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General Staff Performance Management Schemes
Step-by-Step Guide for General Staff Supervisors
| Step |
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Guide |
One
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Understand the purpose, objectives and process of
performance management.
As a performance management supervisor, you are required to attend a
compulsory one day training program before undertaking any aspect of
your performance management role. |
Two
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Know the Faculty/Department/School's planning
review cycle and schedule dates for review dates with your staff.
Ensure eligible staff members are advised of the
Faculty/Department/School's performance planning cycle and establish
dates for review meetings.
Remind staff to begin their own preparation and for staff members
participating in the Scheme for the first time, ensure they know how
to access and complete the required documentation. |
Three
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Prepare for the review meetings.
Ensure you have a holistic understanding of each staff member's
performance and its consequences.
Review the staff member's documentation.
- If this is the first time a staff member has participated in the
Scheme they will submit a Plan/Annual Plan documenting
duties, goals, performance measures and development needs for the next 12 month cycle.
- If the staff member has an existing Plan/Annual Plan, they
will submit an Achievement Report/Self Assessment briefly documenting their
achievements during the previous 12 month cycle, a revised
Plan/Annual Plan for the next 12 month cycle and a review of their
Career Development Plan.
Plan the performance review discussion. |
Four
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Meet with each staff member to conduct their annual
performance reviews.
During the meeting you will review the Plan/Annual Plan for the next
12 month cycle and, where applicable, review the Career Development Plan and, where
applicable, evaluate the Achievement Report.
You should also inform the staff member of your recommendations (i.e.
incremental advancement, probation, OSP, promotion) and of any other
required actions, including follow-up dates if necessary.
Ensure that the staff member leaves the discussion satisfied that they
know what is expected of them.
Both you and the staff member should keep a copy of the documentation. |
Five
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Monitor and assess progress throughout the
performance review cycle.
Continue to monitor and assess each staff member's progress throughout
the cycle.
Discuss issues as they arise with the staff member concerned and
provide regular feedback. |
For a more comprehensive guide, refer to the
Supervisor's checklists.
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