Use of Non-Endorsed Suppliers

In certain situations the purchasing of goods and services from non-endorsed suppliers is permitted. If there is particular reason why your purchase cannot be met by the current set of endorsed suppliers then you will need to fill out the non-endorsed supplier form (55kb). If a category specialist exists for the category of good you are interested in you must first present the form to this person for discussion otherwise send directly to the Procurement Director who will present the request to the Procurement Board for further review. Only the Procurement Board has the mandate to decide whether there are grounds to permit purchasing through a non-endorsed supplier.

Obtaining a Waiver from an Endorsed Supplier Agreement.

1. Complete a "Request to Use Non-Endorsed Supplier " form (55kb).
2. Submit completed documentation to Director Strategic Procurement Group for review where a temperary waiver may be granted. Allow 5 working days for processing.
3. Upon receipt of the approved waiver, purchase can then proceed.
4. Faculty Dean or Divisional Director is to present at next Procurement Board meeting to validate waiver.

Note:
If Director Strategic Procurement Group or Procurement board does not grant a waiver, the Endorsed supplier will need to be used.