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Home-Based (HBW) - General Staff - Process of Application

Stage 1 - Assess Work Life and Family Situation (See preparing a Work Life Proposal)

  • Flexible work option needed/not needed

Stage 2 - Considerations Staff Member

  • Read the conditions of Home-Based Work Agreement
  • Complete the OHSE Checklist
  • Have you completed Monash OHSE training?
  • Can you maintain the workspace to comply with OHSE requirements?
  • Do you have current house and contents insurance?

Supervisor

  • Read the conditions of Home-Based Work Agreement
  • Are the duties suitable to be completed from the HBW site?
  • Is the staff member computer literate?
  • Does the staff member have the knowledge and skills to work autonomously?
  • What will be the impact on the team?
  • Can the work unit afford to fund the purchase of an extra PC?
  • Ensure OHSE checklist is completed and send it to OHSE for signing
  • Inform the staff member of the reasons for your decision

Stage 3

  • Notify your house hold insurer and inform your supervisor of their name
  • Detail how you will communicate with the university while working at the HBW site and attach it to the Agreement
  • Document the times you will attend the office and attach to this to the Agreement
  • Document the hours spent weekly at the Home-based work site and how you will notify the workplace of absences and attach this to the Agreement
  • Ensure Schedule 2 is completed
  • Sign the Home-Based Work Agreement
  • Organise OHSE education/material for the staff member
  • Develop a process for recording the hours spent weekly at the Home-based work site and how absences will be notified
  • Record the name of the staff member's insurance company on the HBW Agreement
  • Define who pays for the Utilities (if University provide an Expense Payment Declaration if required)?
  • Define how consumables will be supplied i.e. stationary
  • Organise ITS to provide access the campus network
  • Organise purchase/delivery of a new computer
  • Ensure Schedule 2 of the HBW Agreement is completed
  • Sign the Home-Based Work Agreement keep a copy, forward a copy to your manager and send the original to HR Services and Systems for approval.

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