Mobile Phones

This information is related to the purchase of mobile phones only. If you are interested in purchasing a Personal Digital Assistants (PDAs) or knowing about the current policies regarding Personal Digital Assistants (PDAs) please visit:  http://www.its.monash.edu.au/staff/mobile/pda/pdaplan.html

How do I buy mobile phones?  

• Visit the online, ordering portal on the ITS website “Mobile Phone Procurement for Monash University” at the following URL:
  http://www.its.monash.edu.au/staff/phones/mobiles/
• Select from list of mobile phones
• Follow the authorisation process embedded on the online ordering portal. This will require Cost Centre details for journaling of charges and nomination of an approver.
  Here is a list of instructions of how to use the ordering system.

Which mobile phones can I buy?

Notes:

• Eligibility for a particular type of mobile phone is to be approved by Head of Faculty or Division.
• As technology and models change, the models will be updated. This is expected to occur regularly so changes will be made to the ITS Division's ordering portal to reflect current models. 

Who is the Endorsed Supplier?

For information on suppliers for this product and begin ordering visit the product database.

When do I need to start using the new processes and Suppliers?

1st September 2007

Need more assistance?

If you require further assistance please contact Procurement on 56303 or this product's category specialist.

Contact the Mobile Phone Helpdesk email via http://www.its.monash.edu.au/cgi-bin/phones/mobhelp.py

Instructions on the use of the online ordering portal 

Mobile Phone Authorisation
Mobile phone ordering requires authorisation through “Rights: Authorisation” at (http://webnet.its.monash.edu.au:8001/cgi-bin/rights/authorise.py).

How it works
Near the end of the purchasing process through the catalogue you will be required to put in costing information. In this part of the process, a list of people who are able to authorise your mobile purchase (based on the costing details entered) will need to be selected from. The chosen person will be contacted via email to log in and authorise the purchase. Only then will the order be sent to Solve Communications.

Authoriser

The list of users able to authorise purchases are exported directly from the SAP system overnight. Each person has purchase approval rights according to cost codes and amounts (with the exception of areas that use GL codes only). If you need to be able to approve mobile purchases you have to become a SAP user who has purchase approval. This is a long process and requires training. Please contact the SAP Service Desk for further information. If you believe you have these rights and are not being listed as an authoriser, please report this through the Service Desk listing your name and the cost codes that you entered.

GL Code users
If you require authorisation rights for GL codes, please submit a request through the Service Desk requesting to be listed and the GL code you require access for.
More information can be found on the Rights system information page