the relevant suppliers listed on Tenderlink.  Tenderlink require 24 hours to vet the documentation before classifying the Market Engagement and forwarding it to their registered suppliers.
Responsibility:  Selected Requesting Officers with appropriate level of access to Tenderlink

Market Engagement Open Time:
In order to allow a Supplier adequate time to develop and lodge a meaningful response to a Market Engagement, allow a minimum of 21 calendar days.
Responsibility:  Requesting Officer and SPG

3.  Advertised Open Engagement

Market engagement documents distributed to all Tenderlink-listed Suppliers including, Monash-registered, Tenderlink Suppliers and also advertised in a Newspaper with a suitable pointer to the Tenderlink portal.

Market engagement documents loaded by SPG:
Market Engagement documentation and the completed Tenderlink Check List are to be sent to SPG at least 3 business days prior to the issue date..  Tenderlink will need one of these days to vet the documentation.
Responsibility:  Requesting Officer

Market Engagement documents loaded directly to Tenderlink by approved University Officers:
One (1) business day after you load the Market Engagement document, it will be sent to all the relevant suppliers listed on Tenderlink.  Tenderlink require 24 hours to vet the documentation before classifying the Market Engagement and forwarding it to their registered suppliers.
Responsibility:  Selected Requesting Officers with appropriate level of access to Tenderlink

Advertising:
Allow at least 4 to 5 business days notice depending on the deadline of your selected publication.  It could take up to 5 days before the advertisement will appear.  Please contact SPG for advice.
Responsibility:  Requesting Officer and Tenderlink

Market Engagment Open Time:
In order to allow a Supplier adequate time to develop and lodge a meaningful response to a Market Engagement, allow a minimum of 21 calendar days.
Responsibility:  Requesting Officer