Pre-employment

This stage refers to the period during which the new staff member has accepted an appointment but has yet to commence employment. It presents an ideal opportunity to create a positive early impression on the new starter.

The following pre-employment tasks and activities may be allocated between the supervisor and an appropriate administrative support person in the local workplace.

1. Information provided to Human Resources:

• A 'Recommendation to Appoint' form is sent to Human Resources (HR) immediately the selection decision is finalised. On receipt of this form, Human Resources will send out a letter of offer (contract) and appropriate forms to the new staff member.

2. Information provided to the new staff member before arrival:

• After confirmation of acceptance of letter of offer, welcome the new staff member by contacting to provide:
  • Details of start date, place, time, and parking arrangements.
  • Day one induction itinerary if available.
  • Position description (if not already provided).
  • General information about the University and local workplace.
    

3. Information provided to IT Services

• Organise for relevant computer hardware and software to be available for the new staff member prior to their arrival. e.g. network connections checked and working.

4. Communication to others in the local and broader workplace

• Notify the new staff member's departmental colleagues and others with whom he/she may work of the appointment and start date.

• Appoint an administrative support person/departmental colleague as contact, buddy or mentor.

5. Workstation Preparations

• Ensure appropriate materials and supports are in place e.g. work area/office cleaned, sign for door, phone connection working, stationery (including business cards) available, in-coming mail tray ready.

6. Set up an "Induction File" for the new staff member. It should include the following:

• An induction itinerary for the first day and first week, including a schedule of meetings organised with key people in the local and broader workplace.
• Staff/post graduate computer access form.
• SAP access and training application form if required.
• Phone operation manual and department contact list, including telephone and room numbers and e-mail addresses.
• Name and contact details of the administrative officer/s that will provide support to the new staff member during the induction period.
• Information about the University and the local workplace (faculty department operational plan and organisational chart).
• OH&S at Monash pamphlet